Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

KARE_473 ran this procurement for “Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties
• Sector: Building Services & Maintenance
• , then all units must be serviced on or before 31st October 2025
• On call support system 24/7, 365 days per year
• On call support system 24/7, 365 days per year
• Please confirm you offer an on-call support system 24/7, 365 days per year
• On call support system 24/7, 365 days per year
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx]
• Maintenance, Servicing, Repairs, Upgrades and Installation
• Fire & Intruder Alarm Systems & Emergency Lighting Systems
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx] Kare are a voluntary organisation providing a comprehensive range of services for individuals with intellectual disabilities and their families in Counties Kildare, East Offaly, West Wicklow, and North Carlow.
• We are a company limited by guarantee, with a registered charity number, with full governance responsibility for the services. The Board of Directors of Kare has full responsibility for overseeing all aspects of the service. Kare is the contracting authority for this public procurement competition. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx]
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx] Kare are a voluntary organisation providing a comprehensive range of services for individuals with intellectual disabilities and their families in Counties Kildare, East Offaly, West Wicklow, and North Carlow.
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx] 1. The preferred form of submission for Completed Tenders is return via the e-tenders response facility on or before the date and time indicated on the e-tenders site.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability Insurance** Minimum €6,500,000 for any one claim or series of claims ar; Employers Liability Insurance** Minimum €13,000,000 for any one claim or series of claims ar
• Certifications — PROOF OF INSURANCES Please note that Kare’s minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of: €12,700,000 Public Liability Insurance: €6,500,000 Product Liability Insurance €6,500,000 TAX CLEARANCE CERTIFICATE Provision of
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability Insurance Minimum €6,500,000 for any one claim or series of claims ar
• Employers Liability Insurance Minimum €13,000,000 for any one claim or series of claims ar
• Product Liability Minimum €6,500,000 for any one claim or series of claims ar
• PROOF OF INSURANCES Please note that Kare’s minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of: €12,700,000 Public Liability Insurance: €6,500,000 Product Liability Insurance €6,500,000 TAX CLEARANCE CERTIFICATE Provision of

5. Award criteria & scoring

1. Capability & Experience – Criteria 1 30% 30% not stated not stated
2. Service Delivery – Criteria 2 30% 30% not stated not stated
3. Ultimate Costs – Criteria 3 This will be assessed as per Table B Price Qu 30% not stated not stated
4. Ultimate Costs – Criteria 3 This will be assessed as per Table B Price Qu 30% not stated not stated The documents indicated a staged process (qualification, then tender). Any explicit MEAT split is captured above where a numeric line was visible; otherwise it remained not specified in the provided text extract.

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• The following minimum requirements will apply to the successful Tenderer, please confirm your ability to meet these requirements by signing this declaration
• Tender Return by post or Via E-tenders portal:
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx] 1. The preferred form of submission for Completed Tenders is return via the e-tenders response facility on or before the date and time indicated on the e-tenders site.
• The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.
• The Protection of Employees (Temporary Agency Work) Act 2012 (the “2012 Act”) provides that an Agency Worker (as defined in the 2012 Act) is entitled to the same basic working and employment conditions as those which apply to employees recruited directly by the Hirer (as defined in the 2012 Act) to do the same or a similar job. Where the provision of the Services will involve the provision to the Contracting Authority of Agency Workers (within the meaning of the 2012 Act), Tenderers should ensure that they consider their obligations under the 2012 Act when pricing their Tender. The Contracting Authority shall have no liability for any increase in salaries that may be payable as a result of the application of the 2012 Act to the provision of the Services.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Payment shall be within 30 days of receipt of the invoice, delivery of
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx]
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx] Kare are a voluntary organisation providing a comprehensive range of services for individuals with intellectual disabilities and their families in Counties Kildare, East Offaly, West Wicklow, and North Carlow.
• We are a company limited by guarantee, with a registered charity number, with full governance responsibility for the services. The Board of Directors of Kare has full responsibility for overseeing all aspects of the service. Kare is the contracting authority for this public procurement competition.
• [CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx] 1. The preferred form of submission for Completed Tenders is return via the e-tenders response facility on or before the date and time indicated on the e-tenders site.
• Tenders delivered by hand or by courier must be delivered directly to Kare office reception no later than 12.00 noon on Monday the 08/12/2025, a receipt showing the date and time should always be requested.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CfT Fire Alarm and Intruder Alarm Systems - Installing New and Upgrading and Maintaining Existing on Multiple Properties.docx, RFT does not constitute as an offer or a commitment to enter into a services contra, RFT..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule 7 of the Regulations., Appendix 5 for self declaration. , Appendix 5 for self-declaration. .