Mechanical Maintenance (PPM) at Peamount Healthcare

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Peamount Healthcare ran this procurement for “Mechanical Maintenance (PPM) at Peamount Healthcare” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Mechanical Maintenance (PPM) at Peamount Healthcare
• [RFT 06-2025 - TRD - Mechanical services PPM.docx]
• Request for Tenders to Establish single Party Agreement for Mechanical Maintenance at Peamount Healthcare
• [RFT 06-2025 - TRD - Mechanical services PPM.docx] Selection Criteria 5
• [RFT 06-2025 - TRD - Mechanical services PPM.docx] * You need to complete and return 2 documents :
• [RFT 06-2025 - TRD - Mechanical services PPM.docx]
• a) your organisation would provide all the services tendered for, if awarded a contract
• b) your organisation would act as the prime contractor, using third parties to provide some of the services tendered for if awarded a contract
• Provide the names of all subcontractors and/or consortium members who will be involved in the provision of the Services Describe the role to be fulfilled by each subcontractor/consortium member.
• [RFT 06-2025 - TRD - Mechanical services PPM.docx]
• Tenderers should provide evidence that their combined turnover relating to the services has exceeded the amount stated in the following table per annum, over the three years 2021/2022/2023.
• Pass requirement: Candidates must be able to provide objective evidence on request from an independent source (e.g. an auditor’s statement) confirming that during any of the three previous financial years the Candidate’s annual turnover exceeds €600,000. In the absence of turnover, candidates must be able to demonstrate financial viability via access to funding, or equivalent evidence (audited accounts). Audited accounts must be provided to support the statement. In line with current legislation, where a company has an annual turnover of less than €4.4 Million then audited accounts are not necessary. In these instances, a statement of accounts from the company’s accountants will suffice. Note 1: In the case of sole traders or partnerships, the pass requirement may be satisfied by a Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Pass requirement: Candidates must be able to provide objective evidence on request from an independent source (e.g. an auditor’s statement) confirming that during any of the three previous financial years the Candidate’s annual turnover exceeds €600,000. In the absence of turnover, candidates must be able to demonstrate financial viability via access to funding, or equivalent evidence (audited accounts). Audited accounts must be provided to support the statement. In line with current legislation, where a company has an annual turnover of less than €4.4 Million then audited accounts are not necessary. In these instances, a statement of accounts from the company’s accountants will suffice. Note 1: In the case of sole traders or partnerships, the pass requirement may be satisfied by a
• The purpose of the General Principles of Prevention is to provide a framework within which account is taken when identifying hazards in the risk assessment required under section 19 of the Safety, Health and Welfare at Work Act 2005. (i) The avoidance of risks; (ii) The evaluation of unavoidable risks; (iii) The combating of risks at source; (iv) The adaptation of work to the individual, especially as regards the design of places of work, the choice of work equipment and systems of work, with a view to alleviating monotonous work and work at a predetermined rate and to reduce their effect on health; (v) The adaptation of the workplace to technical progress; (vi) The replacement of dangerous articles, substances or systems of work by non-dangerous articles, substances or systems of work; (vii) The giving to collective protective measures priority over individual protective measure; (viii) The development of an adequate prevention policy in relation to safety, health and welfare at
• [RFT 06-2025 - TRD - Mechanical services PPM.docx] replacement of dangerous articles, substances or systems of work by non-dangerous articles, substances or systems of work; (vii) The giving to collective protective measures priority over individual protective measure; (viii) The development of an adequate prevention policy in relation to safety, health and welfare at work, which takes account of technology, organization of work, working conditions, social factors and the influence of factors related to the working environment; (ix) The provision of appropriate training and instruction to employees.
• We confirm that all staff have received, read and will apply the Safety, Health and Welfare at Work (General Application) Regulations 2007 and the Guide to the Safety, Health and Welfare at Work (General Application) Regulations 2007. Where the role required is Contractor risk assessments will be carried out and maintained on the job file. We confirm that in our opinion this declaration is deemed to satisfy our obligations in relation to the following areas given the scope and nature of the proposed works: (i) Health and Safety Policy and Organisation; (ii) Arrangements; (iii) Competent Advice; (iv) Training and Information; (v) Individual Qualifications and Experience; (vi) Monitoring, Audit and Review; (vii) Workforce Involvement; (viii) Accident/Incident Reporting, Review; (

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Employer Liability Public /Product Liability Professional Indemnity Minimum Limit of Indemnity required by The Contracting Authority €13,000,000 €6,500,000 €2,600,000 I confirm that we have the follow
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Employer Liability Public /Product Liability Professional Indemnity Minimum Limit of Indemnity required by The Contracting Authority €13,000,000 €6,500,000 €2,600,000 I confirm that we have the follow

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Site Visit: Mandatory Site Visit Monday 03/11/2025 Return Site Visit Forms no later than Thursday 30/10/2025 09.00am sharp The meeting point will be the Education Centre Peamount Road Newcastle Co Dublin D22Y008
• Appendix 3: Tenderer’s Statement 28
• Appendix 4: Declaration as to Personal Circumstances of Tenderer 30
• • All returned documents must be uploaded to Etenders in one zipped folder.
• Please provide a copy of a valid Tax Clearance Certificate OR the information required for online verification OR evidence that a Tax Clearance application has been submitted to Revenue:
• Note: All non-resident companies should apply for a general TCC where tax clearance is required in connection with a Public-Sector Contract (formal or otherwise). Both Resident and Non-Resident Tax Clearance Certificate information may be obtained from the Irish Revenue Commissioners http://www.revenue.ie/en/tax/it/forms/webtc1.pdf

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• In line with current legislation, where a company has an annual turnover of less than €4.4 Million then audited accounts are not necessary
• tinues for calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Closing Date for Receipt of Queries: 13/11/2025 @ 15.00
• Deadline for Receipt of Tenders: 24/11/2025 @ 15.00
• • All returned documents must be uploaded to Etenders in one zipped folder.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT 06-2025 - TRD - Mechanical services PPM.docx, Sample OGP Services Contract.docx, RFT 06-2025 - TRD - Mechanical services PPM.docx] ![A blue and black text AI-gener.
• eTenders CFT / notice reference: OJEU).
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT 06/2025), RFT 06-2025 - TRD - Mechanical services PPM.docx] [Selection Criteria 5](#_Toc18523, Appendix 3: Tenderer’s Statement 28](#_Toc185234981).