TEN2500215- RFT for Maintenance of Parking Meter Machines and Installation of New Parking Machines for Cavan County Council

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Cavan County Council ran this procurement for “TEN2500215- RFT for Maintenance of Parking Meter Machines and Installation of New Parking Machines for Cavan County Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: TEN2500215- RFT for Maintenance of Parking Meter Machines and Installation of New Parking Machines for Cavan County Council
• enance Contractor, an adequate supply of tickets is not maintained and this results in a ticket stock-out, a penalty of €100 will be imposed per machine for each day or part of a day that the machine is u
• ~~ If a machine is not repaired within the required time specified in the Service level Agreement a rebate of €100 shall be charged by the Council to the successful tenderer for each machine for
• Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver services as specified by the Cont
• Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• Cavan County Council invites tenders for the rental/installation of new solar powered P&D machines and replacement/removal/disposal of older machines as necessary, to include Software & backend running & maintenance costs of these new rented machines.
• [SC CCC Request for Tender Contract Open Procedure (RFT) -23.10.25.docx] Maintenance, servicing, repair and ticket replenishment of pay and display Mains and Solar Powered parking machines within the Cavan County Council Administrative Area.
• Cavan County Council proposes to establish a contract agreement with an initial contract for two (2) years with the option to extend by a further two (2) years on two (2No.) extensions, therefore possibly a 6 year contract pending successful operations.
• This Contract applies to the rental/installation of new solar powered P&D machines and replacement/removal/disposal of older machines as necessary, to include Software & backend running & maintenance costs of these new rented machines. Alphanumeric Keypads may also be installed at a later date on some of the parking machines and these keypads will also require maintenance if and when required.
• The tenderer must complete in full the schedules of Prices and Rates contained in the Tender Response documentand shall be exclusive of VAT. All prices quoted must be all-inclusive (i.e. including but not being limited to shipping, packaging, delivery, ancillary costs and all other costs/expenses), be expressed in Euro only and exclusive of VAT. The VAT rate(s) where applicable should be indicated separately. Tenderers must contract for the proposal outlined below. The proposal requires that tickets be replenished on a programmed basis to ensure that machines have an adequate supply of tickets at all times.
• The successful tenderer upon becoming aware of a fault must repair faults within the time as specified in the Service Level Agreement contained in Appendix 2. Should it prove impossible to affect a repair on site of a defective machine, then a spare replacement machine will be installed within 3 days. Upon effecting a repair in the Contractors workshop, the original machine will then be returned to site and left in full working order.
• The successful tenderer will be allowed Web access to check the current status of managed Pay & Display machines on any management system which may be in place, and the maintenance response time from receipt of notification of an unserviceable machine will be as specified in the Service Level Agreement. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• intenance history of equipment (with prior agreement) up to 10 days before the closing date for receipt of
• 6.19 Policy on Personal Debriefings 26
• [SC CCC Request for Tender Contract Open Procedure (RFT) -23.10.25.docx] It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• The tenderer must complete in full the schedules of Prices and Rates contained in the Tender Response documentand shall be exclusive of VAT. All prices quoted must be all-inclusive (i.e. including but not being limited to shipping, packaging, delivery, ancillary costs and all other costs/expenses), be expressed in Euro only and exclusive of VAT. The VAT rate(s) where applicable should be indicated separately. Tenderers must contract for the proposal outlined below. The proposal requires that tickets be replenished on a programmed basis to ensure that machines have an adequate supply of tickets at all times.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € AND ; Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € AND
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * Product Liability - €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Contact for Queries Messaging facility on www.etenders.gov.ie
• Format for submission of tenders Via www.etenders.gov.ie only use the Tender Response Document.
• Please note that information relating to this Request for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• Appendix 3 shows the locations of these P&D machines within Cavan Town at present but this contract may expand to other towns for P&D machines upon agreement with both parties.
• The successful tenderer upon becoming aware of a fault must repair faults within the time as specified in the Service Level Agreement contained in Appendix 2. Should it prove impossible to affect a repair on site of a defective machine, then a spare replacement machine will be installed within 3 days. Upon effecting a repair in the Contractors workshop, the original machine will then be returned to site and left in full working order.
• [SC CCC Request for Tender Contract Open Procedure (RFT) -23.10.25.docx] Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended at the relevant Appendix. Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• A penalty of €100 per day will apply for every day that or part thereof that this response and
• Failure to comply with this requirement in the contract will result in a penalty of €100 being imposed per machine for any day or part of a day when this provision is b
• enance Contractor, an adequate supply of tickets is not maintained and this results in a ticket stock-out, a penalty of €100 will be imposed per machine for each day or part of a day that the machine is u
• The minimum IP classification for the case and mounting pedestal shall be a minimum of IP 33 in accordance with all relevant standards and EN60529
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: SC CCC Request for Tender Contract Open Procedure (RFT) -23.10.25.docx, 5.1 Methodology for Calculating the Cost Score

[SC CCC Request for Tender Contract Open Procedure (RFT) -23.10.25.docx, 6.29

[SC CCC Request for Tender Contract Open Procedure (RFT) -23.10.25.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT for Maintenance of Parking Meter Machines and Installation of New Parking Machi, RFT) -23.10.25.docx]  -23.10.25.docx] oc72960663).