Internal Refurbishment to Gymnasium, Finner Camp, Co. Donegal

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Defence ran this procurement for “Internal Refurbishment to Gymnasium, Finner Camp, Co. Donegal” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 7 09/01/2025 Category of Specialist Date for warranty Amount withheld Minimum indemnity limit for professional indemnity insurance Maximum excess for professional indemnity insurance greater Electrical Services Prior to the execution of any specialist work on site 100% 1,000,000 2% of Annual Turnover or €5,000.00 whichever is greater
• [305-Site Services Mech & Elec.pdf] A1
• Supply all Fibre Switches and Cat-6 Converters
• [305-Site Services Mech & Elec.pdf] Existing
• Main Supply Cable to Gym from new 200A 3Ph MCCB
• Water Service Pipe and run new pipe into
• [305-Site Services Mech & Elec.pdf] D SERVICES
• The evidence required to pass this criterion is details of the relevant technicians or technical bodies upon whom the Applicant can call on in order to carry out the work or whom the Applicant can use in regards to quality control. Applicants must also provide evidence of a safety management system.
• Evidence in support of the declarations in Appendix 1 and any requirements set out above must be provided when requested by the Contracting Authority. In place of documentary evidence, Applicants may provide third party certification that their safety management system is in accordance with OHSAS 18001 or equivalent. Certified membership of Safe-T-Cert may be deemed equivalent for the purposes of this criterion.
• as its agent for service of legal proceedings. The Surety confirms that the named agent has been
• invalidate any proceedings or the service of the document.3
• Payment for the Project Supervisor’s service is provided for under the Contract. Accordingly, Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Install new Trend 963 Graphics to existing front
• [305-Site Services Mech & Elec.pdf] Existing
• Existing Feeder Pillar- Make New 5x95mmsq Ducted
• SC Install new mains water Stopcock on Existing

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 1b are left in or deleted the default text for the sub-clause is “The Specialist shall maintain professional indemnity insurance in the amount of at least €6,500,000.00 on an annual aggregate limit until a dat;  Minimum indemnity limit for Public liability insurance: €6,500,0007 for any one event, but this limit may be
• Certifications — not specified for this tender
• Past experience — 3 Years Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction € 1,500,000 Minimum level of Professional Indemnity Insurance required for € 0 Maximum permissible excess on Profe
• Personnel — not specified for this tender
• Geographic / facility constraints — 7 09/01/2025 Category of Specialist Date for warranty Amount withheld Minimum indemnity limit for professional indemnity insurance Maximum excess for professional indemnity insurance greater Electrical Services Prior to the execution of any specialist work on site 100% 1,000,000 2% of Annual Turnover or €5,000.00 whichever is greater Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 1b are left in or deleted the default text for the sub-clause is “The Specialist shall maintain professional indemnity insurance in the amount of at least €6,500,000.00 on an annual aggregate limit until a dat
•  Minimum indemnity limit for Public liability insurance: €6,500,0007 for any one event, but this limit may be
•  Minimum indemnity limit for Employers’ liability insurance: €13,000,0008 for any one event
•  Maximum excess for Public liability: €10,00010 in respect of property damage only
• If required, the minimum indemnity limit for professional indemnity insurance shall be €1,000,000 annual aggregate limit

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• the Pricing Document is more than €500.
• THE FOLLOWING MINIMUM REQUIREMENTS MUST BE MET, AND CLEARLY STATED IN APPENDIX B2: CERTIFICATE OF SATISFACTORY PROJECT EXECUTION, WITHIN THE PROJECTS SUBMITTED
• [Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx] Letter of Undertaking from Surety Company Regarding Bond
• meet any other requirements set out in sub-criterion 3.3h Performance Bond of the Suitability Assessment Questionnaire issued in connection with the above contract.
• We have bond facilities in place which would enable us to act as sureties on your behalf in relation to the above contract, the amount of the performance bond to be not more than[●] euros and meeting any supplementary requirements set out in criterion 3.3h of the Suitability Assessment Questionnaire as required by the contract.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 Years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• one accident: € 6,500,000 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond
• The liability of the Surety under this Bond will not exceed € . This amount
• IT IS AGREED as follows in consideration of the payment of €5 by the Employer to the Specialist (receipt and
• Minimum amount for interim payments, except release of retention, € 0.00 14
• Minimum amount for interim payments, except release of retention, € 0
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• Surety will be released from its liability under this Bond 450 days2 after the certificate of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx, 305-Site Services Mech & Elec.pdf, 3.4.1-HS-Works-Contractor.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Important Note Re. Pricing Document.pdf, Information Pack - Gym Phase 2.pdf, APPENDIX B2: CERTIFICATE OF SATISFACTORY PROJECT EXECUTION, WITHIN THE PROJECTS SUBMITTE.