Establishment of a Single-Party framework agreement per lot for the supply, installation, commissioning, training and maintenance/servicing of Equipment and Consumables for schools

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Kilkenny and Carlow ETB ran this procurement for “Establishment of a Single-Party framework agreement per lot for the supply, installation, commissioning, training and maintenance/servicing (where applicable) of Equipment and Consumables for schools” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Establishment of a Single-Party framework agreement per lot for the supply, installation, commissioning, training and maintenance/servicing (where applicable) of Equipment and Consumables for schools
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] GoodsRFT250123
• The Supply, Installation, Commissioning, Training and
• maintenance/servicing(where applicable) of Equipment and
• (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT (the
• The Supply, Installation, Commissioning, Training and maintenance/servicing(where
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] Goods”).
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] 1 lot.
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] ,000 (excl. VAT)
• the successful implementation of any Goods Contract that may result from this Competition
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] lowest priced or any Tender.
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] Data Controller (where Data Controller has the meaning Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; I confirm that we have the following insurances in place Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability € 13 million Public Liability € 6.5 million Product Liability € 6; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• I confirm that we have the following insurances in place Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability € 13 million Public Liability € 6.5 million Product Liability € 6
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] GoodsRFT250123
• Declaration as to Personal Circumstances of Tenderer
• (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT (the
• [KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf] Goods”).
• equipment is listed under the Pricing Schedule(s) Appendix 2. Please note, on the Appendix
• 2 Pricing Document, for Lot 1 AND Lot 5, there are two (2) tabs to be priced for these lots.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Establishment of a Single-Party framework agreement per lot for the supply, installation, commissioning, training and maintenance/servicing (where applicable) of Equipment and Consumables for schools
• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Operating footprint minimum 575mm x 325mm in X-Y plane; capacity to machine a minimum of 110mm of light materials such as light alloys, wood and plastic using multiple passes
• KCRS01 Rounders Stick Rounders wooden stick - rubber grip NaN NaN NaN NaN 1 0
• KCRS01 Rounders Stick Rounders wooden stick - rubber grip NaN NaN NaN NaN 1 0 0

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: KCETB Request for Tenders for the supply of Classroom Equipment and Consumables.pdf, REVISED Appendix 2 Lot 1 Construction Studies and Wood Technology + Wood Machining and Prep Room.xlsx, Appendix 1:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2:, Schedule, Appendix 3:.