Multi Party Framework Agreement For the Provision of Hardware, Software, Installation and Maintenance of the Verkada Security System

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sport Ireland Facilities DAC ran this procurement for “Multi Party Framework Agreement For the Provision of Hardware, Software, Installation and Maintenance of the Verkada Security System” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Multi Party Framework Agreement For the Provision of Hardware, Software, Installation and Maintenance of the Verkada Security System
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of cla
• ority estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €870,000 (excl
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• clude evidence of a Quality Assurance & Quality Management (ISO 9001) standard or evidence of a comparable Quality Management System
• Supplier shall promptly supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• For the Provision of Hardware, Software, Installation & Maintenance
• Appendix 7: Services Contract (Lot 2)
• 1.1 Sport Ireland Facilities DAC (the “Contracting Authority”) invites tenders (“Tenders”) from economic operators (“Tenderers”) for appointment to a multi-supplier framework agreement (the “Framework Agreement”) for the supply of the Services and Goods described in Appendix 1 to this RFT (the “Services”).
• 1.2 In summary, the Services comprise of the supply of hardware, software, installation and maintenance of the onsite Verkada security system.
• 1.3 This public procurement competition will be divided into 2 lots (each a “Lot”) as described below. Each Lot will result in a separate framework agreement (each a “Framework Agreement”). Lot 1: Supply of Hardware & Software (including licences) Lot 2: Installation, Maintenance & Break fix Note: Tenderers can bid for one or both Lot’s.
• 1.6 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Contract that may result from this Competition. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.6 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business
• 1.6 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Contract that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of cla; Public Liability €6,500,000 limit for any one claim or series of cla
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of cla
• Public Liability €6,500,000 limit for any one claim or series of cla
• Product Liability €6,500,000 limit for any one claim or series of cla
• Cyber Liability €5,000,000 limit for any one claim or series of cla
• Professional Indemnity €1,000,000 limit for any one claim or series of cla

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• note: *If Tenderer A submits a Response in respect of Lots 1 and 2, Tenderer A must demonstrate a minimum turnover of €1,
• note: *If Tenderer A submits a Response in respect of Lots 1 and 2, Tenderer A must demonstrate a minimum turnover of €1,740,000.00 in turnover for each of the three financial years immediately preceding the dat
• A submits a Response in respect of Lots 1 and 2, Tenderer A must demonstrate a minimum turnover of €1,
• A submits a Response in respect of Lots 1 and 2, Tenderer A must demonstrate a minimum turnover of €1,740,000
• Site Visit: 4th November 2025 @ 10:00
• Appendix 1: Requirements and Specifications

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of cla
• extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or once the threshold of €870,000 has been reached, on the same terms and conditions, subject to the Contracting
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00, the receipt of which is hereby acknowledged by the Framework Supplier, the Fram
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• s Competition (the “Contract”) will be issued for a term of 36 months (“the Term”)
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or o
• ement shall take effect on the Commencement Date and expire 36 months thereafter (“the Framework Term”) unles

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Document.docx, RFT Document.docx] ![A picture containing text Description automatically generated, RFT Document.docx] Part 1: Introduction.
• eTenders CFT / notice reference: OJEU S number Click here and insert details, date Click here and.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1: Requirements and Specifications, Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement.