Establishment of Term Maintenance and Refurbishment Contract for Landscape Maintenance and Call Out Services at Mary Immaculate College

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mary Immaculate College ran this procurement for “Establishment of Term Maintenance and Refurbishment Contract for Landscape Maintenance and Call Out Services at Mary Immaculate College” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Establishment of Term Maintenance and Refurbishment Contract for Landscape Maintenance and Call Out Services at Mary Immaculate College
• The maximum total expenditure under the Term Maintenance Contract will be €400,000 (excluding VAT) over the life of the contract
• any of the technical capability Qualification Criteria, the entity relied upon may be required to enter into either a Reliance Warranty (in the form of Model Form MF 1.30) or Collateral Warranty in the form of Model Form MF 1.12 or MF 2.3 (as appropriate to the nature of the resource relied upon by the Tenderer) with regard to the making available the resources relied upon by the Tenderer. Note that where a Tenderer relies on another entity for educational or professional qualifications, or, with regard to relevant professional experience (whether in Part 1, H&S Supplements or Specialist Questionnaires), the entity being relied upon must perform the works or services to which those educational or professional qualifications or professional experiences relate.
• Where the Project Particulars state that pursuant to Regulation (EU) 2022/1031 of the European Parliament and of the Council of 23 June 2022 on the access of third-country economic operators, goods and services to the Union’s public procurement and concession markets and procedures supporting negotiations on access of Union economic operators, goods and services to the public procurement and concession markets of third countries (“The International Procurement Instrument” – IPI) an IPI measure applies to this Competition (having regard to the estimated value of the contract, the scope of application of the IPI measure, or the date on which the IPI measure was made),- the IPI Annex issued by the Contracting Authority forms part
• Where Section 2.1 of the Project Particulars state that Tenderers are required to propose Specialists to undertake the areas of specialist works and/or services (“specialist areas”) described in Section 2.7.1 of the Project Particulars, the following applies:
• Where the Contracting Authority has chosen “Declaration Required”, it shall suffice for the purposes of SAQ Response for the Tenderer to complete the Declaration in Part 2 of the Questionnaire (and may also respond by selecting Yes in Part IVα (Selection Criteria) of the ESPD, where an ESPD is required). The Declaration in Part 2 of the Questionnaire will be required to be completed even if the Tenderer is also submitting an ESPD. The Contracting Authority may, at any time (for example, prior to shortlisting), request supporting documentation substantiating any declaration made in respect of any or all such Qualification Criteria. Supporting documents must prove that the Tenderer meets the relevant Qualification Criterion as of the date of submission of the Tenderer’s SAQ Response. Where the Contracting Authority requests supporting documentation substantiating any declaration made in respect of any or all such Qualification Criteria, the supporting documents must be provided promptly and within the timeframe specified by the Contracting Authority. Failure to provide the requested supporting documentation within the timeframe specified may result in exclusion from the Competition.
• Provide evidence in relation to the main works of certified turnover for the 3 previous financial years. Supply also Overall Turnover to include other areas of business. Initially the declarations should be provided with the tender submission.
• Entitles issuing PII insurance cover must have been granted an authorisation as an insurance undertaking by the Central Bank of Ireland to provide Non-Life Insurance Class 13 General Liability cover. Entities providing insurance intermediary services must be either authorised by the Central Bank of Ireland, or registered in a Member State other than Ireland for the purposes of Directive 2009/138/EC. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Tenderers may use an existing ESPD, provided however that it is accompanied by a letter from the Tenderer confirming that their circumstances have not changed since the ESPD was originally completed.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/ Landscaping category € 100,000 Minimum level of Professional Indemnity Insurance required for € 1500000 Maximum permissible excess on Profe; Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liabili
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/ Landscaping category € 100,000 Minimum level of Professional Indemnity Insurance required for € 1500000 Maximum permissible excess on Profe
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liabili
• 1 Minimum indemnity limit for employer’s liability insurance for any one event €13,000,000 11
• 2 public liability (property damage) €50,000 11
• 2 public liability (death, illness or injury) €6,500 11

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx] Letter of Undertaking from Surety Company Regarding Bond
• meet any other requirements set out in sub-criterion 3.3h Performance Bond of the Suitability Assessment Questionnaire issued in connection with the above contract.
• We have bond facilities in place which would enable us to act as sureties on your behalf in relation to the above contract, the amount of the performance bond to be not more than[●] euros and meeting any supplementary requirements set out in criterion 3.3h of the Suitability Assessment Questionnaire as required by the contract.
• [11-20 - MP1000_rev01.pdf] FIGURED DIMENSIONS ONLY TO BE TAKEN FROM THIS DRAWING. ALL
• [11-20 - MP1000_rev01.pdf] URE THEATRE
• (Certificate to be submitted with each interim statement under Clause 9.7)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Establishment of Term Maintenance and Refurbishment Contract for Landscape Maintenance and Call Out Services at Mary Immaculate College
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The maximum total expenditure under the Term Maintenance Contract will be €400,000 (excluding VAT) over the life of the contract
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the construction stage for the Projects, unless the appointment is terminated earlier
• ensure that it is insured by insurances in the same terms as the insurances it is required to have under the Contract, and that those insurances comply with all the requirements of the Contract, and are kept in force for the same period as required by the Contract, and include cover for death or i
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• h the Payment of Wages Act 1991 and have not been more than 1 month in arrears or unpaid
• e Tenderer’s current principal banker dated within the past 3 months stating the duration of the relationshi

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx, 11-20 - MP1000_rev01.pdf, 4. MF-1.28 Rates & Condts.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: QW2-Part-1-v2.1- 2025.10.14.docx, Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx] Letter of Undertaking from Surety C, Appendix A, as stated in the Project Particulars; and.