Ballina Flood Relief Scheme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mayo County Council_1127 ran this procurement for “Ballina Flood Relief Scheme” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of its tax status by t
• arrangements and their implementation.
• The Employer, subject to constraints as a public authority, and the Contractor must support
• The Contractor is responsible for the safety and stability of the Works, and of all operations
• access routes to and through the Site, and any required maintenance and upgrading of them,
• facilities, power, water, and other services it requires to complete the Investigation, other than
• on the supply under this contract in addition to the Price.
• 4. any VAT arising on the supply under this contract that is chargeable at
• in the framework provision of services), except that the Contractor’s obligation to make Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The Contractor’s programme showing the order in which the Contractor will do the
• them as desirable for efficient performance, and in particular so that its programme shows

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 3 Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 12; 4 Minimum indemnity limit for professional indemnity insurance annual aggregate €6,500,000 12
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — Engineering category € CA Entry Minimum level of Professional Indemnity Insurance required for € CA Entry Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 3 Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 12
• 4 Minimum indemnity limit for professional indemnity insurance annual aggregate €6,500,000 12
• 5 public liability public liability €6,500 12
• 5 employer’s liability employer’s liability €6,500 professional indemnity professional indemnity €70,000 13
• Engineering category € CA Entry Minimum level of Professional Indemnity Insurance required for € CA Entry Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• [PW-CF7-v1.6-19-07-2023.pdf] INVESTIGATION CONTRACT
• [PW-CF7-v1.6-19-07-2023.pdf] CONTRACT
• [PW-CF7-v1.6-19-07-2023.pdf] the Schedule. It may include a priced bill of quantities.
• [PW-CF7-v1.6-19-07-2023.pdf] If a party discovers a discrepancy within or between the documents
• [PW-CF7-v1.6-19-07-2023.pdf] certification

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 15 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the construction stage for the Project, unless the appointment is terminated earlier
• it is insured by insurances in the same terms as the insurances the Contractor is required to have under clauses 12
• Groundwater data loggers are to be installed in a minimum of three standpipes as identified by the
• within 6 months after the termination, the Employer’s Representative must give the above
• When a payment is to be made, not later than 5 days after the date agreed between the
• 14 days of receiving the payment claim notice,
• the Investigation will terminate 14 days after the notice was given, or a differ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [
• File reference number attributed by the contracting authority or contracting entity (if applicable) ([[
• Access Number and
• Access Number and Tax Reference Number to facilitate online verification of its tax status by t
• by hand, Tenders must include the number and type of paper and/or electronic copies stated in the
• Number and type of Electronic Copies of
• with IS EN ISO 9001, IS EN ISO 14001 and IS OHSAS 45001
• with Eurocode 7 - IS EN 1997-2:2007 (including the referred normative documents EN ISO 14688 & 14689)
• The location, exploratory hole number and the depth of coring relating
• y coring logs shall be carried out in accordance with IS EN ISO 14688-1, IS EN ISO 14689-1 and
• The test shall be carried out precisely as described in EN ISO 22476-3
• shall be marked with the exploratory hole identification number and shall be
• Section Number Clause Number

Geographic constraints

• within 6 months after the termination, the Employer’s Representative must give the above
• ory hole has been set out and excavated within 1m of the

Scale / volume phrases

• Within 7 days after the Employer sends the Contractor
• The Contractor must start each Task within 7 days after the Employer’s Representative giv
• Within 7 days after the Contractor notifies the Emplo
• d by Met Eireann and published most recently before the day 10 days
• h of the Contractor’s obligations and lasts for longer than 3 months, the Contractor
• permission within 28 days of being asked:
• When a payment is to be made, not later than 5 days after the date agreed between the
• 14 days of receiving the payment claim notice,
• amount due within 14 days after receiving the statement
• must pay the amount due within 30 days after receiving the invoice
• Contractor must give the Employer, within 5 days of receiving the request, a quotation f
• ontractor must give the Employer notice of the claim within 14 days of when
• circumstances and the amount claimed within a further 21 days after giving the notice
• and are never more than 1 month in arrears or unpaid
• If the Employer so requests, the Contractor must, within 7 days after the request, give to the
• 8, and within 10 days of being requested to do so, the
• the Investigation will terminate 14 days after the notice was given, or a differ
• the Employer’s Representative will, within 14 days after receiving the Contractor’s
• within 6 months after the termination, the Employer’s R
• statement to the Contractor within 14 days after the 6 month period (based, if necessary, on
• ertificate, and the Employer must pay the amount due within 30 days after
• the Contractor must pay the Employer the difference within 14 days of receiving the
• must pay the amount due within 30 days of receiving the Contractor’s invoice
• Government Procurement website most recently before the day 10 days before the final date for submission of
• 33 School

TENDER DOCUMENTS [PW-CF7-v1.6-19-07-2023.pdf, PW-CF7-v1.6-19-07-2023.pdf, MGW0290-RPS-00-XX-DR-Z-GI1001 Combined GI-GI1001 D2P02.pdf.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ~$W0290-RPS-00-XXXX-CD-GI003_Tender & Schedule - FTS7.docx, Schedule or an engineer, architect,, Schedule. It may include a priced bill of quantities..