Business Continuity Management and Planning Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Tourism Ireland CLG ran this procurement for “Business Continuity Management and Planning Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Business Continuity Management and Planning Services
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of € 6,000,000 iii) Professional Liability Insurance with an indemnity limit of € 5,000,000 A3 Commitment to timeframe Tenderers
• provision of the Services, for the types and minimum levels of cover stated at Schedule 1
• tinuity Management & Planning Service for up to a period of 40 days a year,
• [INSTRUCTIONS_Business Continuity Management and Planning Services.pdf] TOU002-0022-214738-2
• BUSINESS CONTINUITY MANAGEMENT & PLANNING SERVICES
• to support Northern Ireland to realise its tourism potential.
• [INSTRUCTIONS_Business Continuity Management and Planning Services.pdf] holiday destination to overseas markets.
• Continuity Management and Planning Services. The appointment is being made by
• Tourism Ireland requires a Service provider for the provision of Business
• Continuity Management and Planning Services. Key requirements / outputs
• of this service include: Review of Business Risk Assessment and Impact Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Analysis; Review of Risk Mitigation processes; BCP Policy & documentation
• review; Testing and Awareness programme and documentation; Project
• Management of the BCP programme; On-going assessment of Programme
• disqualification from the tender process. Where a Tenderer has an existing

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of € 6,000,000 iii) Professional Liability Insurance with an indemnity limit of € 5,000,000 A3 Commitment to timeframe Tenderers
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of € 6,000,000 iii) Professional Liability Insurance with an indemnity limit of € 5,000,000 A3 Commitment to timeframe Tenderers Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of € 6,000,000 iii) Professional Liability Insurance with an indemnity limit of € 5,000,000 A3 Commitment to timeframe Tenderers

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [INSTRUCTIONS_Business Continuity Management and Planning Services.pdf] TOU002-0022-214738-2
• Responses must be submitted via the Tender Upload facility available on
• Only responses submitted to the Tender Upload will be accepted. Responses
• submitted by any other means (including but not limited to by email, fax, post or
• submit all required documentation before the Tender Deadline (as defined in the
• [INSTRUCTIONS_Business Continuity Management and Planning Services.pdf] holiday destination to overseas markets.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 5 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• cipated that the Contract will commence on 1st January 2026
• Agreement and for the period of 12 months following upon its termination or expir
• set up to market the island of Ireland as a holiday destination to overseas markets.
• Tourism Ireland has two key goals – to increase tourism to the island of Ireland and
• two [2] further years up to a maximum contract term of five [5] years. Annual
• It is anticipated that the Contract will commence on 1st January 2026.
• for receipt of responses by giving notice in writing to Candidates before the original

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: including Tender Clarification October 2025

Scale / volume phrases

• N NaN NaN NaN Additional Call of day rate for up to 10 days NaN
• N NaN NaN NaN Additional Call of day rate for up to 20 days NaN
• any year for 10 and 20 days respectively
• tinuity Management & Planning Service for up to a period of 40 days a year,
• approximately 3 days a month with possible additional 4 days for a full Business
• a rate for additional call off days in any year for 10 and 20 days
• Agreement and for the period of 12 months following upon its termination or expir

TENDER DOCUMENTS [INSTRUCTIONS_Business Continuity Management and Planning Services.pdf, INSTRUCTIONS_Business Continuity Management and Planning Services.pdf, including Tender Clarification

[INSTRUCTIONS_Business Continuity Management and Planning Services.pdf.

• eTenders CFT / notice reference: Contract Notice on the Irish.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: SCHEDULE 3.1 Services Contract (Tourism Ireland) 2023 EEA.pdf, Schedule 1, Schedule 1..