RFT 2025 - 646 - Request for Tender for Monaghan Institute - Energy Upgrade Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Cavan and Monaghan Education and Training Board ran this procurement for “RFT 2025 - 646 - Request for Tender for Monaghan Institute - Energy Upgrade Project for Cavan and Monaghan Education and Training Board” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• 5 Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• EN 62471 (Photobiological safety of lamps and lamp systems)
• C.15 It has not been guilty of serious misinterpretation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria,
• C.15 It has not been guilty of serious misinterpretation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria,
• C.15 It has been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and
• Graphite heat sink for optimum thermal management. Spring ceiling retention system for 1–50mm
• management. Spring ceiling retention system for 1–50mm ceiling thickness. Supplied with
• [Appendix-B3-Certificate-of-Satisfactory-Delivery-of-Services.docx] APPENDIX B3: CERTIFICATE OF SATISFACTORY DELIVERY OF SERVICES
• [Appendix-B3-Certificate-of-Satisfactory-Delivery-of-Services.docx] required is listed below (where applicable) OTHER INFORMATION
• The criteria below mirror the structure in Section 3.4 (Technical Capability Criteria) of the Questionnaire for consistency but should be answered specifically in relation to the PSCS service. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• allow for adaptor to connect to existing lighting columns.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € CA Entry17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m); The excess as stated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• Certifications — not specified for this tender
• Past experience — The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € CA Entry17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• Personnel — not specified for this tender
• Geographic / facility constraints — 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro) Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: Electrical Contracting15 € 1,000,000 CA SUPPLEMENTARY REQUIREMENTS: N/A
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € CA Entry17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• The excess as stated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• aim basis18; The excess on Professional Indemnity Insurance in any one claim below which the Works Contractor will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• Public Liability Insurance Requirements Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,00019 Maximum level of excess for property only* for any one incident below which the Works Contractor and as PSCS will bear the cost: € 10,000 *No excess is permitted in respect of de

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro)
• less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57-1(4).docx] Applicant’s Self Declaration re Regulation 57
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57-1(4).docx] in human beings (). [If the relevant documentation is available electronically, please indicate the web address, issuing authority or body, precise reference of the documentation. Click here and insert details] ().
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57-1(4).docx] B.2 If the economic operator has not met all the obligations in B.1 relating to the payment of taxes or social security contributions, please indicate in respect of each breach of such obligations: Taxes: Social Contributions:
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57-1(4).docx] click here and insert details] [If Yes, click here and insert details]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the for the Project, unless the appointment is terminated earlier
• it is insured by insurances in the same terms as the insurances the Contractor is required to have under clause 10
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• e Schedule says that a performance bond is required, within 7 days after the Employer sends
• When a payment is to be made, not later than 5 days after the date agreed between the
• Within 14 days of receiving the payment claim notice,

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix-A-Applicants-Self-Declaration-re-Regulation-57-1(4).docx, Click here

[Appendix-A-Applicants-Self-Declaration-re-Regulation-57-1(4).docx, Appendix-C-Bankers-Letter(1).docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Vol A.2(06) Equipment Sched.pdf, Appendix-B3-Certificate-of-Satisfactory-Delivery-of-Services.docx, BW-03.pdf.