RFT 2025 - 645 - Request for Tender for Cavan Institute - Energy Upgrade Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Cavan and Monaghan Education and Training Board ran this procurement for “RFT 2025 - 645 - Request for Tender for Cavan Institute - Energy Upgrade Project for Cavan and Monaghan Education and Training Board” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• 5 Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• EN 62471 (Photobiological safety of lamps and lamp systems)
• electrical services installations shall be handed over to the Client in a condition suitable for immediate
• intent of all taken together. The Contractor shall supply and erect everything implied therein requisite
• Each service, when complete, shall be tested and commissioned in full accordance with the relevant
• Remove the existing lighting control system, including ELV wiring to switches and sensors.
• Remove the existing emergency lighting system entirely. Install new wireways, wiring, and fittings
• to accommodate a new Click system for each emergency fitting.
• In non-accessible plasterboard ceiling areas, extend supply to new emergency fittings from within
• This section of the specification outlines common requirements in relation to composite cable systems
• single core cables run in conduit and trunking systems. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Disconnect and remove existing light fittings. Replace with new fittings incorporating integrated
• intelligent sensors as per the Luminaire Schedule. Existing wiring to be retained.
• Remove the existing lighting control system, including ELV wiring to switches and sensors.
• [Vol A.2(02) Section A - Tech Specification.pdf] existing light fittings. Replace with new fittings incorporating integrated

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 3 Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 10; 4 public liability €6,500 10
• Certifications — not specified for this tender
• Past experience — The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € CA Entry17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• Personnel — not specified for this tender
• Geographic / facility constraints — 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro) Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 3 Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 10
• 4 public liability €6,500 10
• 4 employer’s liability €6,500 12
• 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: Electrical Contracting15 € 1,000,000 CA SUPPLEMENTARY REQUIREMENTS: N/A
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € CA Entry17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro)
• less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• certificate shall be submitted to the Engineer within 14 days of completion of the tests
• [Vol A.2(03) Section B - Drg Issue Sheet.pdf] Cavan Institute – Energy Upgrade Project
• [Vol A.2(02) Section A - Tech Specification.pdf] , the
• [Vol A.2(02) Section A - Tech Specification.pdf] existing light fittings. Replace with new fittings incorporating integrated

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the for the Project, unless the appointment is terminated earlier
• it is insured by insurances in the same terms as the insurances the Contractor is required to have under clause 10
• label stating the circuit reference number and the item of equipment being served e
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• They shall contact the School Principal prior at least 7 days before the tender
• (b) expiry of at least 21 days written notice to terminate this Tender

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Vol A.2(03) Section B - Drg Issue Sheet.pdf, Vol A.2(02) Section A - Tech Specification.pdf, RFT 2025 - 645 - Request for Tender for Cavan Institute - Energy Upgrade Project fo.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule says that a performance bond is required, within 7 days after the Employer send, schedules and drawings accompanying this specification, whilst indicating the extent of, Schedule. Existing wiring to be retained..