Request for Tenders for the purchase, delivery and installation of sit/stand desks, pedestals, storage units and chairs to the Maritime Area Regulatory Authority

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Maritime Area Regulatory Authority ran this procurement for “Request for Tenders for the purchase, delivery and installation of sit/stand desks, pedestals, storage units and chairs to the Maritime Area Regulatory Authority” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [Request for Tender for Desks, Pedestals, Storage Units and Chairs.docx] * 1. The Maritime Area Regulatory Authority (MARA) (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• • 1. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME’ s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.
• In order to submit a Tender to the electronic tenderbox, Tenderers must ensure that they follow the necessary steps on the eTenders platform to ensure that their tender has been submitted properly, which includes ensuring that the “Submit” button has been clicked. In the event that Tenderers need to modify or change any aspect of their Tender before the Tender Deadline, the Tender in its entirety will need to be re-submitted. Tenderers should be aware that the “Submit” button will be disabled automatically at the Tender Deadline.
• [Request for Tender for Desks, Pedestals, Storage Units and Chairs.docx] It will be a condition of any Goods Contract pursuant to this Competition that the successful Tenderer(s) shall, for the term of such contract(s), comply with all applicable EU and domestic tax laws. Tenderers are referred to www.revenue.ie for further information. Prior to the award of any Goods Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers, the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online
• Tenderers must provide the supporting documentation specified above without delay when requested by the Contracting Authority. However, where the Tenderer is unable, for a valid reason, to provide the specified documentation, the Tenderer must inform the Contracting Authority of the valid reason as to why the documentation cannot be supplied and, if the Contracting Authority considers the reason given to be valid, provide such other suitable alternative documentation to prove, to the satisfaction of the Contracting Authority, their economic and financial capacity.
• 90 – 100% Outstanding An outstanding response demonstrating extensive understanding offering full assurance to client – fully supported with no reservations.
• 80 – 89% Excellent An excellent response demonstrating excellent understanding offering assurance to client – fully supported.
• 70 – 79% Very good A very good response demonstrating very good understanding offering assurance to client – strongly supported.
• 61 – 69% Good A good response demonstrating good understanding offering assurance to client – well supported.
• [Request for Tender for Desks, Pedestals, Storage Units and Chairs.docx] 79% Very good A very good response demonstrating very good understanding offering assurance to client – strongly supported.
• 60% Acceptable An acceptable response demonstrating a minimum understanding offering assurance to client - satisfactorily supported. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• • 1. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME’ s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.
• 1. Introduction and background information

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Indemnity limit Employer’s Liability €12.7m for any one claim or series of claims a; Public Liability €6.5m for any one claim or series of claims a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Type of Insurance Indemnity limit Employer’s Liability €12.7m for any one claim or series of claims a
• Public Liability €6.5m for any one claim or series of claims a
• Product Liability €6.5m limit on any one occurrence and in the

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 1 – Specification and Requirements 15
• Appendix 2 – Pricing Schedule 19
• Appendix 3 – Tenderers Statement 20
• Appendix 4 – Draft Contract and Confidentiality Agreement 21
• Appendix 5: Confidentiality Agreement 0
• [Request for Tender for Desks, Pedestals, Storage Units and Chairs.docx] * 1. The Maritime Area Regulatory Authority (MARA) (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ng Authority estimates that expenditure on the goods to be covered by the proposed Goods Contract may amount to between €65,000 - €100,000 (Ex VAT) over the term and any possible extensions
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• • Pedestal tops to be minimum of 25mm all edge lipping’s to be bonded and veneered over, Backs to be veneered both sides
• he latter legislation also applies in respect of natural rubber and leather; * Where paints, primers or solvents are used, these must comply with
• result from this competition will be awarded for a term of 12 months (the Term)
• reserves the right to extend the Term for a period of up to 12 months with a maximum of one such extension on

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender for Desks, Pedestals, Storage Units and Chairs.docx, L

Request for Tender for Desks, Pedestals, Storage Units and Chairs.docx, RFT REQUIREMENTS 5.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT 9](#_Toc210314650), Appendix 1 – Specification and Requirements 15](#_Toc210314662), Appendix 2 – Pricing Schedule 19](#_Toc210314677).