Request For Tender for the Establishment of a Multi-supplier Framework Contract for Minor / Intermediate Mechanical Building Services Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Courts Service ran this procurement for “Request For Tender for the Establishment of a Multi-supplier Framework Contract for Minor / Intermediate Mechanical Building Services Works” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request For Tender for the Establishment of a Multi-supplier Framework Contract for Minor / Intermediate Mechanical Building Services Works
• Sector: Building Services & Maintenance
• hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of cl
• hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6.5 million limit for any one claim or series of c
• [Request for Tender Minor-Intermediate Mechanical Building Services Works_CS.pdf] ....... 13
• This tender is for the provision of Minor / Intermediate Mechanical Building Services Works for the Courts
• Service of Ireland. The operation of the Framework will be as per the following contract types
• Direct to Courts Service of Ireland as per Government Construction Contracts (GCC)
• The service includes the provision of heating, ventilation, air conditioning, water services, wastewater
• services, wastewater pumping, water treatment and many more mechanical services in the building
• portfolio of the Courts Service of Ireland within each Lot area (Refer to Annex 1 for the list of Courts
• will be using under the Framework; this includes all sub-contracted services staff for specific projects. Only Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• possible four year Framework duration for projects and programmes of work.
• While every effort has been made to provide comprehensive and accurate background information and
• be asked to provide a copy of any policy or other document which demonstrates its commitment to
• Strategy and Action Plan which, requires us to prioritise sustainability ensuring that goods and services

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of cl; hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6.5 million limit for any one claim or series of c
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 12 Turnover Requirements For Multiple Lots Tenderers must have a minimum average annual turnover of at least € 600,000 per annum for each individual Lot Area
• Each Lot area requires a minimum average annual turnover of at least € 600,000 per annum
• Therefore if the contractor is successful in their tenders and qualify for each Lot area they must have a minimum average annual turnover of at least €1,800,000 per annum before contracts are determin
• hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of cl
• hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6.5 million limit for any one claim or series of c

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Request for Tender Minor-Intermediate Mechanical Building Services Works_CS.pdf] ....... 13
• The successful Tenderers may be required to complete and submit Garda Vetting forms for the staff they
• [Request for Tender Minor-Intermediate Mechanical Building Services Works_CS.pdf] Service of Ireland (Courts Service of Ireland), invites responses (“Tenders”) to this Request for
• 4. Annex B.MS Specific To Each Lot. Excel Format of Appendix 2 Pricing Schedule contained
• [Request for Tender Minor-Intermediate Mechanical Building Services Works_CS.pdf] only; and specific to each Framework Lot
• 4. Annex B.MS Specific To Each Lot. Excel Format of Appendix 2 Pricing Schedule contained in

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Request For Tender for the Establishment of a Multi-supplier Framework Contract for Minor / Intermediate Mechanical Building Services Works
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 12 Turnover Requirements For Multiple Lots Tenderers must have a minimum average annual turnover of at least € 600,000 per annum for each individual Lot Area
• Therefore if the contractor is successful in their tenders and qualify for each Lot area they must have a minimum average annual turnover of at least €1,800,000 per annum before contracts are determin
• hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of cl
• hold for the term of the Services Contract the following insurances with the minimum indemnity levels shown: Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6.5 million limit for any one claim or series of c
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Mark-Up on Sub-Contractors €15,000 ( X 20 )

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender Minor-Intermediate Mechanical Building Services Works_CS.pdf, Annex 1 - List of Locations by Lot Area.pdf, RFT – Mechanical Works, Not the combined turnover of a mult.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT”) from economic operators (“Tenderers”) for the provision of Minor Mechanical B, RFT is Request for Tenders for the provision of Minor to Intermediate Mechanical Bu, Appendix 2 Pricing Schedule contained.