Design, Supply and Installation of a Teen Space and Associated Site Works at Kinlough Community Centre, Co. Leitrim

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Leitrim County Council_2136 ran this procurement for “Design, Supply and Installation of a Teen Space and Associated Site Works at Kinlough Community Centre, Co. Leitrim” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Design, Supply and Installation of a Teen Space and Associated Site Works at Kinlough Community Centre, Co. Leitrim
• Sector: Building Services & Maintenance
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• for Design, Supply and Installation of Teen Space and Associated Site Works at Kinlough Community Centre, Co.Leitrim
• confirm that for those Qualification Criteria, where the required response is marked “Declaration Required”, supporting documentation to substantiate the declaration made above will, where requested, be provided promptly and within the timeframe specified;
• declare that the Applicant is not guilty of misrepresentation in supplying or failing to supply the information requested in response to the Questionnaire.
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online.
• Applicants must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• [Instruction to Tenderers for PW-CF4- PSCS and PSDP.docx] must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• • the Contracting Authority’s third-party service providers, such as financial, legal and technical advisors; and
• Queries may be raised in writing by email using the means of communication stated in the Particulars. Queries must be raised as soon as possible, and should be raised in any event no later than when stated in the Particulars. The Contracting Authority has no obligation to respond to queries although the Contracting Authority may at its discretion respond to queries raised after that date. If the Contracting Authority responds to a query, it will issue the response on the e-tenders website, unless the query has been clearly designated as confidential. If the query has been designated as confidential, and the Contracting Authority decides that the response should be published on the e-Tenders website, the Contracting Authority will so notify the person raising the query, who will have the option of withdrawing the query or having any response published on the eTenders platform. The Contracting Authority may under section 2.2 still issue any information it considers appropriate
• [Instruction to Tenderers for PW-CF4- PSCS and PSDP.docx] published on the e-Tenders website, the Contracting Authority will so notify the person raising the query, who will have the option of withdrawing the query or having any response published on the eTenders platform. The Contracting Authority may under section 2.2 still issue any information it considers appropriate on the eTenders platform following withdrawal of the query. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Minimum excess - €10,000 – third party property damage only Nil excess – third party bodily injury Employers Liability Insurance This policy should provide for indemnification of Leitrim County Council, to a limit of €13,000,000 (thirteen million euro) in respect of cl
• Cover should be for the full value of the contract works including VAT Minimum Excess - €5,000 Professional Indemnity Insurance This policy should provide for in indemnification of Leitrim County Council, to a limit of €1,000,000 (one million euro) in respect of claims,
• This policy should provide for indemnification of Leitrim County Council, to a limit of €13,000,000 (thirteen million euro) in respect of claims, which could be made, against it a
• This policy should provide for in indemnification of Leitrim County Council, to a limit of €1,000,000 (one million euro) in respect of claims, which could be made against the Contra

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Minimum excess - €10,000 – third party property damage only Nil excess – third party bodily injury Employers Liability Insurance This policy should provide for indemnification of Leitrim County Council, to a limit of €13,000,000 (thirteen million euro) in respect of cl; Cover should be for the full value of the contract works including VAT Minimum Excess - €5,000 Professional Indemnity Insurance This policy should provide for in indemnification of Leitrim County Council, to a limit of €1,000,000 (one million euro) in respect of claims,
• Certifications — Minimum excess - €10,000 – third party property damage only Nil excess – third party bodily injury Employers Liability Insurance This policy should provide for indemnification of Leitrim County Council, to a limit of €13,000,000 (thirteen million euro) in respect of cl; nce Certificate which will be made available on request No Insurance Type Levels Required Levels in place YES Levels in place NO Employers Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity €1,000,000 Other…
• Past experience — not specified for this tender
• Personnel — k: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering/Works Specialist category € CA Entry Minimum level of Professional Indemnity Insurance required for € 1,000,000 Maximum permissible excess on Profe
• Geographic / facility constraints — Minimum excess - €10,000 – third party property damage only Nil excess – third party bodily injury Employers Liability Insurance This policy should provide for indemnification of Leitrim County Council, to a limit of €13,000,000 (thirteen million euro) in respect of cl; Cover should be for the full value of the contract works including VAT Minimum Excess - €5,000 Professional Indemnity Insurance This policy should provide for in indemnification of Leitrim County Council, to a limit of €1,000,000 (one million euro) in respect of claims, Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Minimum excess - €10,000 – third party property damage only Nil excess – third party bodily injury Employers Liability Insurance This policy should provide for indemnification of Leitrim County Council, to a limit of €13,000,000 (thirteen million euro) in respect of cl
• Cover should be for the full value of the contract works including VAT Minimum Excess - €5,000 Professional Indemnity Insurance This policy should provide for in indemnification of Leitrim County Council, to a limit of €1,000,000 (one million euro) in respect of claims,
• k: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering/Works Specialist category € CA Entry Minimum level of Professional Indemnity Insurance required for € 1,000,000 Maximum permissible excess on Profe
• Minimum level of Public Liability Insurance required in respect of any one accident: € CA Entry Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liabili
• nce Certificate which will be made available on request No Insurance Type Levels Required Levels in place YES Levels in place NO Employers Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity €1,000,000 Other…

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• A manufacturer’s declaration confirming compliance with EN1176 standards, along with test certificates for all relevant equipment, must be inc
• [Suitability Assessment - Part 2- Response Document.docx] Suitability Assessment Questionnaire
• Capitalised terms in this Part 2 have the same meaning as in Part 1 of the Questionnaire.
• The Applicant (and each member of the Applicant where an Applicant is a Consortium or Joint Venture ) and any entities upon whose capacity they rely for the purposes of meeting the requirements of any of the Qualification Criteria must complete the relevant parts of this Part 2 and submit as part of the SAQ Response.
• Each Specialist named below must complete the relevant Specialist Questionnaire.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Equipment – range and scale of the equipment proposed in the tender meeting the minimum requirements specified
• Tenderers are invited to suggest additional equipment that complements the minimum requirements and enhances the overall functionality and appeal of the teen
• Tenderers are invited to suggest additional equipment that complements the minimum requirements and enhances the overall functionality and appeal of the teen space
• Minimum amount for interim payments, except release of retention, € 0
• All equipment complies with EN1176, manufacturers statements included
• A manufacturer’s declaration confirming compliance with EN1176 standards, along with test certificates for all relevant equipment, must be inc
• Steel components must be hot-dip galvanized to EN1461, with a minimum coating of 400g/m²

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ~$lume A- Works Requirements.docx, Suitability Assessment - Part 2- Response Document.docx, Instruction to Tenderers for PW-CF4- PSCS and PSDP.docx.
• eTenders CFT / notice reference: contract notice for the Works to etenders and where appropriate a similar n.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: PW-CF4-v2.7-01-05-2024.pdf, Schedule, part 2D) , Schedule and.