Tender for the supply, installation and maintenance of a Pre Cleaning Ultrasonic Washer device to the Mater Misericordiae University Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mater Misericordiae University Hospital Ltd ran this procurement for “Tender for the supply, installation and maintenance of a Pre Cleaning Ultrasonic Washer device to the Mater Misericordiae University Hospital” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Tender for the supply, installation and maintenance of a Pre Cleaning Ultrasonic Washer device to the Mater Misericordiae University Hospital
• Professional indemnity for any professional services (or by MMUH Version 1 / May 2024 13 Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion
• to the Service Provider total €10,000 or more (including VAT) in a 12 month period;
• ting Authority estimates that the expenditure on the Services to be covered by the proposed Contract may amount to some €110k (excl
• Service Provider total €10,000 or more (including VAT) in a 12 month period;
• Service Provider will provide this information within 5 days
• in writing to the Service Provider to remove them within 7 days of receipt by the Service Provider
• To award a contract for the supply, installation and maintenance of a Pre Cleaning Ultrasonic Washer device to the Mater Misericordiae University Hospital (“MMUH”)
• Competition: Tender for the supply, installation and maintenance of a Pre Cleaning Ultrasonic Washer device to the MMUH.
• Time Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 25.09.25
• Time Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 25.09.25 Deadline for receipt of Tender clarifications 01.10.25 Deadline for receipt of Tenders 13.10.25 Note –The above timetable is projected and may change
• Expected Expenditure The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Contract may amount to some €110k (excl. VAT). Tenderers must understand that this figure is an estimate only based on current and future expected usage. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1 20-39 A response where serious reservations exist. This may be because, for example, insufficient detail is provided, or the response has fundamental flaws, or is seriously inadequate or seriously lacks credibility with a high risk of non-delivery.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; eplacement value and associated expenses €6,500 From date of Contract until Goods delivered and accepted by MMUH Version 1 / May 2024 13 Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion; Professional indemnity for any professional services (or by MMUH Version 1 / May 2024 13 Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion
• Certifications — not specified for this tender
• Past experience — €6,500,000 €50,000 From date of Contract until 6 years after completion of Job Public liability for death, personal injury, €6,500,000 €6,500 From date of Contract until completion; Evidence of turnover Rule: Tenderers must have achieved a minimum annual turnover level of €300,000 averaged over the course of the previous 3 financial years, or, where the date of establishment of the Tenderer is more recent, a minimum annual turnover level of €300,000, averaged for each financial year the ent
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• eplacement value and associated expenses €6,500 From date of Contract until Goods delivered and accepted by MMUH Version 1 / May 2024 13 Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion
• Professional indemnity for any professional services (or by MMUH Version 1 / May 2024 13 Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion
• €6,500,000 €50,000 From date of Contract until 6 years after completion of Job Public liability for death, personal injury, €6,500,000 €6,500 From date of Contract until completion
• of the Job loss of and damage to property Employer’s liability for sickness, injury and death of employees €12,700,000 €0 From date of Contract until completion of the Job Motor Insurance required by law Third Party Property Damage - €2.6m
• ill be required to have in place for the duration of the Contract the following insurances covering each and every claim, unlimited in the period: * Public Liability: €6.5million; * Employer’s Liability: €13million; *

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Publication: The value of the Contract will exceed the financial threshold for application of S.I. No. 284/2016 EU (Award of Public Authority Contracts) Regulations 2016 imposing Directive 2014/24/EU (the “Regulations”). Therefore, this Competition has been advertised as an OJEU tender via the e-tenders Public Procurement website (www.e-tenders.gov.ie).
• Tender Procedure: Accelerated Open Procedure. This is a single stage procedure whereby any interested party may submit a tender in accordance with this RFT.
• Time Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 25.09.25
• Time Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 25.09.25 Deadline for receipt of Tender clarifications 01.10.25 Deadline for receipt of Tenders 13.10.25 Note –The above timetable is projected and may change
• Delivery Method: E-Tenders Mail Box
• Where a group of undertakings come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this Competition through a single nominated entity authorised to represent all members of the group. The Tenderer must provide details of all members of the group and their role in the Tender and clearly set out the contact details including name, title, telephone number, postal address, and e-mail address of the nominated entity authorised to represent the Tenderer and to whom all communications will be directed and accepted until this Competition is completed or terminated. Correspondence from any other person will NOT be accepted, acknowledged or responded to.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• terminate this Contract at any time without cause on giving 28 days notice but
• the other) by termination notified at least 14 and at most 90 days after the first notice,
• in writing to the Service Provider to remove them within 7 days of receipt by the Service Provider
• Payment shall be made within 45 days of receipt of a correct and appropriate
• keep our Tender open for acceptance by you for a period of 12 months from the closing date for receipt of Te
• irements applicable in the Republic of Ireland are in force 7 days prior to the deadline for receipt of Te

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3
• The invoice number and invoice date and/or Tax Point;
• Hospital”, and clearly state the Official Purchase Order number and product codes
• ract will exceed the financial threshold for application of S.I. No. 284/2016 EU (Award of Public Authority Contracts) Regulations 2016 imposing Directive 20

Deadline phrases

• TENDERS Mailbox is 12 noon (local time) on 13th October 2025

Scale / volume phrases

• 2.1. Days are calendar days
• Service Provider total €10,000 or more (including VAT) in a 12 month period;
• 45 days after the MMUH received the invoice
• Act 1991 and are never more than 1 month in arrears or unpaid;
• terminate this Contract at any time without cause on giving 28 days notice but
• the other) by termination notified at least 14 and at most 90 days after the first notice,
• ffect on a date stated in the second notice that is at most 28 days after that second
• on a date notified by the MMUH that is at most 28 days after the notice
• yee whose duties included procuring the Job for a period of 12 months after
• Service Provider will provide this information within 5 days
• ices on the date so specified, which shall not be less than 5 days after the date of the
• lies on the date so specified, which shall not be less than 5 days after the date of the
• the date so specified, which shall not be less than 5 days after the date of the
• within 90 days from date of order
• disposal within 14 days of delivery shall entitle the MMUH to a
• in writing to the Service Provider to remove them within 7 days of receipt by the Service Provider
• The senior parties will have 6 days in which to resolve the dispute
• %20Hard%20Drive:Users:florence:Library:Favorites:Crests%20&%20scans:MATER%20CRESTS:New%20Mater:Mater%20Cres
• ● 219 day care beds
• A Tender validity period of 6 months is required, commencing on
• A Tender validity period of 6 months is required, commencing on the closing
• Payment shall be made within 45 days of receipt of a correct and appropriate
• keep our Tender open for acceptance by you for a period of 12 months from the closing date for receipt of Te
• irements applicable in the Republic of Ireland are in force 7 days prior to the deadline for receipt of Te

TENDER DOCUMENTS [RFT for Pre Cleaning Ultrasonic Washer Device 2025.docx, RFT for Pre Cleaning Ultrasonic Washer Device 2025.docx, RFT for Pre Cleaning Ultrasonic Washer Device 2025.docx] ![Flos%20Hard%20Drive:Us.

• eTenders CFT / notice reference: Contract Notice via e-tenders platform 25.09.25 .
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT), RFT. , RFT for Pre Cleaning Ultrasonic Washer Device 2025.docx] tender in accordance with.