Invitation to tender for the provision of a Turnkey Solution for Chemical Waste Treatment Unit for Laboratory Clinical Waste including Recycling of Chemically Treated Waste Material at St James’s Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “Invitation to tender for the provision of a Turnkey Solution for Chemical Waste Treatment Unit for Laboratory Clinical Waste including Recycling of Chemically Treated Waste Material at St James’s Hosp” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• • Treatment Capacity: The system must be capable of processing a minimum of 75 tonnes/year
• service must comply with accreditation requirements as per ISO 15189:2022 Medical laboratories — Particular requirements for quality and competence
• nage development and service delivery must be accredited to ISO 9001 or other similar independently accredited certificate of quality standards
• St James’s Hospital is Ireland’s largest acute academic teaching hospital and is based in Dublin’s south inner city. Our fundamental purpose is the delivery of health treatment, care and diagnosis as well as health promotion and preventative services at local, regional and national levels. Our academic partner is Trinity College Dublin.
• By international standards, St James’s hospital is a substantial acute hospital service provider. We occupy a prominent position in the public eye, and are recognised as prioritising innovation and excellence of delivery. We provide acute, emergency, specialist services and residential care, across a vast range of medical and surgical specialties and place high emphasis on excellence of delivery, research, innovation and education.
• St James’s Hospital is one of eight adult designated national cancer centres in the country. It is the largest in terms of activity encompassing a number of national cancer care services. It is this unique position that has enhanced our collaborative commitment with Trinity College Dublin to develop and evolve a comprehensive Cancer Institute dedicated to improving the care and outcomes of patients with cancer. In 2019, the Trinity St James’s Cancer Institute formally received its
• [001 ITT for the Provision of a Chemical Waste Dispoal Unit.docx] encompassing a number of national cancer care services. It is this unique position that has enhanced our collaborative commitment with Trinity College Dublin to develop and evolve a comprehensive Cancer Institute dedicated to improving the care and outcomes of patients with cancer. In 2019, the Trinity St James’s Cancer Institute formally received its accreditation from the Organisation of European Cancer Institutes (OECI). This accreditation has brought us another step closer to setting a new standard for cancer care nationally with the development of one designated cancer facility on our campus, integrating medicine and science in cancer prevention, treatment and survivorship.
• Micheal Loughnane FM Operations Manger
• Any queries on this tender must be submitted via the relevent messaging portal the Etenders platform. WWW.ETENDERS.GOV.IE
• [001 ITT for the Provision of a Chemical Waste Dispoal Unit.docx] The CA comprises St James’s Hospital. SJH, the largest acute general hospital in the Republic of Ireland is located in Dublin on a sixty-acre site to the immediate south of the river Liffey. The Hospital was constituted in its modern form in 1971 by Establishment order under the Health (Corporate Bodies) Act 1961 and has emerged as the largest Academic Teaching Hospital in the Republic of Ireland. There are approximately 1000beds with 4,500 staff. The Hospital is a major acute care, teaching and research centre. Services provided cover all the major medical and surgical specialties, the majority of which are delivered at Regional or National level supported by state of the art clinical, diagnostic, treatment and therapeutic facilities. The prime clinical services at the Hospital have been organized into Clinical Directorates, which form the basic business blocks through which core services of the Hospital are planned and delivered.
• St. James’s Hospital (SJH), through the LabMed Directorate, seeks to procure an on-site chemical waste treatment unit capable of safely processing laboratory clinical waste. The system must support the processing, treatment and recycling (where possible) of laboratory waste using chemical treatment, aligning with SJH’s sustainability goals and the Laboratory’s My Green Lab Accreditation initiatives. The proposed solution must be capable of managing all suitable laboratory waste and comply with relevant environmental and safety legislation.
• • The supply and delivery of a validated chemical waste treatment unit (e.g., Envetec Generations or equivalent). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• rom an objective source confirming that they are in a sound financial position and that they have a minumum turnover of €1.2 million per annum over the past three years
• St James’s Hospital is Ireland’s largest acute academic teaching hospital and is based in Dublin’s south inner city. Our fundamental purpose is the delivery of health treatment, care and diagnosis as well as health promotion and preventative services at local, regional and national levels. Our academic partner is Trinity College Dublin.
• 3. 3.0 BACKGROUND TO ST JAMES’S HOSPITAL 9
• [001 ITT for the Provision of a Chemical Waste Dispoal Unit.docx] Objectives

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6; 5m Public Liability and €6.5m Professional Indemnity
• Certifications — e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6
• 5m Public Liability and €6.5m Professional Indemnity
• Insurance Type Required Insurance Level Employer Liability €13m Public Liability €6.5m Professional Liability €6
• 5m Dated: dd/mm/yyyy Insurance Type Required Insurance Level Employer Liability €13m Public Liability €6.5m Professional Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Tender submissions will be reviewed and evaluated by the Molecular LIMS Steering Group who has been tasked by the CA with overseeing the tender process, on the basis of the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the competitive tender process is where Tenderers are invited to submit tenders and where the successful Tenderer will be chosen on the basis of the application of the selection and award criteria that will be set out herein.
• As a result of this process the CA intends to appoint one provider of a Chemical Waste Treatment Unit for Laboratory Clinical Waste including Recycling of Chemically Treated Waste Material . The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the Most Economically Advantageous Tender Overall. The contract will be awarded to the Provider deemed by the Steering Group to have submitted the most economically advantageous tender.
• Please note that it is the responsibility of each Tenderer to ensure that completed tender submissions are submitted via the etenders website www.etenders.gov.ie.
• Tender candidates are advised to read all the documentation and to ensure that documentation submitted comply with the instructions where relevant, and return all information requested.
• Any queries on this tender must be submitted via the relevent messaging portal the Etenders platform. WWW.ETENDERS.GOV.IE
• 19. 7.12 Declaration of Interest/Conflict of Interest 15

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• St James’s Hospital is one of eight adult designated national cancer centres in the country. It is the largest in terms of activity encompassing a number of national cancer care services. It is this unique position that has enhanced our collaborative commitment with Trinity College Dublin to develop and evolve a comprehensive Cancer Institute dedicated to improving the care and outcomes of patients with cancer. In 2019, the Trinity St James’s Cancer Institute formally received its
• [001 ITT for the Provision of a Chemical Waste Dispoal Unit.docx] encompassing a number of national cancer care services. It is this unique position that has enhanced our collaborative commitment with Trinity College Dublin to develop and evolve a comprehensive Cancer Institute dedicated to improving the care and outcomes of patients with cancer. In 2019, the Trinity St James’s Cancer Institute formally received its accreditation from the Organisation of European Cancer Institutes (OECI). This accreditation has brought us another step closer to setting a new standard for cancer care nationally with the development of one designated cancer facility on our campus, integrating medicine and science in cancer prevention, treatment and survivorship.
• The CA reserves the right with advance notice (and without giving reasons, unless so required) to amend or otherwise change the process or to terminate the process. The tender document does not represent a commitment to enter into any contract.
• • 004 SJH Standard terms and conditions
• It is imperative that you complete page 3 (Confirmation of Invitation to Tender) and return by email to [email protected] on receipt of Tender forms, as this is also an acceptance by your company, of the CA’s Communications Protocol, Standard Conditions of Contract and any additional terms detailed in the ITT document and pertinent to the above competition identified in this tender document.
• The Closing date for receipt of valid tenders is:
• We wish to acknowledge receipt of the above named tender and acceptance of the SJH Terms and Conditions and any additional terms detailed in the Invitation to Tender document and pertinent to the above competition.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 001 ITT for the Provision of a Chemical Waste Dispoal Unit.docx, 004 SJH Terms amd Conditions Template.docx, ITT for the Provision of a Chemical Waste Dispoal Unit.docx] OSPIDÉAL NAOMH SÉAMAS.
• eTenders CFT / notice reference: Contract Notice to OJEU 24th Sept 2025 .
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT for the Provision of a Chemical Waste Dispoal Unit.docx] encompassing a number, ITT) of the competitive tender process is where Tenderers are invited to submit ten, ITT for the Provision of a Chemical Waste Dispoal Unit.docx] Procurement Manager.