Diving Services for Galway Harbour Company

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Galway Harbour Company ran this procurement for “Diving Services for Galway Harbour Company” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Diving Services for Galway Harbour Company
• The provision of professional diving services to support inspection, maintenance, and underwater works within Galway Harbour.
• TERM MAINTENANCE AND REFURBISHMENT WORKS CONTRACT (TMRC)
• Volume D: Framework or Standard Agreement depending on which option is stated in the Particulars; Term Maintenance and Refurbishment Works Contract; model form Project Supervisor Appointment; Task Order and Rates of Pay and Conditions of Employment Certificate
• There are two forms of Agreement, the first; the Standard Agreement is where the Term Maintenance and Refurbishment Contract is to be awarded as a standalone document.
• The second; the Framework Agreement is where the Term Maintenance and Refurbishment Contract is to be awarded as a multi-operator Framework Agreement.
• Tender for DIVING SERVICES FOR GALWAY HARBOUR COMPANY
• Comprising Comprising the provision of professional diving services to support inspection, maintenance, and underwater works within Galway Harbour.
• (Instructions section 1.2) For use with the form of Conditions set out in the Maintenance and Refurbishment Works Framework Contract (PW-CF11) published on www.constructionprocurement.gov.ie on the date 10 days before the latest date for submission of Tenders (disregarding any amendments posted on that date).
• Reliability and Continuity of Supply 5%
• Term Maintenance and Refurbishment Works Contract
• The Project Diving Services for Galway Harbour Company Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Engineering category € CA Entry Minimum level of Professional Indemnity Insurance required for € CA Entry Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I; 1 Minimum indemnity limit for employer’s liability insurance for any one event €13,000,000 11
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — Engineering category € CA Entry Minimum level of Professional Indemnity Insurance required for € CA Entry Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Engineering category € CA Entry Minimum level of Professional Indemnity Insurance required for € CA Entry Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I
• 1 Minimum indemnity limit for employer’s liability insurance for any one event €13,000,000 11
• 2 public liability (property damage) €50,000 11
• 2 public liability (death, illness or injury) €6,500 11
• 2 employer’s liability €6,500 14

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• request is submitted to the Contracting Authority at least 30 days in advance of the
• Appendix 1: Tender Return Documents
• Appendix 2: Specialist Contract Terms Tendered to The Employer
• 1.1 This procedure Galway Harbour Company has sent a contract notice for the Works to etenders.
• These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process to be followed by Galway Harbour Company in making the assessment of which tender is the most economically advantageous. These documents also set out the information to be supplied by Tenderers. Tenders must be submitted in compliance with these Instructions. Any tenders not complying with these Instructions may be rejected by Galway Harbour Company.
• These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process which will be followed by Galway Harbour Company, The Employer - in making the assessment of which tender is either (i) the most economically advantageous or (ii) lowest price only depending on the award criterion stated in Appendix 3 to these Instructions. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in compliance with these Instructions. Any tenders not complying with these Instructions may be rejected by Galway Harbour Company.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e Tenderer’s current principal banker dated within the past 3 months stating the duration of the relationshi
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• (b) expiry of at least 21 days written notice to terminate this Tender
• 6 Time for payment 10 days after Employer receives invoice
• TERM MAINTENANCE AND REFURBISHMENT WORKS CONTRACT (TMRC)
• Glossary of terms used in these Instructions
• Appendix 2: Specialist Contract Terms Tendered to The Employer

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: GHC ITT W7.docx, For each criterion other than “Lowest Notional Tender Total” each tender will be given a provisional score. The final score to be given to each tender for the criterion will be derived from the following

S = (1 - ()) x M where

S is the final score to be given to a tender for the criterion.

T is the provisional score awarded to the tender in question for the criterion

L is the lowest provisional score awarded to a compliant tender for the criterion.

H is the highest provisional score awarded to a compliant tender for the criterion.

M is the maximum score for the criterion in question.(4) The tenders with the highest overall score will be the most economically advantageous. If there is a tie, the tender(s) with the lowest “Notional Tender Total” will be the most economically advantageous among the tied tenders.

Diving Services for Galway Harbour Company

| | Galway Harbour Company, The Employer - is making these documents available to those expressing an interest in tendering for the Contract identified in the Particulars, for tendering purposes only. These documents must not be used for any other purpose. |

Galway Harbour Company, The Employer - makes no representation, warranty, or undertaking in or in connection with these documents. Galway Harbour Company, The Employer - has not authorised anyone to make any representation in connection with these documents on its behalf, and Tenderers should not rely on any representation purportedly made on Galway Harbour Company,

[GHC ITT W7.docx, GHC PW-CF11 Tender Schedule.docx.

• eTenders CFT / notice reference: contract notice for the Works to etenders..
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT W7.docx] Instruction to Tenderers, Appendix 1: Tender Return Documents, Appendix 2: Specialist Contract Terms Tendered to The Employer.