Call for Tender for the provision of Hot Meals under the School Meals Scheme to Gaelscoil na Mara 20530R

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Gaelscoil na Mara ran this procurement for “Call for Tender for the provision of Hot Meals under the School Meals Scheme to Gaelscoil na Mara 20530R” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Appointment Only to Oifig Gaelscoil na Mara Location and access to the current designated food preparation area and/or servery area, if any N/A Minimum Annual Turnover Required of Service Provider €73,400 This is a single stage tender procedure
• successful Tenderer shall be required to hold for the term of the Services Contract, the following insurances: Type of Insurance Indemnity Limit Employer’s Liability* Public Liability* € 2.21. 2 2
• successful Tenderer shall be required to hold for the term of the Services Contract, the following insurances: Type of Insurance Indemnity Limit Employer’s Liability* Public Liability* €6.5 million series of cla occurrence Product Liabi
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference
• The successful Tenderer must provide service on each of the 182 days, other than for exceptional and/or unfo
• ent the full amount of the aggregate service credits within 30 days of
• provision of the services as described in Appendix 1 to this CFT (the “Services”).
• 1.2 In summary, the Services comprise:
• The provision of catering services to provide HOT MEALS to the students of the
• The Contracting Authority requires that the Services are made available each day of the
• Provision of Services will begin at the earliest practicable date in academic year
• (the “Service Delivery Model”) listed below (do not delete any of these Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Cyber Liability€1 million, Any One Claim and in the aggregate per Insurance policy year
• 2025/2026 (specific date to be agreed and subject to confirmation of funding). The school
• ● Funding for the Hot School Meals Scheme (the Scheme) is provided through the
• Department of Social Protection (DSP). This Funding is allocated on a school-year

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Product Liability*€6.5 million limit, for any one claim and in the agg; Professional Indemnity (where professional expertise of the successful Tenderer carrying out €6.5 million limit, for any one claim or series of
• Certifications — ) for any one claim, employers liability insurance with a limit of €13,000,000.00 (thirteen million euro) for any one clai; for any one claim where advice only is given to the Licensee, cyber liability insurance with a limit of €1,000,000.00 (one million euros) for any one claim, c
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — ion with activities on the Licensed Property or otherwise in connection with this Licence have appropriate insurance, including but not limited to public liability insurance with a limit of €6,500,000.00 (six million five hundred thousand euros; ) for any one claim, employers liability insurance with a limit of €13,000,000.00 (thirteen million euro) for any one clai; m, product liability insurance with a limit of €6,500,000.00 (six million five hundred thousand euro Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Product Liability*€6.5 million limit, for any one claim and in the agg
• Professional Indemnity (where professional expertise of the successful Tenderer carrying out €6.5 million limit, for any one claim or series of
• Crime Insurance €100,000, Any one claim
• Cyber Liability€1 million, Any One Claim and in the aggregate per
• ion with activities on the Licensed Property or otherwise in connection with this Licence have appropriate insurance, including but not limited to public liability insurance with a limit of €6,500,000.00 (six million five hundred thousand euros

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [CFT-Hot-Meals-GaelscoilNaMara 20530R (1).pdf] Call for Tenders for the Provision of
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer Appendix
• Appendix 6: Confidentiality Agreement
• Appendix 7: Property Licence and Deed of Renunciation Appendix
• [CFT-Hot-Meals-GaelscoilNaMara 20530R (1).pdf] 15:00hrs, 08/10/2025

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer shall be required to hold for the term of the Services Contract, the following insurances: Type of Insurance Indemnity Limit Employer’s Liability* Public Liability* € 2.21. 2 2
• successful Tenderer shall be required to hold for the term of the Services Contract, the following insurances: Type of Insurance Indemnity Limit Employer’s Liability* Public Liability* €6.5 million series of cla occurrence Product Liabi
• ontinues for 14 calendar days either Party may terminate at 14 days’
• capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Competition. The Competition will be run in accordance with the terms of this CFT (and
• Any Services Contract that may result from this Competition will be issued for a term of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT-Hot-Meals-GaelscoilNaMara 20530R (1).pdf, Appendix 1: Requirements and Specifications, Appendix 2: Pricing Schedule.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personal Circumstances of Tenderer Appendix, Appendix 6: Confidentiality Agreement.