T.043/2025 Request for Tenders for the provision of a Bespoke Static and Mobile Immersive Simulation Exercise Unit Suites

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

An Garda Síochána_1192 ran this procurement for “T.043/2025 Request for Tenders for the provision of a Bespoke Static and Mobile Immersive Simulation Exercise Unit Suites” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Tenderer shall be required to hold for the term of the Goods and Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla
• the proposed Goods and Services Contract may amount to some €275,000 (excl
• required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online
• 27001, PCI-DSS, SOC 2 / SOC for Cyber Security) in the past 12 months? \nIf so, please supply the relevant ce
• including the Associated Software / Maintenance
• the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• relevant software licences, and, software and hardware maintenance contracts, for the
• may result from this Competition (the “Goods and Services Contract”) will be issued for a
• the proposed Goods and Services Contract may amount to some €275,000 (excl. VAT) over
• the successful implementation of any Goods and Services Contract that may result from this
• benefits of any Goods and Services Contract that may result from this Competition.
• This RFT does not constitute an offer or commitment to enter into a Goods and Services Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• ific to An Garda Síochána in the past 12 months (if existing relationship)? NaN
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; : Yes ❑ No ❑ Insurance Type An Garda Síochána Standard Requirement Levels held by Tenderer Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € Public Liability €6,500,000 limit for any one claim or series of cla; currence, per insurance €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € Public Liability €6,500,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € Product Liability €6,500,000 limit for any one claim or series of cla
• Certifications — not specified for this tender
• Past experience — € € The Contracting Authority will seek documentary evidence by way of a signed Accountants statement or equivalent confirming that the minimum average turnover over the past three years exceeds €300,000 prior to the signing of any Contract
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• : Yes ❑ No ❑ Insurance Type An Garda Síochána Standard Requirement Levels held by Tenderer Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € Public Liability €6,500,000 limit for any one claim or series of cla
• currence, per insurance €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € Public Liability €6,500,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € Product Liability €6,500,000 limit for any one claim or series of cla
• ims arising out of a single occurrence, per insurance year € Professional Indemnity €6,500,000 limit for any one claim or series of cla
• € € The Contracting Authority will seek documentary evidence by way of a signed Accountants statement or equivalent confirming that the minimum average turnover over the past three years exceeds €300,000 prior to the signing of any Contract
• Tenderer shall be required to hold for the term of the Goods and Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [T.043.2025 RFT Immersive Simulation Exercise Unit updated.pdf] GoodsRFT150124
• Declaration as to Personal Circumstances of Tenderer
• the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• [T.043.2025 RFT Immersive Simulation Exercise Unit updated.pdf] Software Technologies) and
• [T.043.2025 RFT Immersive Simulation Exercise Unit updated.pdf] larger enterprises. Through such relationships they can participate and contribute to
• [T.043.2025 RFT Immersive Simulation Exercise Unit updated.pdf] Authority may cancel this Competition at any time prior to a formal written

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Tenderer shall be required to hold for the term of the Goods and Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla
• A total term of five (5) years inclusive of two possible twelve-month extensions will be €375,000 (excluding VAT)
• month extensions will be €375,000 (excluding VAT)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• ific to An Garda Síochána in the past 12 months (if existing relationship)? NaN
• remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: T.043.2025 RFT Immersive Simulation Exercise Unit updated.pdf, RFT Immersive Simulation Exercise Unit updated.pdf] GoodsRFT150124, Appendix 1:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2:, Schedule, Appendix 3:.