Rotunda Hospital: Suitability Assessment Questionnaire (SAQ) - Critical Care Wing Enabling Works Contractor as PSCS

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Rotunda Hospital ran this procurement for “Rotunda Hospital: Suitability Assessment Questionnaire (SAQ) - Critical Care Wing Enabling Works Contractor as PSCS” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• s/fail standard is a Fetac Level 8 MEP services engineering qualification AND a minimum of 10 years’ experience working in the same role
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Provide a list of completed projects below for which Works/Works and PSCS Services were provided by the Applicant over the time period stated in the relevant Qualification Criterion stated above that are similar in nature and complexity to the Works required for this Competition.
• The evidence required to pass this criterion is details of the relevant technicians or technical bodies upon whom the Applicant can call on in order to carry out the work or whom the Applicant can use in regards to quality control. Applicants must also provide evidence of a safety management system.
• For Type 3 projects Applicants should supply names of any group, body and organisation that the Applicant is a member of and which promotes and has involvement in Health and Safety matters. It should also provide details of any external resource or expertise relevant to this project that are available to
• [RTH Critical Care Wing Enabling Works QW1-3.4.1 Health and Safety Supplement-Works Contractor.docx] of a safety management system.
• For Type 3 projects Applicants should supply names of any group, body and organisation that the Applicant is a member of and which promotes and has involvement in Health and Safety matters. It should also provide details of any external resource or expertise relevant to this project that are available to the Applicant's business.
• Evidence in support of the declarations in Appendix 1 and any requirements set out above must be provided when requested by the Contracting Authority.In place of documentary evidence, Applicants may provide third party certification that their safety management system is in accordance with OHSAS 18001 or equivalent. Certified membership of Safe-T-Cert may be deemed equivalent for the purposes of this criterion. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• • Health and Safety Policy and Organisation;
• • a copy of our current general health and safety policy; * a general Health and Safety policy document appropriate to a Health and Safety led Construction Management role;

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering € 15,000,000 Minimum level of Professional Indemnity Insurance required for € 6,500,000 Maximum permissible excess on Profe; Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000 Maximum level of excess for property only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liabili
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering € 15,000,000 Minimum level of Professional Indemnity Insurance required for € 6,500,000 Maximum permissible excess on Profe
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering € 15,000,000 Minimum level of Professional Indemnity Insurance required for € 6,500,000 Maximum permissible excess on Profe
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000 Maximum level of excess for property only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liabili
• The amount of the Performance Bond required (expressed as a percentage of the eventual ): 10 % Period after Substantial € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Title: Rotunda Hospital: Suitability Assessment Questionnaire (SAQ) - Critical Care Wing Enabling Works Contractor as PSCS
• Value: not disclosed (eTenders placeholder)
• This project number must correspond to the project number given in Appendix B1
• [RTH Critical Care Wing Enabling Works QW1-Appendix-C-Bankers-Letter.docx] [on Applicant headed paper]
• [RTH Critical Care Wing Enabling Works QW1-Appendix-C-Bankers-Letter.docx] been drawn down in the amount of € and said facilities will be available for the next months subject to all terms and conditions applicable to the facilities being complied with. It should be noted that facilities may contain an obligation to make capital repayments such that the outstanding amount of the facilities will be substantially reduced well in advance of the expiration of the month period referred to above.
• [RTH Critical Care Wing Enabling Works QW1-Appendix-B1-List-of-Previous-Works-Projects.docx]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 5 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The amount of the Performance Bond required (expressed as a percentage of the eventual ): 10 % Period after Substantial € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond
• nder similar conditions including the contract used, the number and type of sub-contracts managed, the site location, methodologies to be used in
• Applicant’s current principal banker dated within the past 3 months
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• I authorise you to provide the information requested overleaf in respect of [Applicant name] ’s term loan and on demand loan \ overdraft accounts (to the extent they exist) to the Rotunda Hospital for the purposes of the above named contract’s prequalification submission.
• We confirm [ ] (the “Bank”) have been the Contractor’s principal banker for [ ] years.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RTH Critical Care Wing Enabling Works QW1-Appendix-C-Bankers-Letter.docx, RTH Critical Care Wing Enabling Works QW1-Appendix-B1-List-of-Previous-Works-Projects.docx, RTH Critical Care Wing Enabling Works QW1-Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Name of Sure

[RTH Critical Care Wing Enabling Works QW1-Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx, RTH Critical Care Wing Enabling Works QW1-3.4.1 Health and Safety Supplement-Works Contractor.docx, Appendix B1.