Request for Tenders for the Supply of Meat and Meat Products to the Houses of the Oireachtas Catering Facilities

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Houses of the Oireachtas Service ran this procurement for “Request for Tenders for the Supply of Meat and Meat Products to the Houses of the Oireachtas Catering Facilities” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the Supply of Meat and Meat Products to the Houses of the Oireachtas Catering Facilities
• Buyer: Houses of the Oireachtas Service
• l Target 2: “From the date of publication of the GPP Strategy and Action Plan a minimum of 10% by value (€) of food sought by public sector bodies under new contract arrangements (including via contractors such as canteen service providers), is to be certified organic in each of the follow
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• The Self-Service Restaurant can cater for up to 600 meals in any given day
• Schedule D: Service Levels 76
• [RFT for Meat Final 15.09.2025.docx] * 1. The Houses of the Oireachtas Commission (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• 4. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.
• • • 1. The Contracting Authority would refer Tenderers in particular to the provisions of Regulation (EU) 2022/1031 on the access of third country economic operators, goods and services to the Union’s public procurement and concession markets and procedures supporting negotiations on access of Union economic operators, goods and services to the public procurement and concession markets of third countries (International Procurement Instrument – IPI), and to their obligation to comply therewith.
• In order to submit a Tender to the electronic tenderbox, Tenderers must ensure that they follow the necessary steps on the eTenders platform to ensure that their tender has been submitted properly, which includes ensuring that the “Submit” button has been clicked. in the event that Tenderers need to modify or change any aspect of their Tender before the Tender Deadline, the Tender in its entirety will need to be re-submitted. Tenderers should be aware that the “Submit” button will be disabled automatically at the Tender Deadline.
• 2. Without prejudice to the generality of paragraph 2.8.1, all costs and expenses relating to the supply of samples for purposes of tendering and their return after evaluation or participation in field trials (if any) will be borne exclusively by the Tenderer.
• [RFT for Meat Final 15.09.2025.docx] It will be a condition of any Goods Contract pursuant to this Competition that the successful Tenderer(s) shall, for the term of such contract(s), comply with all applicable EU and domestic tax laws. Tenderers are referred to www.revenue.ie for further information. Prior to the award of any Goods Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• l Target 2: “From the date of publication of the GPP Strategy and Action Plan a minimum of 10% by value (€) of food sought by public sector bodies under new contract arrangements (including via contractors such as canteen service providers), is to be certified organic in each of the follow
• On 4th April 2024 “Buying Greener: Green Public Procurement Strategy and Action Plan 2024-2027” w
• 4. Contracting Authority policy seeks to encourage participation on a fair
• 4. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; es in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,; 000 € Product Liability €6,500,000 € AND I conf
• Certifications — Lot Description Minimum Annual Turnover Requirement 1 Beef €130,000 2 Lamb €40,000 3 Pork and Bacon €70,000 4 Chicken €70,000 5 Turkey €50,000 6 Cooked Meats €50,000 7 Organic Produce €40,000 Table 1
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• es in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,
• 000 € Product Liability €6,500,000 € AND I conf
• l be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance
• Lot Description Minimum Annual Turnover Requirement 1 Beef €130,000 2 Lamb €40,000 3 Pork and Bacon €70,000 4 Chicken €70,000 5 Turkey €50,000 6 Cooked Meats €50,000 7 Organic Produce €40,000 Table 1

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Tenderers must confirm that they will provide advance written notice (minimum of 7 working days) to the Contracting Authority of any proposed goods substitution, in accordance with Appendix 1, Section 2
• Invoices must show the tenderer’s VAT Number and must be submitted with a copy of the signed delivery note at the time of subm
• and (iii) the eESPD was first submitted within the previous 12 months;
• 2.20 Site Visit 10
• Appendix 1: Requirements and Specifications 23
• Appendix 2: Pricing Schedule 44

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• l be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance
• Lot Description Minimum Annual Turnover Requirement 1 Beef €130,000 2 Lamb €40,000 3 Pork and Bacon €70,000 4 Chicken €70,000 5 Turkey €50,000 6 Cooked Meats €50,000 7 Organic Produce €40,000 Table 1
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• Lot Description Minimum Annual Turnover Requirement
• Pigs must be a minimum of 60 kg in weight and between 6 and 12 months at the time of slaughter, with joints trimmed off excessive exposed fat together with connective tissue and ragged edges
• minimum of 60 kg in weight and between 6 and 12 months at the time of slaughter, with joints trimmed off excessive exposed fat together with connective tissue and ragged edges

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT for Meat Final 15.09.2025.docx, 2.15 Industry Terms

[RFT for Meat Final 15.09.2025.docx, Signature

[RFT for Meat Final 15.09.2025.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1, Section 2, RFT for Meat Final 15.09.2025.docx] .