Call for Tender for the provision of Hot Meals under the School Meals Scheme to JFK Memorials School 18891S

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

JFK Memorial School ran this procurement for “Call for Tender for the provision of Hot Meals under the School Meals Scheme to JFK Memorials School 18891S” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• com Location and access to the current designated food preparation area and/or servery area, if any N/A Minimum Annual Turnover Required of Service Provider €126,380.67 This is a single stage tender proce
• Subject to the terms of the Services Contract the Contracting Authority shall pay the sum of €3.20 (VAT exempt) per student per day (the “Fee”) for each Hot Meal provided and del
• Minimum Annual Turnover Required of Service Provider €126,380.67
• As the estimated value of the Services Contract which may result from this Competition is BELOW €750,000 the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 2
• 1 Subject to the terms of the Services Contract the Contracting Authority shall pay the sum of €3.20 (VAT exempt) per student per day
• 1 Subject to the terms of the Services Contract the Contracting Authority shall pay the sum of €3.20 (VAT exempt) per student per day (the “Fee”) for each hot meal provided and del
• Minimum Annual Turnover Required of Service Provider €126,380
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• The successful Tenderer must provide service on each of the 182 days, other than for exceptional and/or unfo
• ent the full amount of the aggregate service credits within 30 days of the date of the receipt of an invoic
• When completing this TRD, Tenderers must first read and understand the published CFT (including any clarifications provided via the eTenders platform), to ensure they fully comprehend what they must include in their Tender Submission.
• Supporting Documentation required: Copies of the audited financial statements for each of the three (3) immediately preceding financial years which must include an unqualified audit report on financial statements. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• com Location and access to the current designated food preparation area and/or servery area, if any N/A Minimum Annual Turnover Required of Service Provider €126,380.67 This is a single stage tender proce

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Mandatory Site Visit Dates 23rd September at 3pm
• When completing this TRD, Tenderers must first read and understand the published CFT (including any clarifications provided via the eTenders platform), to ensure they fully comprehend what they must include in their Tender Submission.
• Note: All Responses submitted in this Tender Response Document by the Tenderer, are subject to the rules, conditions and stipulations as set out in the Published CFT by the Contracting Authority.
• Tenderers must: Demonstrate that they have generated a minimum annual turnover equal to or greater than the amount as set out in Table 1 in the CFT for each of the three (3) financial years immediately preceding the date of publication of this CFT. For the avoidance of doubt, where Tenderers are submitting a Response as a Consortium this turnover requirement may be satisfied by combined annual turnover of the consortium members.
• For the avoidance of doubt, Tenderers must submit the documentation requested above with their Tender submission.
• submit with your tender your financial statements which include an unqualified audit report with your Tender.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Subject to the terms of the Services Contract the Contracting Authority shall pay the sum of €3.20 (VAT exempt) per student per day (the “Fee”) for each Hot Meal provided and del
• 1 Subject to the terms of the Services Contract the Contracting Authority shall pay the sum of €3.20 (VAT exempt) per student per day
• 1 Subject to the terms of the Services Contract the Contracting Authority shall pay the sum of €3.20 (VAT exempt) per student per day (the “Fee”) for each hot meal provided and del
• ontinues for 14 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• ent the full amount of the aggregate service credits within 30 days of the date of the receipt of an invoic

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: TRD-Hot-Meals- JFK Memorial School 18991s.docx, Appendix 1 below in the last three years., Schedule 7 of the European Union (Award of Public Authority.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule 7 of the European Union (Award of Public Authority Contracts) Regulations 2016, Appendix 1 above in the last three years., Appendix 1 below)..