Supply of MobilePass/SafeNet Licence Renewal

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Justice Home Affairs and Migration ran this procurement for “Supply of MobilePass/SafeNet Licence Renewal” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Supply of MobilePass/SafeNet Licence Renewal
• Buyer: Department of Justice Home Affairs and Migration
• y contract under this framework agreement, the Framework Member cannot, for whatever reason, deliver the required services to the satisfaction of
• Title: Supply of SafeNet/MobilePass Renewal Licences
• Contracting Authority: Department of Justice, Home Affairs and Migration
• [MobilePass SafeNet RFT.docx] Department of Justice, Home Affairs and Migration (hereinafter referred to as the “Contracting Authority”) is the authority responsible for this procurement.
• If, following the award of any contract under this framework agreement, the Framework Member cannot, for whatever reason, deliver the required services to the satisfaction of the Contracting Authority; the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer emerging from the process at any time during the contract tender validity period.
• [MobilePass SafeNet RFT.docx] The framework agreement will be established on foot of this tender competition / a competition for an initial contract for the provision of SafeNet/MobilePass licence renewals to the Department of Justice, Home Affairs and Migration. The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement.
• [MobilePass SafeNet RFT.docx] The Contracting Authority requires tenderers to nominate a dedicated contract manager who will act as the main point of contact for the duration of the framework. This person shall have the authority to deal with all matters in relation to contracts and be responsible for the satisfactory delivery of the services required. The duties of the contract manager will include the following:
• • Proactively discuss with the Contracting Authority ways of improving efficiency regarding service delivery in general and providing suggestions for improvement and cost savings
• Complete the Declaration of Bona Fides as per Art. 57 of Directive 2014/24/EU as implemented by Regulation SI 284 of May 2016 and as contained in the Tender Response Document. Complete the Declaration regarding compliance with relevant statutory obligations as contained in the Tender Response Document. Where tenderers are established and operating outside of the jurisdiction of supply, compliance with equivalent legislation as applicable in the country of establishment / operation is required.
• Quality Assurance Management System Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 6.19 Policy on Personal Debriefings 16
• [MobilePass SafeNet RFT.docx] It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• [MobilePass SafeNet RFT.docx] The successful tenderer(s) shall comply with all relevant legislation relating to dignity at work. As a public body and employer, the Contracting Authority is committed to a policy of equality of opportunity for all personnel.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6; 5 million Professional Indemnity €1.5 million Cyber Insurance €2 million
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — 57 of Directive 2014/24/EU as implemented by Regulation SI 284 Professional Indemnity €1.5 million Cyber Insurance €2 million Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• 5 million Professional Indemnity €1.5 million Cyber Insurance €2 million
• 57 of Directive 2014/24/EU as implemented by Regulation SI 284 Professional Indemnity €1.5 million Cyber Insurance €2 million
• Insurance Type (RFS criteria) Level in place Details of Excess Expiry Date Employer Liability (€13m) € Public Liability (€6.5m) € Product Liability (€6
• 5m) € Professional Indemnity (€1.5m) € Cyber Insurance (€2m)

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Submissions and Queries via: eTenders only
• 4.3 General Declarations and Financial Capacity Requirements 6
• Please note that information relating to this Request for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• [MobilePass SafeNet RFT.docx] Admission to the framework agreement will be conditional upon acceptance of the Contracting Authority’s Framework Terms and Conditions as appended at the relevant Appendix.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document. The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement. A framework agreement constitutes a means of establishing overall terms and conditions in accordance with which, for a specified duration, individual contracts may or may not be awarded.
• [MobilePass SafeNet RFT.docx] The Contracting Authority is using the Open procedure for the award of this framework agreement, therefore, while all interested parties may submit a tender, only those demonstrating that they have the required level of financial and technical capacity will have their tender considered. In order to demonstrate a tenderer’s qualifications, tenderers are required to provide the information set out below in the Tender Response Document (TRD) which is based on a self-declaration model. However, tenderers are required to provide the minimum information required.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• [insert number]calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• 1.2 Small and Medium Enterprise participation 1
• 2.3 Anticipated Timeline 2

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: MobilePass SafeNet RFT.docx, 6.12 Change

[MobilePass SafeNet RFT.docx, OGP Services Contract.docx.

• eTenders CFT / notice reference: OJEU ref: .
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT.docx] , RFT.docx] 76052190), RFT.docx] 6](#_Toc76052206).