Provision of Audio Visual Services to the TUS Midwest

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Technological University of the Shannon: Midlands Midwest (TUSMM) ran this procurement for “Provision of Audio Visual Services to the TUS Midwest” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Audio Visual Services to the TUS Midwest
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three (3) years which demonstrate that they have successfully delivered services of a comparable natur
• [RFT Audio Visual Services TUS Midwest.pdf] ServicesRFT160125
• Audio-Visual Services for TUS Midwest
• operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this
• In summary, the Services comprise: the Provision of Audio-Visual Services for the TUS
• [RFT Audio Visual Services TUS Midwest.pdf] .
• that may result from this Competition (the “Services Contract”) will be issued for a term of
• The Contracting Authority estimates that the expenditure on the Services to be covered by
• the proposed Goods/Services Contract may amount to some 100,000 euro (over 3
• [RFT Audio Visual Services TUS Midwest.pdf] Contracting Authority policy seeks to encourage participation on a fair and equal basis by Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by
• [RFT Audio Visual Services TUS Midwest.pdf] Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 1 only has reached or exceeded €55,000 per annum averaged over the last
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• [RFT Audio Visual Services TUS Midwest.pdf] ServicesRFT160125
• Declaration as to Personal Circumstances of Tenderer

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• up to [12 months with a maximum of 2 such extension or e
• liers must provide the following equipment for the proposed 2 day
• liers must provide the following equipment for the proposed 2 day conferring event:

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 12 months with a maximum of 2 such extension or e
• that all prices quoted in the Tender will remain valid for 6 months
• ee for potential capacity of 1200 - 1500 in attendance, for 2 days, with
• installation set up 2 day prior to the event
• potential capacity of 1200 - 1500 in attendance, for 2 days, with
• TUS caters for a student population of over 14,000 students across
• The planned dates for commencement of the 2 day Conferring Ceremonies and are 30th and
• ee for potential capacity of 1200 - 1500 in attendance, for 2 days, with installation set up 2
• liers must provide the following equipment for the proposed 2 day
• liers must provide the following equipment for the proposed 2 day conferring event:
• said 14 day period the invoice shall be deemed acce
• terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• ee for potential capacity of 1200 - 1500 in attendance, for 2 days, with installation set up 2 day prior t
• for the contract open for acceptance by you for a period of 6 months from the date of deadline for submissio
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te

TENDER DOCUMENTS [RFT Audio Visual Services TUS Midwest.pdf, RFT Audio Visual Services TUS Midwest.pdf, 1.4 This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “Services Contract”) will be issued for a term of 12 months (“the Term”). 1.5

The Contracting Authority reserves the right to extend the Term for a period or periods of up to [12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. 1.6 The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Goods/Services Contract may amount to some 100,000 euro (over 3 conferring ceremonies) (excl. VAT) over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage. 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5,

[RFT Audio Visual Services TUS Midwest.pdf.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1 only has reached or exceeded €55,000 per annum averaged over the last, RFT will proceed to be, RFT Audio Visual Services TUS Midwest.pdf] ServicesRFT160125.