VE202502 - Facilitators, Programme and Content Development for Fáilte Ireland’s Champions Programme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Fáilte Ireland-National Tourism Development Authority ran this procurement for “VE202502 - Facilitators, Programme and Content Development for Fáilte Ireland’s Champions Programme” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*
• e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000
• he supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 *(iii
• Appendix 1 – Fáilte Ireland Supply of Services Contract
• [ITT Facilitator for Champions Programme.docx] Fáilte Ireland is the National Tourism Development Authority. Our role is to support the tourism industry and work to sustain Ireland as a high-quality and competitive tourism destination. We provide a range of practical business supports to help tourism businesses better manage and market their products and services.
• Fáilte Ireland is committed to sustainable procurement and ensuring that it purchases goods, services, and works that achieve value for money and generate benefits not only to the organisation but also to society, while minimising damage to the environment. To this end, Fáilte Ireland will seek to ensure that its purchase of goods, services and works will, as best as possible, reduce negative environmental impact. Fáilte Ireland is committed to incorporating green criteria into its procurement processes in line with the Government’s climate policy. In addition, Fáilte Ireland will seek to ensure that, through its procurement processes, it can deliver on wider social aims such as diversity and inclusion as well as establishing and maintaining good governance practices.
• Tender Documentation including the attached Services Contract cannot be amended or deleted. Tenderers are reminded that under no circumstances should they amend, add, or delete sections from the tender document or Services Contract which could interfere with or/change the interpretation of the requirement. If tenderers are found to have amended the documents in any way as part of their submission, Fáilte Ireland reserves the right to disqualify such tenders.
• In order to submit a Tender to the electronic tenderbox, Tenderers must ensure that they follow the necessary steps on the eTenders platform to ensure that their tender has been submitted properly, which includes ensuring that the “Submit” button has been clicked. in the event that Tenderers need to modify or change any aspect of their Tender before the Tender Deadline, the Tender in its entirety will need to be re-submitted. Tenderers should be aware that the “Submit” button will be disabled automatically at the Tender Deadline.
• Personal data is collected and further processed under this ITT for the purpose only of the management and administration of Fáilte Ireland’s procurement procedures and in compliance with Fáilte Ireland’s statutory functions under the Tourist Traffic Acts 1939 to 2016 and Data Protection law. Tender responses and supporting documentation (e.g., contact email addresses) will be held for two years following completion of the tender process and in the case of a successful tenderer for seven years and six months from the termination of the contract.
• Each of the parties will undertake to use their reasonable endeavours to hold confidential any information received from the other party, subject to the Contracting Authority obligations under law, including (if applicable), the provisions of the Freedom of Information Act 2014. The Tenderer will agree that, should it wish any confidential information supplied by it to Fáilte Ireland not to be disclosed, because of its commercial sensitivity, it will, when supplying such information, identify same and specify the reasons for its sensitivity. Fáilte Ireland will consult with the Tenderer about such sensitive information before making a decision regarding release of such information under the Freedom of Information Act 2014. However, Fáilte Ireland will give no undertaking or assurance that such information will not be released under the provisions of the Freedom of Information Act 2014 and the final decision on whether or not to release such information rests with Fáilte Ireland or as set out in the Freedom of Information Act 2014.
• Tenderers should be aware that national legislation applies in matters such as Employment, Working Hours, Official Secrets, Data Protection, Child Protection, Equality, Diversity and inclusion and Health and Safety. All relevant aspects of such legislation must be observed at all times by the successful Service Provider.
• [ITT Facilitator for Champions Programme.docx] national legislation applies in matters such as Employment, Working Hours, Official Secrets, Data Protection, Child Protection, Equality, Diversity and inclusion and Health and Safety. All relevant aspects of such legislation must be observed at all times by the successful Service Provider. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: VE202502 - Facilitators, Programme and Content Development for Fáilte Ireland’s Champions Programme
• [ITT Facilitator for Champions Programme.docx] Invitation to Tender
• FACILITATORS, PROGRAMME AND CONTENT DEVELOPMENT FOR FÁILTE IRELAND’S CHAMPIONS PROGRAMME
• [ITT Facilitator for Champions Programme.docx] In order to allow Fáilte Ireland to fully evaluate completed tenders, please ensure this response document follows the sequence and format of this template. Tenderers are advised to ensure that their responses include ALL of the following information**:**

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e Contractor's Representatives who are Authorised to Amend this Agreement Insurance Insurance Minimum Indemnity limit Employer’s Liability Insurance €13,000,000 Public Liability Insurance €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex; penses n/a Additional Terms and Conditions Insert any additional terms and conditions (if any) €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*; e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e Contractor's Representatives who are Authorised to Amend this Agreement Insurance Insurance Minimum Indemnity limit Employer’s Liability Insurance €13,000,000 Public Liability Insurance €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex
• penses n/a Additional Terms and Conditions Insert any additional terms and conditions (if any) €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex
• rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*
• e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000

5. Award criteria & scoring

1. Please indicate the proportion of the contract whic not stated not stated not stated The documents indicated a staged process (qualification, then tender). Any explicit MEAT split is captured above where a numeric line was visible; otherwise it remained not specified in the provided text extract.

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• RESPONSE DOCUMENT SUBMITTED BY: [INSERT COMPANY NAME]
• Please note that information relating to this document, including clarifications and changes, will be published on the Irish Government eTenders Procurement Website (www.etenders.gov.ie). Registration is free of charge and there is no charge for documents. Please note that the contracting authority cannot accept responsibility for information relayed (or not relayed) via third parties.
• Appendix 1 – Fáilte Ireland Supply of Services Contract
• Publication of Notice via Government Procurement Website www.etenders.gov.ie 1st September 2025
• All answered clarification questions to be issued to all interested parties via www.etenders.gov.ie 11th September 2025
• All queries in relation to this request for tender must be sent by via the messaging option on www.etenders.gov.ie. Responses will be circulated to all tenderers. The identity of the person making a query will not be disclosed when circulating the response.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• penses n/a Additional Terms and Conditions Insert any additional terms and conditions (if any) €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex
• Payment shall be made within 15 days of receipt of a
• Payment shall be made within 15 days of receipt of a correct and appropriate
• 
• 
• Closing Day for Receipt of Tenders: Wednesday
• Closing Date for Receipt of Tenders: 17th September 2025

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ITT Facilitator for Champions Programme.docx, ITT Permitted Ex, ITT Facilitator for Champions Programme.docx] Invitation to Tender.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT Facilitator for Champions Programme.docx] In order to allow Fáilte Ireland to f, ITT Facilitator for Champions Programme.docx] implied, is or will be made or given, Appendix 1 – Fáilte Ireland Supply of Services Contract.