DLR Co Co - The Development and Facilitation of Dún Laoghaire-Rathdown Comhairle na nÓg

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dun Laoghaire-Rathdown County Council ran this procurement for “DLR Co Co - The Development and Facilitation of Dún Laoghaire-Rathdown Comhairle na nÓg (dlr Comhairle na nÓg)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Social & Community Services
• 1 Operations of the Comhairle na nÓg €2,000
• Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver services as specified by the Cont
• Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• [2025 dlr Comhairle na nOg Request for Tender.docx] The main service of this contract will be to provide for the development and facilitation of dlr Comhairle na nÓg.
• [2025 dlr Comhairle na nOg Request for Tender.docx] The main service of this contract will be to provide for the Development and Facilitation of dlr Comhairle na nÓg in line with the Comhairle na nÓg Five Year Development Plan which aims to build on Comhairle na nÓg’s significant success so far. The Five Year Development Plan will further enhance the Comhairle structure, reach more children and young people, influence more decision-makers and deliver on Article 12 of the UNCRC, to make a true difference to the lives of young people
• • • 1. The Service Provider, in conjunction with the Contracting Authority, will:
• • Support the implementation of the dlr Comhairle na nÓg annual work plan which addresses issues and topics as identified by young people themselves.
• • Continue to facilitate the interaction of dlr Comhairle na nÓg with policy makers and service developers locally and nationally to ensure that the views of young people are included in shaping policies and services.
• · Support the Comhairle to be youth led through participation in events / activities of the Comhairle and following through on issues arising through discussion and debate.
• · Plan, co-ordinate, support and evaluate the dlr Comhairle na nÓg AGM, which includes identification of new members to dlr Comhairle na nÓg.
• · Plan, co-ordinate and support Comhairle members in the representation and participation at Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 6.19 Policy on Personal Debriefings 21
• [2025 dlr Comhairle na nOg Request for Tender.docx] It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• • Continue to facilitate the interaction of dlr Comhairle na nÓg with policy makers and service developers locally and nationally to ensure that the views of young people are included in shaping policies and services.
• The tenderer is required to provide an outline of the methodology and approach that will be used to deliver the programme under each of the headings

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Professional Ind; Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Professional Ind
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * Professional Indemnity - €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Contact for Queries Messaging facility on www.etenders.gov.ie
• Format for submission of tenders Via www.etenders.gov.ie only
• Please note that information relating to this Request for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• [2025 dlr Comhairle na nOg Request for Tender.docx] Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended at the relevant Appendix.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nce of working with young people on youth participation projects – indicating a minimum of two years’ experience · Knowledge and experience of IT and social media (Tic Tok, Instagram, Twitter etc) · Familiarity with legislation, policies, theories and practices relating to youth work ·
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• nce of working with young people on youth participation projects – indicating a minimum of two years’ experience
• Technical Equipment & Resource Required Minimum Requirement
• The number and duration of extensions will be 3 extensions of one year each
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 2025 dlr Comhairle na nOg Request for Tender.docx,

[2025 dlr Comhairle na nOg Request for Tender.docx, 5.4

[2025 dlr Comhairle na nOg Request for Tender.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: 6.14 Conflict of Interest

[2025 dlr Comhairle na nOg Request for Tender.docx, RFT , Appendix..