Wexford Cycle Schemes: Newtown Road Phase 2 and Phase 3 - Racecourse to Hospital Junction, and Hospital Junction to Bayview

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Wexford County Council ran this procurement for “Wexford Cycle Schemes: Newtown Road Phase 2 and Phase 3 - Racecourse to Hospital Junction, and Hospital Junction to Bayview” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• The Contractor shall operate an ISO 9001 certified quality management system or equivalent
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the
• [ITT-W2-v3.0-18-11-24-23-01-25.docx] the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online.
• Applicants must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• • the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and
• [ITT-W2-v3.0-18-11-24-23-01-25.docx] Queries may be raised in writing by email using the means of communication stated in the Particulars. Queries must be raised as soon as possible, and should be raised in any event no later than when stated in the Particulars. The Contracting Authority has no obligation to respond to queries although the Contracting Authority may at its discretion respond to queries raised after that date. If the Contracting Authority responds to a query, it will issue the response on the e-tenders website, unless the query has been clearly designated as confidential. If the query has been designated as confidential, and the Contracting Authority decides that the response should be published on the e-Tenders website, the Contracting Authority will so notify the person raising the query, who will have the option of withdrawing the query or having any response published on the eTenders platform. The Contracting Authority may under section 2.2 still issue any information it considers appropriate on the eTenders platform following withdrawal of the query.
• Where the Particulars state that the required means of tender submission is to the eTenders platform, Applicants are advised to ensure that they give sufficient time to allow for the successful upload of all tender documents and that they have a reliable, continual connection speed available for this purpose. Applicants should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the tender submission before the deadline stated in the Particulars (or a later date and time advised by the Contracting Authority to all Applicants). The timely and complete upload of documents is the responsibility of each Applicant. All files submitted electronically must be capable of being readily viewed in their entirety in the format stated in the Particulars. It is the responsibility of the Applicant to ensure that electronic documents submitted are not corrupt. Applicants are advised to consult etenders.gov.ie for information on uploading electronic submissions.
• Tenderers must not amend (lump sums or Reserved Sums) inserted in the Pricing Document by the Contracting Authority that are associated with named Specialist works set out in Part 1F (iii) of the Form of Tender and Schedule and Standing Conciliator services (if required) at Part 1N of the Form of Tender and Schedule.
• If the Pricing Document includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke section 8.2. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• If the Tenderer is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a contract is awarded to the Tenderer at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request.
• [ITT-W2-v3.0-18-11-24-23-01-25.docx] Where the Particulars state that a deposit[3] is required for tender documents as stated in the Particulars will be refundable to all tenderers that submit bona fide tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € 1,500,000[17] The excess as st; ated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate
• Certifications — not specified for this tender
• Past experience — • This will not be considered B4 Management and Financial Thresholds Turnover Requirement: The project has an estimated value of €3 million, yet the SAQ specifies a minimum turnover requirement of €5 million
• Personnel — Turnover Requirement Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category[15] € 3,000,000 CA SUPPLEMENTARY REQUIREMENTS: Cl
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• • This will not be considered B4 Management and Financial Thresholds Turnover Requirement: The project has an estimated value of €3 million, yet the SAQ specifies a minimum turnover requirement of €5 million
• Turnover Requirement Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category[15] € 3,000,000 CA SUPPLEMENTARY REQUIREMENTS: Cl
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € 1,500,000[17] The excess as st
• ated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000[19] Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 *No excess is permitted in respect

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Number and type of Electronic Copies of Tender: One master copy uploaded in pdf format
• [ITT-W2-v3.0-18-11-24-23-01-25.docx] The Contracting Authority has sent a contract notice for the Works to etenders and where appropriate a similar notice has been simultaneously sent to the Publications Office of the EU for publication in the Official Journal of the European Union.
• These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which tender is either the lowest price or the most economically advantageous. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• • Suitability Questionnaire(s) as follows:
• • the information referred to in Appendix 3 to these Instructions
• Further information may be issued as described in the information referred to in Appendix 3 to these Instructions.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 240 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Failure to demonstrate compliance with the minimum requirements specified in this section will result in the Applicant being eliminated from further participation in the competition
• 3. Latest date for queries 29-09-2025 (14 days before latest time for receipt of Tende
• pplemental information or responses to queries 3-10-2025 (8 days before latest time for receipt of Tende
• Principal offices for the Employer's Representative; for 4 weeks after completion of the
• e Tenderer’s current principal banker dated within the past 3 months
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• We will require an extension of time of 2 days to the Tender

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ITT-W2-v3.0-18-11-24-23-01-25.docx, Schedule, part 2D) , ITT-W2-v3.0-18-11-24-23-01-25.docx] Instruction to Tenderers.
• eTenders CFT / notice reference: contract notice for the Works to etenders and where appropriate a similar n.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W2 v3.0, ITT-W2-v3.0-18-11-24-23-01-25.docx] The Contracting Authority is making these docum, ITT-W2-v3.0-18-11-24-23-01-25.docx] Applicant’s irrevocable offer to be bound by it.