Request for Tender for Software Licences for CIB

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Citizens Information Board ran this procurement for “Request for Tender for Software Licences for CIB” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of c
• the proposed Services Contract may amount to some €1,800,000 (excl
• Cyber Rescue - Cyber Assurance Dashboard Service - 12 months 1 NaN 0 NaN 0 NaN 0 NaN
• Cyber Rescue - Cyber Assurance Dashboard Service - 12 months 1 NaN 0 NaN 0 NaN 0 NaN
• ADSelfService Plus Professional Edition - Subscription (1500 users) 1 NaN 0 NaN 0 NaN 0 Na
• [CIB RFT Software Licences 26 08 2025.pdf] ServicesRFT160125
• of the services as described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise: Software licensing, subscriptions and renewals of
• that may result from this Competition (the “Services Contract”) will be issued for a term of
• The Contracting Authority estimates that the expenditure on the Services to be covered by
• the proposed Services Contract may amount to some €1,800,000 (excl. VAT) over the Term
• the successful implementation of any Services Contract that may result from this Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of c; laims arising out of a single occurrence, per insurance year Public Liability €6.5 million limit for any one claim or series of c
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of c
• laims arising out of a single occurrence, per insurance year Public Liability €6.5 million limit for any one claim or series of c
• laims arising out of a single occurrence, per insurance year Product Liability €1,800,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Professional Indemnity €1,800,000 limit for any one claim or series of cl
• aims arising out of a single occurrence, per insurance year Cyber Insurance €2.5 million limit for any one claim or series of c

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000 in the last three (3) years preceding the declaration

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of c
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• e right to extend the Term for a period or periods of up to 12 months
• ontinues for 14 calendar days either Party may terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [4
• name, title, telephone number, postal address, facsimile number and e-mail address of the nominated
• its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their
• • ISO 9001:2015 Certification
• Cyber Rescue - Cyber Assurance Dashboard Service - 12 months 1 NaN 0 NaN 0 NaN 0 NaN
• Be certified to ISO 9001:2015

Deadline phrases

• must be received not later than 12 noon on 2 October 2025 (the “Tender
• on 22 September 2025 unless otherwise published by the Contracting Authority

Scale / volume phrases

• up to 12 months with a maximum of two (2) such extensio
• that all prices quoted in the Tender will remain valid for 6 months
• to CIB with at least 60 days’ notice when renewals with quotations a
• e right to extend the Term for a period or periods of up to 12 months
• said 14 day period the invoice shall be deemed acce
• ontinues for 14 calendar days either Party may terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• n for enterprise Enterprise Transaction Renewal for Other - 12 Months 5000 NaN 0 NaN 0 NaN 0
• Cyber Rescue - Cyber Assurance Dashboard Service - 12 months 1 NaN 0 NaN 0 NaN 0 NaN
• ADSelfService Plus Professional Edition - Subscription (1500 users) 1 NaN 0 NaN 0 NaN 0 Na
• course of the contract and communicate to CIB with at least 60 days’ notice when renewals with quotations a

TENDER DOCUMENTS [CIB RFT Software Licences 26 08 2025.pdf, CIB RFT Software Licences 26 08 2025.pdf, Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions, RFT Software Licences 26 08 2025.pdf] ServicesRFT160125, RFT ID: 6380839.