Grand Piano for Maynooth University

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Maynooth University ran this procurement for “Grand Piano for Maynooth University” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Open Competition for the supply of a Chamber Grand Piano
• Open Competition for the supply of a Chamber Grand Piano
• opose to supply will meet the following requirement: Chamber Grand Piano suitable for concert use: c200cm in length
• [442 RFT Piano.docx] Open Competition for the supply of a Chamber Grand Piano
• The University reserves the right, at any time, to increase or reduce the scope of services and the anticipated duration of the services at its sole discretion.
• Any contract arising from this public procurement competition will use the standard Office of Government Procurement supply Contract, a copy of which is included with this Request for Tenders. Terms and Conditions
• Any contract arising from this public procurement competition will use the standard Office of Government Procurement supply Contract
• Any contract arising from this public procurement competition will use the standard Office of Government Procurement supply Contract, a copy of which is included with this Request for Tenders.
• Funding Dependency The supplies/services offered in this tender shall be contingent on continued funding approvals from government planning agencies, other relevant authorities and University capital budget committees.
• The Contracting Authority will satisfy themselves that any tenderers being considered for award of a contract are appropriately tax compliant by checking their status via the online system for which tenderers are requested to provide their Tax Clearance Access Number and Tax Reference Number to
• The Contracting Authority will satisfy themselves that any tenderers being considered for award of a contract are appropriately tax compliant by checking their status via the online system for which tenderers are requested to provide their Tax Clearance Access Number and Tax Reference Number to facilitate verification.
• By supplying these numbers tenderers acknowledge and agree that the Contracting Authority has the permission to verify its tax cleared position at any time during the term of the contract. This requirement must continue to be maintained throughout the duration of the operation of this contract. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• MU was formally established as an autonomous university in 1997. Yet, it traces its origins to the foundation of the Royal College of St. Patrick in 1795, drawing inspiration from a heritage that includes over 200 years of education and scholarship. The University has grown from 982 students in 1980 to 16,110 in 2023/24. Maynooth University has over 1,300 staff, of which 560 are academic staff. Today, MU is a place of lively contrasts – a modern institution, dynamic, rapidly-growing, research-intensive and engaged, yet grounded in historic academic strengths and scholarly traditions. With over 16,000 students, including over 1,800 taught postgraduates and 530 research postgraduates from more than 90 countries, Maynooth offers a range of programmes at undergraduate, postgraduate and doctoral level in the humanities, science and engineering, and social sciences, including business, law, and education. The University also offers a range of international programmes and partnerships.
• Maynooth’s unique collegial culture fosters an interdisciplinary approach to research, which its world-class academics bring to bear in tackling some of the most fundamental challenges facing society today. The University’s research institutes and centres consolidate and deliver this impact as vibrant communities of learning, discovery and creation. Research at Maynooth is very much central to its teaching and the University prides itself on placing equal value on its research and teaching missions
• Maynooth University’s Music Department is home to a dynamic and research community. Composers, performers, musicologists and music technologists work together within a strong interdisciplinary culture. The academic staff includes four composers including two music technologists, and nine musicologists; a number of us also have professional performing backgrounds.
• Funding Dependency The supplies/services offered in this tender shall be contingent on continued funding approvals from government planning agencies, other relevant authorities and University capital budget committees.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Required Level Required Level Required Level Required Level Required Level Required Level Required Level Required Level Required Employers Liability Employers Liability Employers Liability Employers Liability Employers Liability €13m €13m €13m €13m €13m €13m €13m €13m €13m Public Liability Public Liabilit; y Liability Employers Liability Employers Liability Employers Liability Employers Liability €13m €13m €13m €13m €13m €13m €13m €13m €13m Public Liability Public Liability Public Liability Public Liability Public Liability €6.5m €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Turnover Requirement: Turnover Requirement: Turnover Requirement: Turnover Requirement: Turnover Requirement: €150,000 €150,000 €150,000 €150,000 €150,000 €150,000 €150,000 €150,000 €150,000 Financial Year Financial Year 2
• Required Level Required Level Required Level Required Level Required Level Required Level Required Level Required Level Required Employers Liability Employers Liability Employers Liability Employers Liability Employers Liability €13m €13m €13m €13m €13m €13m €13m €13m €13m Public Liability Public Liabilit
• y Liability Employers Liability Employers Liability Employers Liability Employers Liability €13m €13m €13m €13m €13m €13m €13m €13m €13m Public Liability Public Liability Public Liability Public Liability Public Liability €6.5m €6
• Turnover Requirement: €150,000 I confir
• Turnover Requirement: €150,000 Financial Year*

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Tenderers are required to complete and submit with their Tender Section A of the RFT
• Where tenderers are relying on the capacity of other entities (for example, Subcontractors) for the purposes of fulfilling any of the Selection Criteria in part 3.3 they much ensure that each entity completes and submits separate compliance documentation, and when requested by the Contracting Authority, submit proof, to the satisfaction of the Contracting Authority, that each such entity will place the necessary resources at the disposal of the Tenderer.
• Contact for Queries Questions and Answers facility on www.etenders.gov.ie
• Administrative Deadline for receipt of completed Questionnaires 29th September 2025 at 12:00
• Submission of completed Questionnaires Tender Postbox facility on www.etenders.gov.ie ONLY

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• ontinues for 15 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• MU was formally established as an autonomous university in 1997. Yet, it traces its origins to the foundation of the Royal College of St. Patrick in 1795, drawing inspiration from a heritage that includes over 200 years of education and scholarship. The University has grown from 982 students in 1980 to 16,110 in 2023/24. Maynooth University has over 1,300 staff, of which 560 are academic staff. Today, MU is a place of lively contrasts – a modern institution, dynamic, rapidly-growing, research-intensive and engaged, yet grounded in historic academic strengths and scholarly traditions. With over 16,000 students, including over 1,800 taught postgraduates and 530 research postgraduates from more than 90 countries, Maynooth offers a range of programmes at undergraduate, postgraduate and doctoral level in the humanities, science and engineering, and social sciences, including business, law, and education. The University also offers a range of international programmes and partnerships.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 442 RFT Piano.docx, 442 Sample supply contract.docx, RFT Piano.docx] Open Competition for the supply of a Chamber Grand Piano.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT, RFT Piano.docx] challenges facing society today. The University’s research institut, RFT Piano.docx] not exceed €50,000 (excluding VAT)..