Multi Party framework for the provision of Small/Minor Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Foynes Port Company ran this procurement for “Multi Party framework for the provision of Small/Minor Works” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• ISO 45001:2018/ Safe-T-cert In house system
• ISO9001 or other standard In house system
• PART B : (QUESTIONNAIRE) QUALITY MANAGEMENT SYSTEMS 24
• [PQQ for multi party Framework (Small-Minor Works).docx] disclose information concerning the procurement process or the proposed contract(s) to anyone who makes a reasonable request. If the Applicant considers that any of the information provided in their PQQ is commercially sensitive (meaning it could reasonably cause prejudice to the Applicant if disclosed to a third party) then it should be clearly marked as "Not for disclosure to third parties” together with valid reasons in support of the information as being exempt from disclosure under the Act.
• The Contracting Entity will endeavour to consult with the Applicant and have regard to comments and any objections before it releases any information to a third party under the Act however the Contracting Entity and the relevant public body shall be entitled to determine in its absolute discretion whether any information is exempt from the Act, or is to be disclosed in response to a request of information. The Contracting Entity must make its decision on disclosure in accordance with the provisions of the Act and can only withhold information if it is covered by an exemption from disclosure under the Act. The Contracting Entity will not be held liable for any loss or prejudice caused by the disclosure of information that; has not been clearly marked as "Not for disclosure to third parties" with supporting reasons (referring to the relevant category of exemption under the Act); or does not fall into a category of information that is exempt from disclosure under the Act (for example, a trade secret or would be likely to prejudice the commercial interests of any person); and in cases where there is no absolute statutory duty to withhold information, then notwithstanding the previous clauses, in circumstances where it is in the public interest to disclose any such information.
• The business purpose of SFPC is to facilitate the flow of ships, goods, passengers and attendant tracking information throughout the Shannon Estuary. With this purpose in mind, SFPC provides the infrastructure, facilities, services and accommodation necessary to cater for the efficient transfer of goods and passengers between land and sea transport. Revenue in connection with the provision of these facilities is generated from vessel and goods dues, stevedoring, rent and the ancillary services provided. For further information, please visit: www.sfpc.ie
• Potable & firewater services repair (landside and shore side)
• Minor maintenance on warehousing/building/equipment.
• [PQQ for multi party Framework (Small-Minor Works).docx] /services repair
• The members performance will be continually monitored over the term of the Framework with the aim of achieving continuous cost improvement, quality of service, and adherence to agreed response times. The successful Framework members will be required to take a proactive role in monitoring performance and to make appropriate recommendations where necessary.
• A person who has reviewed the Contract Notice published by the Contracting Entity for this competition and wishes to be considered for entry in the Framework and has submitted a completed Questionnaire and returned all supporting documentation requested. In order to qualify for the next stage of the competition, all applicants must satisfy the “Selection Criteria” set out in section 4 of this PQQ.
• Therefore, in additional to responding to the Part C, Applicants should submit signed Health and Safety Declaration of Competence of the PSCS/Contractor (Appendix 3) and submit it as part of their PQQ response. Only the Provisional shortlisted applicants will be required to complete the HSA BPC 2 Form, Competency Assessment for PSCS / Contractor, (Appendix 4) complete with supporting documentation to verify their Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The type of work that may arise is as follows: - (note this is a non-exhaustive list and its primary objective is to give the Tenderer an idea of the types of works that may arise)
• Conflicts of Interest: The Applicant must be able to comply with the Contracting Entity’s policy on conflicts of interest (as set out in this P
• Conflicts of Interest: The Applicant must be able to comply with the Contracting Entity’s policy on conflicts of interest (as set out in this PQQ), as a pre-condition for qualification;
• Shortlisting of Applicants who meet the pre-conditions for qualification and minimum qualification criteria, will be carried out in a non-discriminatory manner and on the basis of equality of treatment of such Applicants, based on the objective rules and criteria set out in this PQQ.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 5 million Employers liability: €13 million Contractors All Risk: Full reins
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 5 million Employers liability: €13 million Contractors All Risk: Full reins

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• APPENDIX 1 - PRE-QUALIFICATION QUESTIONNAIRE 20
• PART A : (QUESTIONNAIRE) INFORMATION/DECLARATION RE MINIMUM QUALIFICATION CRITERIA 22
• PART B : (QUESTIONNAIRE) QUALITY MANAGEMENT SYSTEMS 24
• PART C : (QUESTIONNAIRE) HEALTH AND SAFETY 27
• PART D : (QUESTIONNAIRE) RELEVANT EXPERIENCE 29

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• SFPC operates in the transport sector and is a utility and its procurement procedures are governed by the Utilities Directive (2014/25/EU) of the European Parliament and Council dated 26 February 2014 (the “Utilities Directive”), and the implementing Irish national legislation and the European Union (Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. No 286 of 2016, as amended)(the “Utilities Regulations”) for above EU threshold and in line with OGP guidelines for below EU thresholds.
• The Pre-Qualification stage of this procurement process may be cancelled at any time by notice in writing issued by the Contracting Entity to the Applicants without any liability attaching to the Contracting Entity in respect thereof and no compensation or payment of any kind shall be payable to any Applicant or any other person in the event of cancellation or termination of this procurement process. The Contracting Entity is not liable for Applicants’ costs or expenses arising in connection with this short-listing stage or any other stage of this procurement process, irrespective of the outcome of this competition, or if the competition is cancelled or postponed.
• [PQQ for multi party Framework (Small-Minor Works).docx] other information given to Applicants, is accurate or complete, and they do not accept liability for any error, misstatement, or omission (negligent or otherwise) in this document, or in any other information given to Applicants. Neither the Contracting Entity nor any of its directors, managers, officers, employees, advisers, servants or agents owes any duty of care to any recipient of this PQQ either in relation to this PQQ or any other information that an Applicant may receive at any time.
• Any invitation to tender based on this PQQ does not imply any guarantee by the Contracting Entity as to the Applicant’s financial standing or technical competence. The right to seek more detailed information in respect of these matters as part of the formal tender evaluation process is reserved.
• The Contracting Entity will endeavour to consult with the Applicant and have regard to comments and any objections before it releases any information to a third party under the Act however the Contracting Entity and the relevant public body shall be entitled to determine in its absolute discretion whether any information is exempt from the Act, or is to be disclosed in response to a request of information. The Contracting Entity must make its decision on disclosure in accordance with the provisions of the Act and can only withhold information if it is covered by an exemption from disclosure under the Act. The Contracting Entity will not be held liable for any loss or prejudice caused by the disclosure of information that; has not been clearly marked as "Not for disclosure to third parties" with supporting reasons (referring to the relevant category of exemption under the Act); or does not fall into a category of information that is exempt from disclosure under the Act (for example, a trade secret or would be likely to prejudice the commercial interests of any person); and in cases where there is no absolute statutory duty to withhold information, then notwithstanding the previous clauses, in circumstances where it is in the public interest to disclose any such information.
• The company was formed in 2000, resulting from the merger of the former Shannon Estuary Ports and Foynes Port companies; these in turn were originally formed in 1996 following the Harbour’s Act of that year, which provided for the establishment of statutory port companies, free to operate independently with a strong commercial remit, while ownership was retained by the State.
• The business purpose of SFPC is to facilitate the flow of ships, goods, passengers and attendant tracking information throughout the Shannon Estuary. With this purpose in mind, SFPC provides the infrastructure, facilities, services and accommodation necessary to cater for the efficient transfer of goods and passengers between land and sea transport. Revenue in connection with the provision of these facilities is generated from vessel and goods dues, stevedoring, rent and the ancillary services provided. For further information, please visit: www.sfpc.ie

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: PQQ for multi party Framework (Small-Minor Works).docx, PQQ will not be considered further, PQQ for multi party Framework (Small-Minor Works).docx] Prequalification for the.
• eTenders CFT / notice reference: Contract Notice published by the Contracting Entity for this competition an.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: PQQ SUBMISSIONS AND RETURN/DEADLINE OF PQQ 13, PQQ for multi party Framework (Small-Minor Works).docx] FORMAT OF PQQ SUBMISSIONS A, PQQ 13.