Provision of Services for the collection and processing of textiles for reuse and recycling for Roscommon County Council

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Roscommon County Council_424 ran this procurement for “Provision of Services for the collection and processing of textiles for reuse and recycling for Roscommon County Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Services for the collection and processing of textiles for reuse and recycling for Roscommon County Council
• Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver services as specified by the Cont
• Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• t details; * Contract description, scope and duration; * Number and location of textile banks/receptacles serviced; * Average monthly tonnages ma
• Provision of Services for the collection and processing of textiles for reuse and recycling for Roscommon County Council
• [Request for Tender - RFT Document.docx] Roscommon County Council seeks a service provider for the collection and processing of textiles for reuse and recycling including the supply, installation, management and maintenance of textile receptacles at the locations identified under “Locations” on page 8 attached.
• The development of new sites is the responsibility of Roscommon County Council. In that eventuality, the successful contractor will assess the proposed site to ensure the site can be serviced safely and efficiently. Once a location has been assessed and agreed with the successful contractor, they shall deliver the receptacles to the site when requested to do so by Roscommon County Council.
• In the event that these sites overflow, the successful Contractor shall be responsible for the removal of the excess textiles. The Contractor will also be responsible for sweeping up and removal of any surplus textiles from under and around the banks during each service visit.
• It is important to note that all costs pertaining to the provision of the service, including collection, inspection, maintenance, repair, refurbishment and provision of banks and cleaning (including graffiti and textiles removal) will be absorbed by the successful Tenderer.
• Receptacles must be serviced frequently in order to prevent overflowing. In this regard, the successful contractor will be required to submit an inspection and service plan incorporating a collection schedule designed and operated in such a manner as to prevent receptacles overflowing and causing a nuisance. The collection schedule shall contain details of how collection services will be managed during seasonal fluctuations. The inspection & service plan should include the following details:
• • Details of proposed maintenance schedule for the upkeep of receptacles and site.  Details of how collection services will be managed during seasonal fluctuations  Proposal and
• • Details of proposed maintenance schedule for the upkeep of receptacles and site.  Details of how collection services will be managed during seasonal fluctuations  Proposal and response time to address problem sites/incidents. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 6.19 Policy on Personal Debriefings 25
• [Request for Tender - RFT Document.docx] It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• [Request for Tender - RFT Document.docx] 3.1.1 Background.
• 1 – 24% Poor Response demonstrates very limited understanding of the requirements and has fundamental flaws and lacks credibility with a significant risk of non-delivery. This is unacceptable and classified as inadmissible.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due; Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * Product Liability - €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * Product Liability - €6
• n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Liability €6,500,000 € AND

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Contact for Queries Messaging facility on www.etenders.gov.ie
• Format for submission of tenders Via www.etenders.gov.ie only
• Please note that information relating to this Request for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• [Request for Tender - RFT Document.docx] Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended at the relevant Appendix.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• Receptacles must be serviced frequently in order to prevent overflowing. In this regard, the successful contractor will be required to submit an inspection and service plan incorporating a collection schedule designed and operated in such a manner as to prevent receptacles overflowing and causing a nuisance. The collection schedule shall contain details of how collection services will be managed during seasonal fluctuations. The inspection & service plan should include the following details:

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Technical Equipment & Resource Required Minimum Requirement
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• The number and duration of extensions will be two potential extensions lasting twelve months
• t details; * Contract description, scope and duration; * Number and location of textile banks/receptacles serviced; * Average monthly tonnages ma
• The successful contractor shall have 20 days from receipt of the invoice to make pay
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender - RFT Document.docx, 2.4

[Request for Tender - RFT Document.docx, 5.4 Verification Meetings

[Request for Tender - RFT Document.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Document.docx] ![A logo with text on it AI-generated content may be incorrect., RFT Document.docx] 2.1 High Level Scope 5, RFT Document.docx] #_Toc206749112).