Website re-design, Hosting and ongoing Maintenance

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Maternity Hospital_233 ran this procurement for “Website re-design, Hosting and ongoing Maintenance” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Website re-design, Hosting and ongoing Maintenance
• quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6
• €150,000, this will cover the initial design/build project, hosting and support for the f
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• ificate Tenderers must supply Tax Clearance Access Number and Tax Reference Number issued by the Irish Revenue Commissioner to facilitate o
• [RFT0925 - Website redesign, Hosting and ongoing Maintenance.docx]
• Website Redesign, hosting and ongoing Maintenance
• [RFT0925 - Website redesign, Hosting and ongoing Maintenance.docx] Part 1: Introduction
• [RFT0925 - Website redesign, Hosting and ongoing Maintenance.docx]
• 1.1 The National Maternity Hospital (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the Website Redesign, hosting and ongoing Maintenance as described in Appendix 1 and Appendix 9 to this RFT (the “Website Redesign, hosting and ongoing Maintenance”).
• 1.2 In summary, we are looking to create a single party framework for the provision of Website Redesign, hosting and ongoing Maintenance.
• 1.3 This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “service and/or goods Contract”) will be issued for a term of 36 months (“the Term”). The contracting authority reserves the right to extend the contract for an additional two (2) twelve (12) month periods. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• for these thresholds to be lowered? Unfortunately, due to company policy, we cannot extend insurance coverage beyond a €5 million limit
• 1.4 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any service and/or goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any service and/or goods Contract that may result from this Competition.
• Environmental Policy Confirmation of companies Environmental & Sustainability Policy shall be provided. Submitted Yes/No Appendix Number
• 1% - 29% A response where serious reservations exist. This may be because, for example, insufficient detail is provided, and the response has fundamental flaws, or is seriously inadequate or seriously lacks credibility with a high risk of non-delivery.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Yearly Turnover 2022 2023 2024 Lot 1 € 25,000 Submitted Yes/No Appendix Nu
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Previous Experience
• Appendix 4: Contract document
• Appendix 5: Declaration - Tenderers Statement

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6
• Optional 2-year extension Is the €150,000 estimated budget intended to cover the full 3-year base contract plus the optio
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• ervice and/or goods Contract”) will be issued for a term of 36 months (“the Term”)
• terms of employment for the relevant staff for a period of 6 months prior to the expiry of this contract
• ontinues for 14 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT0925 - Website redesign, Hosting and ongoing Maintenance.docx, Appendix Nu, RFT0925 - Website redesign, Hosting and ongoing Maintenance.docx] ![](data:image/pn.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT0925, RFT0925 - Website redesign, Hosting and ongoing Maintenance.docx] [Part 1](#_Part_1, Appendix 1](#_Appendix_1:_Requirements): Requirements and Specifications.