Invitation to tender for the Provision of Mentor Support Services for Origin Green to Bord Bia

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Bord Bia (Irish Food Board) ran this procurement for “Invitation to tender for the Provision of Mentor Support Services for Origin Green to Bord Bia” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Invitation to tender for the Provision of Mentor Support Services for Origin Green to Bord Bia
• under the proposed Services Contract may amount to some €1,100,000.00 excluding VAT
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three to five years which demonstrate that they have successfully delivered services of a comparable natur
• ber on the supplier team, ideally at senior management or director level with a minimum of 15 years’ experience supporting companies on implementing sustainability practices within the agri-food industry, who will be available to take a Bord Bia call with short notice, within 1-2 hours
• [Final ITT - Mentor Support Services for Origin Green.pdf] basis of a
• [Final ITT - Mentor Support Services for Origin Green.pdf] third parties.
• [Final ITT - Mentor Support Services for Origin Green.pdf] , a grouping if
• and qualified service providers to provide Verification Services for Origin
• foodservice operators to set and achieve measurable sustainability targets, reduce
• [Final ITT - Mentor Support Services for Origin Green.pdf] sustainability performance of the Irish food and drink industry.
• own supply base to assess how they can help them reach their goals. This
• The Contracting Authority envisaged that maximum expenditure on the services to be covered Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• of September annually, the company’s membership of the programme lapses, and they
• It is the policy of the Contracting Authority to promote participation by Small and Medium
• Overview and Objectives – Bord Bia requests tenders from suitably experienced
• national food and drink sustainability programme. Independently verified at every

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6; 5 million Professional Indemnity €1.3 million for each and every claim Declaration
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• 5 million Professional Indemnity €1.3 million for each and every claim Declaration
• Complete the Declaration of B : Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• orce and provide Bord Bia with evidence that it has arranged the following types and levels of insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 31 Professional Indemnity €1,300,000 for each and every claim Product Liability €6,500,000 11

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 5 million Professional Indemnity €1.3 million for each and every claim Declaration
• Complete the Declaration of B : Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• being submitted from February to September annually
• submitted to be completed in 5 working days, with an extra 5 days with
• [Final ITT - Mentor Support Services for Origin Green.pdf] basis of a
• changes, will be published on the Irish Government Procurement Opportunities Portal

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 15 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• of September annually, the company’s membership of the programme lapses, and they
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• 1.2 Small and Medium Enterprise participation
• It is the policy of the Contracting Authority to promote participation by Small and Medium
• SMEs are encouraged to explore the possibilities of forming relationships with other SMEs or
• Tenderers may include individuals, partnerships, limited companies, groupings or any
• throughout the world. These organisations are setting out long-term strategies with

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Final ITT - Mentor Support Services for Origin Green.pdf, ITT - Mentor Support Services for Origin Green.pdf] basis of a, ITT - Mentor Support Services for Origin Green.pdf] third parties..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT - Mentor Support Services for Origin Green.pdf] , a grouping if, ITT - Mentor Support Services for Origin Green.pdf] sustainability performance of t, Appendix A.