Request for Tender for a Multi Supplier Framework for the Supply of Upcycled Furniture for The Shannon Airport Group

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Group plc ran this procurement for “Request for Tender for a Multi Supplier Framework for the Supply of Upcycled Furniture for The Shannon Airport Group” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for a Multi Supplier Framework for the Supply of Upcycled Furniture for The Shannon Airport Group
• Framework Agreement, the Service Provider will be required to obtain and submit evidence of Airside Insurance cover of €127 million for the duration of the specific project to The Shannon Airport Group
• NOW IT IS HEREBY AGREED in consideration of the sum of €5 (the receipt of which is hereby acknowledged by the Service Provider) as follow
• 1, the Service Provider shall have and maintain the following minimum levels of insurance with a well-established and reputable insurance office or underwriter of repute carrying on business in Ireland:
• The Service Provider shall keep and maintain for a minimum of six (6) years after the expiry of the Framework Period, full and proper records and all documents relating to the performance of its obligations under this Framework Agreement and shall allow the Cli
• ferred to as “the eTC”) including a tax clearance access number and a tax reference number for the purposes of verifying that the Service Provide
• te and validated invoices quoting a valid purchase order number being issued by the Service Provider
• Nothing in this RFT will constitute the basis of a contract or part of a contract between The Shannon Airport Group and any Tenderer. The Shannon Airport Group shall not be obliged to enter a contract with any Tenderer. No legal relationship or other obligation (save for each Tenderer’s irrevocable obligation to keep its tender open for the prescribed period) shall arise between the Tenderer and The Shannon Airport Group unless and until a framework agreement in relation to the services the subject of this competition (the “Framework”) has been formally executed in writing by The Shannon Airport Group and the successful Tenderers in this competition or a letter of acceptance in writing has been issued by The Shannon Airport Group to the Tenderer and any conditions precedent to the effectiveness of such document have been fulfilled.
• The requirement for the Supply of Upcycled Furniture is being tendered by The Shannon Airport Group for its entire business. The Framework will be used to draw down services and goods in respect of The Shannon Airport Group’s requirements over the duration of the framework. The Shannon Airport Group reserves the right to purchase outside the Framework.
• Shannon Airport is the largest airport on the West Coast of Ireland. In 2024, 2.114 million passengers utilised the airport, with Irish passengers coming from every county across the island of Ireland. The Shannon Airport Group has a world class airport infrastructure and facilities and offers travellers a seamless travel experience; competitive route incentive schemes to airlines and uncongested operations both on the ground and in the air for carriers.
• The Shannon Airport Group contributes significantly to the entire Irish economy and supports thousands of jobs and plays a critical role in shaping the future development of the country vital to a more balanced national economy.
• The Shannon Airport Group is undertaking a competitive tendering process, seeking to enter into a multi-party framework agreement (“Framework Agreement”) with several service providers (“Service Providers”) to meet its requirements for the Supply of Upcycled Furniture to the Shannon Group over the duration of the Framework. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 3.1.1 While every effort has been made to provide comprehensive and accurate background information and requirements and specifications, Tenderers must form their own conclusions about the solution needed to meet the requirements set out in this RFT. Tenderers and recipients of this RFT may wish to consult their legal advisers in relation to this RFT or the subject matter thereof.
• 3.1.11 It will be the responsibility of the Tenderer/s to take account of any deficiencies with regard to the information provided and to stipulate any assumptions that impact on this policy when replying to this RFT.
• 3.10.3 The requirement of the Acquired Rights Directive as implemented into Irish law by Statutory Instrument S.I. No. 131 of 2003 European Communities (Protection of Employees on Transfer of Undertakings) Regulations 2003 (“SI 131/2003”), may apply to staff currently employed by the incumbent provider of the Service sought under this RFT.
• It is the responsibility of all Tenderers to ensure their Tender includes for all costs associated with compliance with the Acquired Rights Directive and SI 131/2003. The Shannon Airport Group will not, under any circumstances, accept any liability or responsibility whatsoever for any of the content/information provided by the incumbents or for the consequences of any reliance upon or actions taken, by the Tenderer or any third party, on the basis of any of the content/information provided by the incumbents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6; 5m Professional Indemnity €1m 3
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — insurance office or underwriter of repute carrying on business in Ireland:- Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6 Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6
• 5m Professional Indemnity €1m 3
• t they would have in place, before commencement of an appointment and continue to have in place during the period of engagement Employers, Public and Product Liability insurances, including indemnity to principal’s clauses and with indemnity limits of at least €13m for Employers Liability, €1m Professional Indemnity and €6.5m for the Public and Product Liability
• Pass/Fail Pass/Fail Professional Indemnity and €6.5m for the Public and Product Liability
• insurance office or underwriter of repute carrying on business in Ireland:- Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Framework Agreement, the Service Provider will be required to obtain and submit evidence of Airside Insurance cover of €127 million for the duration of the specific project to The Shannon Airport Group
• Closing Date for Queries via the eTenders portal 3pm on Thursday 4th September 2025
• Appendix 1: Requirements and Specification Page 23
• Appendix 2: Pricing Schedule Page 29
• Appendix 3: Draft Framework Agreement Page 33

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 4 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• t they would have in place, before commencement of an appointment and continue to have in place during the period of engagement Employers, Public and Product Liability insurances, including indemnity to principal’s clauses and with indemnity limits of at least €13m for Employers Liability, €1m Professional Indemnity and €6.5m for the Public and Product Liability
• blic and Product Liability insurances, including indemnity to principal’s clauses and with indemnity limits of at least €13m for Employers Liability, €1m Professional Indemnity and €6
• NOW IT IS HEREBY AGREED in consideration of the sum of €5 (the receipt of which is hereby acknowledged by the Service Provider) as follow
• Must comply with NEN-EN 1335 for ergonomics suitable for meeting rooms & offices focused on long-term use wi
• [RFT Multi Supplier Framework for Provision of Furniture to Shannon Group plc.docx]
• Nothing in this RFT will constitute the basis of a contract or part of a contract between The Shannon Airport Group and any Tenderer. The Shannon Airport Group shall not be obliged to enter a contract with any Tenderer. No legal relationship or other obligation (save for each Tenderer’s irrevocable obligation to keep its tender open for the prescribed period) shall arise between the Tenderer and The Shannon Airport Group unless and until a framework agreement in relation to the services the subject of this competition (the “Framework”) has been formally executed in writing by The Shannon Airport Group and the successful Tenderers in this competition or a letter of acceptance in writing has been issued by The Shannon Airport Group to the Tenderer and any conditions precedent to the effectiveness of such document have been fulfilled.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Multi Supplier Framework for Provision of Furniture to Shannon Group plc.docx, www

[RFT Multi Supplier Framework for Provision of Furniture to Shannon Group plc.docx, RFT Multi Supplier Framework for Provision of Furniture to Shannon Group plc.docx].

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1: Requirements and Specification Page 23, Appendix 2: Pricing Schedule Page 29, Appendix 3: Draft Framework Agreement Page 33.