RFT for the works associated with the upgrade of the Frag Berth located in the Ted Russel Docks

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Foynes Port Company ran this procurement for “RFT for the works associated with the upgrade of the Frag Berth located in the Ted Russel Docks” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• QUALITY MANAGEMENT SYSTEM Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Applicants should provide information on the measures in place to ensure the delivery of a quality service, for example by way of a 3rd party certified system
• ervice, for example by way of a 3rd party certified system (ISO9001:2015), or an equivalent in-house quality control system
• SFPC operates in the transport sector and it adopts the Office of Government procurement guidelines for the procurement of works, goods and services for below EU thresholds.
• [Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx] At the west side of Ted Russell Docks in Limerick City, a former yard ‘Frag Berth’ is being upgraded. Shannon Foynes Port Company (SFPC) is proposing to construct a perimeter reinforced concrete wall, a concrete base slab, site lighting and a storm water management system which include gullies, channel, connection pipework and manholes.
• • Install drainage management system
• • Install site services; ducting & street lighting
• Several different services exist on the site. All information available to the Client in relation to these services has been made available to the tenderers. It is the responsibility of the Contractor to verify the location of these services and to advise the Employer’s Representative if any discrepancies are identified. There is the possibility of unmapped services in the area. It is the responsibility of the Contractor to exercise good practice to identify these services by means of trial hole/CAT scanning/other.
• [Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx] The Contracting Entity seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SMEs”) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to this paragraph, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Contract that may result from this Competition and therefore increase their social and economic benefits.
• *Tenderers must outline the specific personnel who will be involved in coordinating the project and the specific roles which they will fill. At a minimum the Tenderer should submit CV’s for the personnel proposed to manage the contract, i.e. Site Manager and Site Engineer. The specific pesonnel must demonstrate their skills, experience and qualifications/training and support their response by providing examples of projects of a similar nature to the proposed contract completed in the last 5 years. Particular
• [Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx] for the personnel proposed to manage the contract, i.e. Site Manager and Site Engineer. The specific pesonnel must demonstrate their skills, experience and qualifications/training and support their response by providing examples of projects of a similar nature to the proposed contract completed in the last 5 years. Particular reference should be placed on the following:-* * Drainage and Concrete Pavement Works * Working in a live port environment * Working on/near water & Traffic Management This criterion will be evaluated based on the totality of the tenderer’s response.
• The Tenderer shall submit a methodology to demonstrate the execution plan and reflect the health and safety best practises incorporated into their work. Tenderers may produce a method statement/ risk assessment from previous projects to demonstrate this while including the mitigation measures in place to address any particular risks involved on projects similar in nature and complexity to the proposed contract. Consideration shall be given to the proposed sequence of works, consideration of traffic management plans and recognition and minimising of potential impact on port operations and/or traffic flows and working near water. While giving consideration to the proposed sequence of works the risks associated with the work environment should be regarded. *The Tenderer shall also expand on any sustainability measures incorporated into the project. Areas for consideration are methods of construction, use of more sustainable materials (subject to
• Qualitative criteria will be scored using the following baseline scoring system: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.3.1 Background 6
• 6.6 Policy on Personal Debriefings 20
• [Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx] Shannon Foynes Port Company is a commercial semi state company and Irelands deepest sheltered commercial harbour and largest bulk port company, has estuary jurisdiction over all marine activities on a 500km2 area on the Shannon Estuary, stretching from Kerry to Loop Head to Limerick City. SFPC is a Tier 1 designated port at a national level[1] and a designated core port on the EU TEN-T network. In line with the National Ports Policy, Shannon Foynes Port Company has developed a long term vision to develop our facilities in order to facilitate the demands of our customers. This vision is outlined in the “Shannon Foynes Port Company Vision 2041” document.
• The Contractor shall implement a waste management strategy onsite to minimise waste generation, maximise reuse and recycling where feasible and ensure the proper disposal of any remaining waste in accordance with the applicable regulations. The contractor shall implement measures to prevent pollution of air, water, and soil throughout the project. The contractor shall prioritize the use of materials with reduced environmental impact, such as those containing recycled content, those with low volatile organic compound (VOC) emissions, or those that are sustainably harvested where feasible that will not impair the quality of the project.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 1 Employers Liability Insurance for Works Contractor, PSCS and Designer Minimum level of Employers Liability Insurance required is €13m; 2 Public Liability Insurance Minimum level of Public Liability Insurance required is €6.5m 4
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Turnover shall satisfy a minimum average of €700,000 per annum over the three previous financ
• 1 Employers Liability Insurance for Works Contractor, PSCS and Designer Minimum level of Employers Liability Insurance required is €13m
• 2 Public Liability Insurance Minimum level of Public Liability Insurance required is €6.5m 4

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• As a minimum requirement, Applicants must demonstrate that they have successfully completed at least 3 projects of similar scale, nature, and complexity by submitting project reference sheets as per Appendix 6 at Tender St
• t notice in the etenders National forum on 13th August 2025 (RFT number :- 6298283) advertising the competition for the Contract
• st box on the etenders portal by noon on 4th September 2025 (the “Tender Deadline”)
• APPENDIX A – FORM OF TENDER 22
• [Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx] The Contracting Entity published a contract notice in the etenders National forum on 13th August 2025 (RFT number :- 6298283) advertising the competition for the Contract. This procurement process is being carried out in accordance with the open procedure provided for in the Public procurement guidelines.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 5 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• [Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx]
• 2.4 Extension of Tender Period 9
• 2.8 Language, Currency and Payments 9
• 2.12 Irish Legislation and Law 10
• This document issued herewith (“the Document” or “RFT”) is for information only and does not constitute, and shall not be interpreted as, an offer for sale, prospectus, or the basis of a contract. The information in this document is given for the guidance of Tenderers only and does not purport to be comprehensive. It may be altered without notice at any time. The information in this document is confidential and is made available to each recipient on this basis.
• The procurement process may be cancelled at any time by notice in writing issued by the Contracting Entity to the Tenderers without any liability attaching to the Contracting Entity in respect thereof and no compensation or payment of any kind shall be payable to any Tenderer or any other person in the event of cancellation or termination of this procurement process. The Contracting Entity is not liable for Tenderers’ costs arising in connection with the tender process outlined in this Request for Tender (“RFT”), irrespective of the outcome of the

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx, 2.8 Language, Currency

[Part 1 - 25011 RFT for Upgrade works at Frag berth Limerick Docks.docx, RFT for the works associated with the upgrade of the Frag Berth located in the Ted.

• eTenders CFT / notice reference: contract notice in the etenders National forum on 13th August 2025 (RFT num.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 6 at **Tender St, RFT number :- 6298283) advertising the competition for the Contract, RFT for Upgrade works at Frag berth Limerick Docks.docx] **![A logo with green and.