Single Party Framework Agreement for AP Optimisation and Digitisation

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Treatment Purchase Fund ran this procurement for “Single Party Framework Agreement for AP Optimisation and Digitisation” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• PERSONNEL AND SKILLS Maximum Points Available: 2,000 Minimum requirement to remain eligible in the competition: Candidates must demonstrate that they have suitably qualified and experienced resources capable of delivering the required service as advertised
• ACTICE and STANDARDS ADHERENCE MEASURES Weighting: 20% (Maximum 1,500 points) Minimum requirement to remain eligible in the competition: 750 points Objective: The purpose of this section is to assess the Candidate’s ability to deliver high-quality services through robust quality management,
• The system will offer hospital users (150 users minimum) a secure portal to upload invo
• Candidates must provide the information regarding personnel levels/ disciplines as set out in the tables below. Note: the purpose of this section is to assess the organisational and human resource capacity and identify whether the candidate firm has access to suitably qualified and experienced human resources. Candidates are reminded that they may rely on the resources of other entities on condition that they are clearly identified in Section A1 and the candidate can prove that they will have these resources at their disposal when required. Key expectations include but are not limited to: * Multidisciplinary expertise across digital transformation, AP automation and SaaS implementation * Proven resource capacity to support interoperability with bespoke and legacy systems * The ability to maintain continuity of service and knowledge retention across all stages of the project * Capacity to scale resources based on evolving project phases * A structured approach to internal skills development and training. Note: it is emphasised that, at this stage, candidates are not being asked to propose specific named personnel for the delivery of the contract or submission of CVs. These may be requested during the subsequent Dialogue or Tender stage. Candidates must: 1. Complete the personnel skills table below (section 1) identifying the number of full-time equivalent (FTE) resources currently available (internally or via declared third parties) in each of the specified role categories. These roles should reflect the capacity of the candidate organisation to deliver services under this framework, including the implementation of a cloud-based Account Payable (AP) solution, integration with existing systems (such as PAMS, a Microsoft Dynamic 365 based platform, Ex
• [11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx] ) in each of the specified role categories. These roles should reflect the capacity of the candidate organisation to deliver services under this framework, including the implementation of a cloud-based Account Payable (AP) solution, integration with existing systems (such as PAMS, a Microsoft Dynamic 365 based platform, Exchequer or other financial systems) and delivery of change management and support functions. 2. Provide an organisational chart (section 2) 3. Provide a narrative response demonstrating relevant resource capacity and adaptability, including skills development and continuity strategies (section 3) 4. Include any additional information you consider relevant to demonstrate your organisation’s approach to resource management, adaptability and knowledge retention (section 4).
• Candidates must refer to instances within the last five (5) years which demonstrate that they have successfully delivered services of a comparable nature and scale on three (3) occasions. The contracts listed should be chosen to demonstrate the firm’s skills, efficiency, experience and reliability in the relevant areas of expertise. These reference projects must be fully implemented and in support stage. In completing the table for each reference contract, Candidates must provide sufficient information to enable the Contracting Authority to assess whether the services have been successfully delivered, and their comparability to the requirements of this contract.
• Candidates must provide information on the measures, standards, policies and oversight in place to ensure the delivery of a quality service. Any Quality Management, Best Practice and Standards Adherence measures cited should be “pertinent” to the subject matter of this procurement process and “relevant” to the Candidate responding to this Qualification Questionnaire. Your answer should: * Demonstrate the degree to which your quality
• [11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx] of a quality service. Any Quality Management, Best Practice and Standards Adherence measures cited should be “pertinent” to the subject matter of this procurement process and “relevant” to the Candidate responding to this Qualification Questionnaire. Your answer should: * Demonstrate the degree to which your quality management systems and procedures are embedded in your organisation * Show how these systems support the delivery of services comparable in scope and complexity to this procurement * Include up-to-date, practical examples of how these systems operate in practice to ensure quality outcomes as part of the delivery of the services comparable to this procurement * Address both in-house and/or third-party certified systems. Note: This question should be answered whether based on in-house and/or 3rd party certified systems in place. Candidates with more pertinent, relevant, QA processes certified by an independent third party will generally score higher marks than those without. It should be clear as to which party is certified – in the case of Lead Candidate with “sub-contractors” please clearly distinguish and identify who operates the Quality system. “Relevant” in this sense means that the locations from which it is proposed to deliver some or all of the services are included on the certificate. “Pertinent” implies the services certified are substantive when considering the subject matter of the proposed procurement. Candidates must note that quality assurance measures must be demonstrated across all relevant aspects of service delivery, including but not limited to cybersecurity (if third party, e.g. ISO/IEC 27001 certification or equivalent), data protection and GDPR compliance, system functionality and performance, integration with existing platforms, the penetration testing elements (if third party, e.g. Council of Registered Ethical Security testing organization (CREST) certification or other organisation-wide equivalent), user experience and accessibility, training and knowledge transfer, and change control or release management processes.
• This criterion will assess the candidate's ESG practices. Candidates should provide details about any ESG measures relevant to their operations, including corporate strategies, policies, programmes, and achievements that pertain to social issues, environmental impact, and human rights and other relevant factors.
• Qualitative criteria will be scored using the following baseline scoring system:
• 90 – 100% Exceptional An exceptional response demonstrating extensive understanding offering full assurance to client – fully supported with no reservations.
• 80 – 89% Excellent An excellent response demonstrating excellent understanding offering assurance to client – fully supported. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Buyer: National Treatment Purchase Fund
• ACTICE and STANDARDS ADHERENCE MEASURES Weighting: 20% (Maximum 1,500 points) Minimum requirement to remain eligible in the competition: 750 points Objective: The purpose of this section is to assess the Candidate’s ability to deliver high-quality services through robust quality management,
• [11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx]
• Candidates must provide the information regarding personnel levels/ disciplines as set out in the tables below. Note: the purpose of this section is to assess the organisational and human resource capacity and identify whether the candidate firm has access to suitably qualified and experienced human resources. Candidates are reminded that they may rely on the resources of other entities on condition that they are clearly identified in Section A1 and the candidate can prove that they will have these resources at their disposal when required. Key expectations include but are not limited to: * Multidisciplinary expertise across digital transformation, AP automation and SaaS implementation * Proven resource capacity to support interoperability with bespoke and legacy systems * The ability to maintain continuity of service and knowledge retention across all stages of the project * Capacity to scale resources based on evolving project phases * A structured approach to internal skills development and training. Note: it is emphasised that, at this stage, candidates are not being asked to propose specific named personnel for the delivery of the contract or submission of CVs. These may be requested during the subsequent Dialogue or Tender stage. Candidates must: 1. Complete the personnel skills table below (section 1) identifying the number of full-time equivalent (FTE) resources currently available (internally or via declared third parties) in each of the specified role categories. These roles should reflect the capacity of the candidate organisation to deliver services under this framework, including the implementation of a cloud-based Account Payable (AP) solution, integration with existing systems (such as PAMS, a Microsoft Dynamic 365 based platform, Ex

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurances Insurance types and minimum required levels: • Employer’s Liability: €13 million • Public Liability: €6.5 million • Product Liability: €6; 5 million • Professional Indemnity: €6.5 million • Cyber Insurance: €2 million I conf
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurances Insurance types and minimum required levels: • Employer’s Liability: €13 million • Public Liability: €6.5 million • Product Liability: €6
• 5 million • Professional Indemnity: €6.5 million • Cyber Insurance: €2 million I conf
• Insurances Insurance types and minimum required levels: * Employer’s Liability: €13 million * Public Liability: €6.5 million * Product Liability: €6
• 5 million * Professional Indemnity: €6.5 million * Cyber Insurance: €2 million

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — not specified in extract.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• The system will offer hospital users (150 users minimum) a secure portal to upload invo
• [11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx]
• [11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx] QUALIFICATION QUESTIONNAIRE
• Closing date for receipt of completed questionnaires Thursday 11th September 2025 at 12 noon (Irish Time)
• • Note #1: This Appendix A Response Document must be used for applying. Candidate must not personalise or modify the current format.
• • Note #3: For the avoidance of doubt, it is emphasised that the information requested in this questionnaire is aimed solely at determining the suitability and choice of Candidates for entry to the dialogue stage. Only at the formal tendering stage will the selected participants be invited to tender in response to the specific requirements of the contract in the light of the published award criteria and the tender documents.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Closing date for receipt of completed questionnaires Thursday 11th September 2025 at 12 noon (Irish Time)
• • Note #2: Candidates are recommended to upload this completed response as a Zip file in order to protect the integrity of file names.
• • Note #3: For the avoidance of doubt, it is emphasised that the information requested in this questionnaire is aimed solely at determining the suitability and choice of Candidates for entry to the dialogue stage. Only at the formal tendering stage will the selected participants be invited to tender in response to the specific requirements of the contract in the light of the published award criteria and the tender documents.
• A2 Tax Compliance Candidates are required to complete a Self-Declaration Form (A5). Candidates should note that if invited to tender, they will be required to provide the evidence self-declared prior to receipt of Request for Tender.
• [11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx] a Self-Declaration Form (A5). Candidates should note that if invited to tender, they will be required to provide the evidence self-declared prior to receipt of Request for Tender.
• A8 Conflict of Interest Candidates must complete, sign and date this Declaration. Where a conflict of interest is identified the Contracting Authority will engage with the candidate to determine the correct course of action which may include mitigation strategies and/or the rejection of the candidate in the tender process.
• Candidates must provide the information regarding personnel levels/ disciplines as set out in the tables below. Note: the purpose of this section is to assess the organisational and human resource capacity and identify whether the candidate firm has access to suitably qualified and experienced human resources. Candidates are reminded that they may rely on the resources of other entities on condition that they are clearly identified in Section A1 and the candidate can prove that they will have these resources at their disposal when required. Key expectations include but are not limited to: * Multidisciplinary expertise across digital transformation, AP automation and SaaS implementation * Proven resource capacity to support interoperability with bespoke and legacy systems * The ability to maintain continuity of service and knowledge retention across all stages of the project * Capacity to scale resources based on evolving project phases * A structured approach to internal skills development and training. Note: it is emphasised that, at this stage, candidates are not being asked to propose specific named personnel for the delivery of the contract or submission of CVs. These may be requested during the subsequent Dialogue or Tender stage. Candidates must: 1. Complete the personnel skills table below (section 1) identifying the number of full-time equivalent (FTE) resources currently available (internally or via declared third parties) in each of the specified role categories. These roles should reflect the capacity of the candidate organisation to deliver services under this framework, including the implementation of a cloud-based Account Payable (AP) solution, integration with existing systems (such as PAMS, a Microsoft Dynamic 365 based platform, Ex

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 11.08.2025_Appendix A - NTPF - AP Optimisation and Digitisation - word version.docx, Appendix A Response Document must be used for applying. Candidate must not personalise o.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix/Schedule documents referenced in the source pack.