Provision of Marquee Hire Services to the TUS Midwest

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Technological University of the Shannon: Midlands Midwest (TUSMM) ran this procurement for “Provision of Marquee Hire Services to the TUS Midwest” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Marquee Hire Services to the TUS Midwest
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three (3) years which demonstrate that they have successfully delivered services of a comparable natur
• Supply of a 30 x 50 metre Marquee to hold up 1500people for 2 days of graduation
• Supply of a 30 x 50 metre Marquee to hold up 1500people for 2 days of graduation ceremonies planned to be
• [RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf] Technological University of the
• For the provision of Marquee Hire Services to
• Marquee Hire Services to the Technological
• operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT
• [Erect and Supply of a 30 x 50 metre Marquee to hold up 1500 people for 2 days of
• [RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf] (the “Goods”).
• the proposed Goods/Services Contract may amount to some 300,000 euro (excl.
• [RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf] excl. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Appendix 1 only has reached or exceeded €150,000 per annum averaged over the last
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• [RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf] Technological University of the

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million or equivalent Public Liability €6.5 million or equivalent Product Liability €6
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• hair accessible Ramps (Non-Slip) Tenderer to include the number and the type of
• ssible Ramps for each exit (Non-Slip) Please include the number and the type of ramps proposed
• etition (the “Goods Contract”) will be issued for a term of 12 months (“the Term”)
• up to 12 months with a maximum of 2 such extension or e

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf, Erect and Supply of a 30 x 50 metre Marquee to hold up 1500 people for 2 days of graduation ceremonies planned to be held on the 30th and 31

[RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf, Erect and Supply of a 30 x 50 metre Marquee to hold up 1500 people for 2 days of graduation ceremonies planned to be held on the 30th and 31st October 2025 at the TUS Midwest Campus, Moylish Park, Limerick. Please note the University will require the Marquee to be in situ for approximately 3 days prior to the ceremonies to allow for complete set-up prior to the ceremonies. The Contracting Authority is also hoping to extend this contract to cover up to 2 further Conferring ceremonies: 2026 and 2027.

1.3 Not used 1.4 This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “Goods Contract”) will be issued for a term of 12 months (“the Term”). 1.5

The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. 1.6 The Contracting Authority estimates that the expenditure on the Goods to be covered by the proposed Goods/Services Contract may amount to some 300,000 euro (excl. VAT) over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage. 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium

[RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1 only has reached or exceeded €150,000 per annum averaged over the last, RFT will proceed to be, RFT Provision of Marquee Hire Services to TUS Midwest 2025.pdf] Technological Unive.