Agency services for Temporary Ships Crew

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Commissioners of Irish Lights_337 ran this procurement for “Agency services for Temporary Ships Crew.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Agency services for Temporary Ships Crew.
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [Irish Lights - RFT for Agency Services for Ships Crew.docx]
• Request For Tenders for Agency Services for Ships Crew.
• Contract for: The provision of Services (the “Deliverables”)
• [Irish Lights - RFT for Agency Services for Ships Crew.docx] 4](#_Toc491786212)
• [Irish Lights - RFT for Agency Services for Ships Crew.docx] ](#_Toc1988357392)
• [Irish Lights - RFT for Agency Services for Ships Crew.docx] be made or given in relation to the accuracy or the completeness of any information contained in the RFT or otherwise provided by or on behalf of the Commissioners of Irish Lights (“Irish Lights”) (in writing or otherwise) to any interested party or its advisers.
• [Irish Lights - RFT for Agency Services for Ships Crew.docx] Irish Lights is appointed under statute to act as the General Lighthouse Authority for the whole of Ireland, its adjacent seas, and islands.
• Irish Lights Mission is “Safe Navigation at Sea” – to be a leading and innovative provider of reliable, efficient, and cost-effective navigation and maritime services for the safety of all.
• [Irish Lights - RFT for Agency Services for Ships Crew.docx] The objective of this Request for Tender is to establish a framework of Marine Recruitment Agencies for the provision of ships crew to support the work of Irish Lights. It is envisaged that the framework will be established with a maximum of 3 Agencies. Thereafter the services will be drawn down contracts in accordance with the rules contained herein.
• This RFT includes the attached schedules and all supporting and supplemental information. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [Irish Lights - RFT for Agency Services for Ships Crew.docx] The objective of this Request for Tender is to establish a framework of Marine Recruitment Agencies for the provision of ships crew to support the work of Irish Lights. It is envisaged that the framework will be established with a maximum of 3 Agencies. Thereafter the services will be drawn down contracts in accordance with the rules contained herein.
• Tenderers’ particular attention is drawn to the application of Article 101 of the Treaty on the Functioning of the European Union (TFEU) and to the application of the Competition Act 2002 which makes it a criminal offence for Tenderers to collude on prices or terms in a public tendering procedure. Should Irish Lights become aware of direct or indirect communications through trade associations or otherwise between Tenderers relating to the Contract conditions or which might facilitate price collusion, it shall be the policy of Irish Lights to disqualify such Tenderers and to notify the matter to the Competition Authority with the recommendation that action be taken against such Tenderers.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Indemnity Level Professional Indemnity Indemnity limit of €6.5/£5M million on an “each and every claim; Employer’s Liability Indemnity limit of €12.7/£10 million on an “each and every claim
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Indemnity Level Professional Indemnity Indemnity limit of €6.5/£5M million on an “each and every claim
• Employer’s Liability Indemnity limit of €12.7/£10 million on an “each and every claim
• ” basis, unlimited in the aggregate Public Liability Indemnity limit of €6.5/£5 million on an “each and every claim”
• Turnover Please mark ‘X’ in the relevant box to confirm that the turnover requirement can be met Tenderers must have achieved an annual turnover level of at least €1.4M or sterling equivalent in each of the l

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ied in Appendix C (the “Selection Criteria”) – only Tenderers meeting the minimum requirements prescribed under the Selection Criteria will proceed to Stage 3 (i
• itability for the provision of the Deliverables, the Tenderer meets each of the minimum requirements as outlined above and in Appendix C, Part 1 of this RFT
• eTenders RFT ID 5433059
• Query Deadline 08/09/2025 at noon (12.00pm) or as per eTenders
• Contact for Queries Questions and Answers facility on www.etenders.gov.ie
• Tender Deadline 12/09/2025 at noon (12.00pm) or as per eTenders

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Agency services for Temporary Ships Crew.
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The number and duration of extensions will be two (2) one (1) year extensions
• [Irish Lights - RFT for Agency Services for Ships Crew.docx]
• Request For Tenders for Agency Services for Ships Crew.
• Anticipated number in Framework Min (1) Max (3)
• [Irish Lights - RFT for Agency Services for Ships Crew.docx] 4](#_Toc491786212)
• 10. GENERAL TERMS 9

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Irish Lights - RFT for Agency Services for Ships Crew.docx, 6. TENDER EVALU

[Irish Lights - RFT for Agency Services for Ships Crew.docx, Appendix C (the “Selection Criteria”) – only Tenderers meeting the minimum require.

• eTenders CFT / notice reference: Contract Notice (excl. VAT) over the term of the Contract (as defined below.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix C, Part 1 of this RFT, RFT for Agency Services for Ships Crew.docx] , RFT ID 5433059 .