RFT for the Supply and delivery of Main Ropes for a Mobile Harbour Crane, Foynes Port

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Foynes Port Company ran this procurement for “RFT for the Supply and delivery of Main Ropes for a Mobile Harbour Crane, Foynes Port” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: RFT for the Supply and delivery of Main Ropes for a Mobile Harbour Crane, Foynes Port
• [RFT for Supply and Delivery of Crane Ropes.docx]
• Supply and delivery of Main Ropes for a Mobile Harbour Crane
• [RFT for Supply and Delivery of Crane Ropes.docx] ](#_Toc204845831)
• [RFT for Supply and Delivery of Crane Ropes.docx] 848)
• [RFT for Supply and Delivery of Crane Ropes.docx] Shannon Foynes Port Company (“SFPC”), is the Contracting Entity in respect of the competition the subject of this procurement process. SFPC is a designated activity company, limited by shares, registered in Ireland under the Companies Act 2014 with registration number 332414 and having its registered office at Mill House, Main Street, Foynes, Co. Limerick, Ireland.
• SFPC operates in the transport sector and is a utility and it adopts the office of public procurement guidelines for the procurement of Goods and Services for below EU thresholds.
• This Request for Tender (“RFT”) is for use by Tenderers who are interested in the competition for the Supply and delivery of Main Ropes to Foynes Harbour for Shannon Foynes Port Company.
• [RFT for Supply and Delivery of Crane Ropes.docx] be payable to any Tenderer or any other person in the event of cancellation or termination of this procurement process. The Contracting Entity is not liable for Tenderers’ costs arising in connection with the tender process outlined in this Request for Tender (“RFT”), irrespective of the outcome of the tender process, or if the tender process is cancelled or postponed.
• [RFT for Supply and Delivery of Crane Ropes.docx] doubt nothing in these Tender Documents shall constitute a contract with regard to this tender process). There will be no contract between the Contracting Entity and any Tenderer unless and until the Contract is finally and formally concluded at the end of the process. The Contracting Entity has no obligation to enter into any contract with any Tenderer.
• The Contracting Entity may need to assist public bodies which are subject to The Freedom of Information Act 2014 as amended and be required to disclose information concerning the procurement process or the proposed contract(s) to anyone who makes a reasonable request. If the Tenderer considers that any of the information provided in their submission to the RFT is commercially sensitive (meaning it could reasonably cause prejudice to the Tenderer if disclosed to a third party) then it should be clearly marked as "Not for disclosure to third parties” together with valid reasons in support of the information as being exempt from disclosure under the Act.
• The Contracting Entity will endeavour to consult with the Tenderer and have regard to comments and any objections before it releases any information to a third party under the Act however the Contracting Entity and the relevant public body shall be entitled to determine in its absolute discretion whether any information is exempt from the Act, or is to be disclosed in response to a request of information. The Contracting Entity must make its decision on disclosure in accordance with the provisions of the Act and can only withhold information if it is covered by an exemption from disclosure under the Act. The Contracting Entity will not be held liable for any loss or prejudice caused by the disclosure of information that; has not been clearly marked as "Not for disclosure to third parties" with supporting reasons (referring to the relevant category of exemption under the Act); or does Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• In line with the National Ports Policy, Shannon Foynes Port Company has developed a long term vision to develop our facilities in order to facilitate the demands of our customers. This vision is outlined in the “Shannon Foynes Port Company Vision 2041” document.
• A schedule of payments will be agreed with the successful tenderer. The Contracting Entity operates in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2012. The method of payment used by the Contracting Entity is normally Electronic Funds Transfer.
• The successful tenderer must provide objective evidence confirming that they achieved the requisite turnover to be considered for the contract
• The successful tenderer must provide objective evidence confirming that they achieved the requisite turnover to be considered for the contract for which we have applied. The minimum average turnover required per annum is €100,000 ex VAT.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 5 million Public and Excess Liability; * €13 million Employer’s Liability; * €2 million Product Liability iii
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The minimum average turnover required per annum is €100,000 ex VAT
• 5 million Public and Excess Liability; * €13 million Employer’s Liability; * €2 million Product Liability iii
• Minimum average turnover required per annum is €100,000 ex VAT

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• 3.2 Submitting a Tender 12
• 5.3 Pricing Evaluation 22
• Appendix A - Form of Tender 24
• Once tenders have been submitted, the Contracting Entity will assess those tenders in accordance with the selection and award criteria set out at Section 4 & 5 of this RFT in order to identify the most economically advantageous tender.
• [RFT for Supply and Delivery of Crane Ropes.docx] Tenders shall be prepared and submitted in accordance with the requirements set out in this RFT. It is up to individual Tenderers to ensure that they fully understand the tender requirements. Where a Tenderer does not fully understand these requirements, the query procedure set out in Section 2.5 should be utilised.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• [RFT for Supply and Delivery of Crane Ropes.docx]
• 2.6 Extension of Tender Period 10
• 3.3 Modifications to Tender Submissions prior to the Deadline for Receipt of Tenders 12
• This document issued herewith (“the Document” or “RFT”) is for information only and does not constitute, and shall not be interpreted as, an offer for sale, prospectus, or the basis of a contract. The information in this document is given for the guidance of Tenderers only and does not purport to be comprehensive. It may be altered without notice at any time. The information in this document is confidential and is made available to each recipient on this basis.
• The procurement process may be cancelled at any time by notice in writing issued by the Contracting Entity to the Tenderers without any liability attaching to the Contracting Entity in respect thereof and no compensation or payment of any kind shall be payable to any Tenderer or any other person in the event of cancellation or termination of this procurement process. The Contracting Entity is not liable for Tenderers’ costs arising in connection with the tender process outlined in this Request for Tender (“RFT”), irrespective of the outcome of the tender process,

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT for Supply and Delivery of Crane Ropes.docx, 2.5 Communications - Tender Enquiries

[RFT for Supply and Delivery of Crane Ropes.docx, 4.2 Selection Criteria

[RFT for Supply and Delivery of Crane Ropes.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: A picture containing text,

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