Facilities Management Services - Liffey Valley Shopping Centre Bus Plaza and Lay-bys

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Transport Authority_1149 ran this procurement for “Facilities Management Services - Liffey Valley Shopping Centre Bus Plaza and Lay-bys” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Facilities Management Services - Liffey Valley Shopping Centre Bus Plaza and Lay-bys
• l submit supporting evidence with its tender demonstrating compliance with this minimum requirement related to specific turnover
• Tenderers whose supporting information does not substantiate that this minimum requirement is met, will be eliminated from the competition
• 3. SPECIFICATIONS OF SERVICE REQUIREMENTS 7
• 3.3 Specifications of Service Requirements 7
• These Instructions to Tenderers (“Instructions”) have been prepared for the purpose of providing certain information to entities invited to submit Tenders in this competition for the services described therein to be provided to the National Transport Authority (the “Authority”). In no circumstances shall the Authority, its servants and/or agents incur any liability or responsibility arising out of or in respect of the issue of these Instructions. Any costs associated with the submission of a Tender are the sole responsibility of the Tenderer and will not be reimbursed.
• Nothing in these Instructions is, nor shall be relied upon as, a promise or representation as to the ultimate decision of the Authority in relation to the award of the contract for the Services (the “Contract”). The Authority reserves the right to take such steps in respect of the competition as are considered appropriate, including (but not limited to):
• Neither the Authority nor its respective advisers, servants and/or agents accept any responsibility for the legality, validity, effectiveness, adequacy or enforceability of any documentation executed, or which may be executed, in relation to the Services. No legal relationship or other obligation shall arise between the Tenderers and the Authority unless and until the Contract has been formally executed in writing by the Authority and the successful Tenderer or a letter of acceptance has been issued to the successful Tenderer and any conditions precedent to the effectiveness of such documents have been fulfilled. The Authority shall not be obliged to appoint any of the Tenderers to undertake the Services and the Authority reserves the right not to proceed with the award process and to withdraw from the process at any time. No contract to be entered into with the successful Tenderer will contain any representation or warranty in respect of these Instructions.
• In this Important Notice, references to these Instructions include all information contained in it, its accompanying documentation, and opinions made available during the tender period by or on behalf of the Authority, its advisers, contractors, servants and/or agents in connection with these Instructions or the Services including, without limitation, the information made available in response to any queries.
• Provision of Facilities Management Services Agreement (Appendix V)
• Specification Facilities Management Services, Liffey Valley Shopping Centre – Bus Plaza and Lay-bys V1
• Additional Information folder containing Site Boundary Plans and Maintenance Documentation Pack. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Nothing contained in these Instructions is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or contractual arrangements contained in any part of these Instructions cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.
• Manage the Rural Transport Programme and the successor structure of Transport Co-ordination Units;
• Planning and funding of sustainable transport projects in the regional cities of Cork, Galway, Limerick and Waterford;
• Administration of the Smarter Travel Workplaces programme;

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Company Information: Tenderers must meet a minimum turnover requirement of €1,000,000 (ex VAT) in at least one of the three pr
• Company Information Tenderers must meet a minimum turnover requirement of €1,000,000 (ex VAT) in at least one of the three pr

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• l submit supporting evidence with its tender demonstrating compliance with this minimum requirement related to specific turnover
• 6.10 Corrections to Pricing Submission and abnormal tenders 15
• APPENDIX III – ARTICLE 57 DECLARATION 24
• APPENDIX IV – DATA PROTECTION NOTICE 27
• These Instructions to Tenderers (“Instructions”) have been prepared for the purpose of providing certain information to entities invited to submit Tenders in this competition for the services described therein to be provided to the National Transport Authority (the “Authority”). In no circumstances shall the Authority, its servants and/or agents incur any liability or responsibility arising out of or in respect of the issue of these Instructions. Any costs associated with the submission of a Tender are the sole responsibility of the Tenderer and will not be reimbursed.
• European Single Procurement Document (ESPD)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• dline for receipt of Tenders is 12:00 noon 05 September 2025
• dline for receipt of Tenders is 12:00 noon 5th September 2025 12th September
• The expected term of the contract will be 36 months, the NTA may, at their sole discretion,
• 6 months from the closing date for receipt of te
• expiry of at least 21 days written notice to terminate this tender
• The Contract Term shall be 36 months with the option to extend for a further
• te stated in the Contract and automatically terminate after 36 months unless extended as above

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: LV FM Instruction for Tenderers V1.docx, Appendix I - Liffey Valley Facilities Management Price Book V1.xlsx, APPENDIX I – PRICING SUBMISSION 20.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: APPENDIX II – FORM OF TENDER 21, APPENDIX III – ARTICLE 57 DECLARATION 24, APPENDIX IV – DATA PROTECTION NOTICE 27.