RFT for the provision of PR services to St Patricks Festival

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Patrick's Festival ran this procurement for “RFT for the provision of PR services to St Patricks Festival” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: RFT for the provision of PR services to St Patricks Festival
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx]
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] And
• Relating to the provision of PR Services
• 1. By Request for Applications to Participate in a Dynamic Purchasing Systementitled ‘’ “Request to tender for the provision of PR Services (“the RFT”) advertised in the supplement to the Official Journal of the European Union, OJEU Notice Number [Insert eTenders ID] dated XX/07/2025 (“the RFT”) the Contracting Authority e tenders from economic operators (“Tenderers”) for the provision of the services described in part 3 of the RFT (the “Services”). References to the RFT shall include any clarifications issued by the Contracting Authority via the messaging facility on www.etenders.gov.ie between XX/07/2025 and XX/08/2025 (the “RFT Clarifications”). The RFT (including the RFT Clarifications) is hereby incorporated by reference into this Agreement.
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] clarifications issued by the Contractor in writing to the Contracting Authority between [Insert Date] and [Insert Date] (the “Submission Clarifications”). The Submission (including the Submission Clarifications) is hereby incorporated by reference into this Agreement.
• 5. The Contractor agrees to provide the Services described in Schedule B (“the Services”) to the Client in accordance with this Agreement (“Agreement”). Schedule B details the nature, quality, time of delivery, key personnel and functional specifications of the Services in accordance with the RFT and the Submission (“the Specification”).
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] Contractor] (“the Contractor”).
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] * 1. CONTRACTOR’S OBLIGTIONS
• 1. The Contractor undertakes to act with due care, skill and diligence in the provision of the Services and generally in the carrying out of its obligations under this Agreement and in the appointment, monitoring and retention of its agents and Sub-Contractors. The Contractor shall require its agents and Sub-Contractors to exercise due care, skill and diligence in the provision of the Services and generally in the carrying out of obligations allocated by the Contractor to its agents and Sub-Contractors under this Agreement.
• 3. provide the Services in accordance with the Specification, the RFT, the Client’s directions and the terms of this Agreement;
• 6. provide the Services in accordance with good industry practice and comply with all applicable laws including but not limited to all obligations in the field of environmental, social and labour law that apply at the place where the Services are provided, that have been established by EU law, national law, collective agreements and by international, environmental, social and labour law listed in Schedule 7 of the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”) . The Contractor shall be responsible for compliance with all statutory requirements of an employer and without prejudice to the generality of the foregoing shall be solely responsible in law for the employment, remuneration, taxes, immigration and work permits of all personnel retained for the purposes of complying with this Agreement. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx]
• 4. Pre-existing IPR means all IPR existing prior to the date of this Agreement and all IPR in any materials, acquired or developed by or for Contractor or Client independently of this Agreement, and any IPR in Contractor’s standard hardware and software products or modifications or updates to such products.
• 6. The Client grants to the Contractor a royalty-free non-exclusive licence to use the Client’s Pre-existing IPR for the Term to the extent necessary to enable the Contractor to fulfil its obligations under this Agreement. Save as expressly set out in this clause 6 all Pre-Existing
• 6. The Client grants to the Contractor a royalty-free non-exclusive licence to use the Client’s Pre-existing IPR for the Term to the extent necessary to enable the Contractor to fulfil its obligations under this Agreement. Save as expressly set out in this clause 6 all Pre-Existing IPR shall remain the sole property of the party who owned, acquired or developed such intellectual property.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx]
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] And
• 1. By Request for Applications to Participate in a Dynamic Purchasing Systementitled ‘’ “Request to tender for the provision of PR Services (“the RFT”) advertised in the supplement to the Official Journal of the European Union, OJEU Notice Number [Insert eTenders ID] dated XX/07/2025 (“the RFT”) the Contracting Authority e tenders from economic operators (“Tenderers”) for the provision of the services described in part 3 of the RFT (the “Services”). References to the RFT shall include any clarifications issued by the Contracting Authority via the messaging facility on www.etenders.gov.ie between XX/07/2025 and XX/08/2025 (the “RFT Clarifications”). The RFT (including the RFT Clarifications) is hereby incorporated by reference into this Agreement.
• 2. The Contractor submitted a response to the RFT dated [Insert Date of Contractors Tender Submission] (“The Submission”). References to the Submission shall include any clarifications issued by the Contractor in writing to the Contracting Authority between [Insert Date] and [Insert Date] (the “Submission Clarifications”). The Submission (including the Submission Clarifications) is hereby incorporated by reference into this Agreement.
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] clarifications issued by the Contractor in writing to the Contracting Authority between [Insert Date] and [Insert Date] (the “Submission Clarifications”). The Submission (including the Submission Clarifications) is hereby incorporated by reference into this Agreement.
• [Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] Contractor] (“the Contractor”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €1.00 (the receipt of which is hereby acknowledged by the Contractor
• NOW IT IS HEREBY AGREED in consideration of the sum of €1.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• to extend the Term for a period or periods of up to twelve 12 months with a maximum of two [2] such extensio
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• 1. By Request for Applications to Participate in a Dynamic Purchasing Systementitled ‘’ “Request to tender for the provision of PR Services (“the RFT”) advertised in the supplement to the Official Journal of the European Union, OJEU Notice Number [Insert eTenders ID] dated XX/07/2025 (“the RFT”) the Contracting Authority e tenders from economic operators (“Tenderers”) for the provision of the services described in part 3 of the RFT (the “Services”). References to the RFT shall include any clarifications issued by the Contracting Authority via the messaging facility on www.etenders.gov.ie between XX/07/2025 and XX/08/2025 (the “RFT Clarifications”). The RFT (including the RFT Clarifications) is hereby incorporated by reference into this Agreement.
• 6. Subject to the terms and conditions of this Agreement, the Client agrees to pay to the Contractor the charges as stipulated in Schedule C (“the Charges”) for any works undertaken through a direct drawdown award. The Charges are exclusive of VAT which shall be due at the rate applicable on the date of the VAT invoice.

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx, RFT for the provision of PR services to St Patricks Festival, Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] ![A colorful s.
• eTenders CFT / notice reference: OJEU Notice Number [Insert eTenders ID] dated XX/07/2025.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 5 and 6- Service Contract and Confidentiality Agreement.docx] And, RFT”) advertised in the supplement to the Official Journal of the European Union,, RFT”) the Contracting Authority e tenders from economic operators (“Tenderers”) for.