Provision of Medical Gas Maintenance

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mater Misericordiae University Hospital Ltd ran this procurement for “Provision of Medical Gas Maintenance” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Medical Gas Maintenance
• Sector: Building Services & Maintenance
• The service provider will be required to provide a minimum of two telephone lines for this service
• The service provider will be required to provide a minimum of two telephone lines
• included procuring or providing the Service for a period of 12 months after the officer or employee has left
• d the Service Provider will provide this information within 5 days
• [RFT Provision of Medical Gas Maintenance Final.docx]
• To award a contract for the Provision of Medical Gas Maintenance services in the Mater Misericordiae University Hospital (“MMUH”)
• Competition: Provision of Medical Gas Maintenance Services in the MMUH Two 2 LOTS LOT 1 Preventative Maintenance and Reactive Maintenance both during core hours and outside of core hours. LOT 2 Medical Gas Manifold Cylinder Management
• Time Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 30th July 2025 Site Visit to the MMUH (mandatory)
• [RFT Provision of Medical Gas Maintenance Final.docx] Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 30th July 2025 Site Visit to the MMUH (mandatory) 14th August 2025 @9am Deadline for receipt of Tender clarifications 22nd August 25 Deadline for receipt of Tenders 29th August 25 Note –The above timetable is projected and may change
• [RFT Provision of Medical Gas Maintenance Final.docx] Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• B Quality of the proposed service solution to include Key Account Management and implementation plan * Proposed implementation plan * Programme / Schedule of PPM * Key Account Management deliverables * Resource plan and company organisation chart * Personnel training records and qualifications 35% 350 210
• C Health and Safety Standards * Company Health and Safety Policy * Sample RAMS 10% 100 60
• E Environmental, Sustainability & CSR Requirements * Evidence of Environmental & Sustainability Policy * Statement of Corporate Social Responsibility (CSR) 5% 50 30
• [RFT Provision of Medical Gas Maintenance Final.docx] Environmental, Sustainability & CSR Requirements * Evidence of Environmental & Sustainability Policy * Statement of Corporate Social Responsibility (CSR) 5% 50 30

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Employer’s liability for sickness, injury and death of employees €13,000,000 €0 For the duration of the Contract; Motor Insurance required by law Third Party Property Damage - €1.3m
• Certifications — not specified for this tender
• Past experience — Evidence of turnover Rule: Tenderers must have achieved a minimum annual turnover level of €1,000,000 averaged over the course of the previous 3 financial years, or, where the date of establishment of the Tenderer is more recent, a minimum annual turnover level of €1,000,000, averaged for each financial year the ent
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Employer’s liability for sickness, injury and death of employees €13,000,000 €0 For the duration of the Contract
• Motor Insurance required by law Third Party Property Damage - €1.3m
• ill be required to have in place for the duration of the Contract the following insurances covering each and every claim, unlimited in the period: * Public Liability: €6.5million; * Employer’s Liability: €13million; *
• Product Liability: €6.5m; and * Third Party Motor Vehicle Insura
• Evidence of turnover Rule: Tenderers must have achieved a minimum annual turnover level of €1,000,000 averaged over the course of the previous 3 financial years, or, where the date of establishment of the Tenderer is more recent, a minimum annual turnover level of €1,000,000, averaged for each financial year the ent

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Publication: The value of the Contract will not exceed the financial threshold for application of Directive 2004/18/EC. Therefore, this competition has been advertised on the E-Tenders Public Procurement website (www.e-tenders.gov.ie).
• Tender Procedure: Open Procedure. This is a single stage procedure whereby any interested party may submit a tender in accordance with this RFT.
• Time Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 30th July 2025 Site Visit to the MMUH (mandatory)
• [RFT Provision of Medical Gas Maintenance Final.docx] Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 30th July 2025 Site Visit to the MMUH (mandatory) 14th August 2025 @9am Deadline for receipt of Tender clarifications 22nd August 25 Deadline for receipt of Tenders 29th August 25 Note –The above timetable is projected and may change
• Delivery Method: E-Tenders Mail Box
• Where a group of undertakings come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this Competition through a single nominated entity authorised to represent all members of the group. The Tenderer must provide details of all members of the group and their role in the Tender and clearly set out the contact details including name, title, telephone number, postal address, and e-mail address of the nominated entity authorised to represent the Tenderer and to whom all communications will be directed and accepted until this Competition is completed or terminated. Correspondence from any other person will NOT be accepted, acknowledged or responded to.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer fails to provide a satisfactory explanation then MMUH will reserve the right to apply a penalty of (€100) one hundred euros per incident
• with the Payment of Wages Act 1991 and are never more than 1 month in arrears or unpaid;
• Payment shall be made within 45 days of receipt of a correct and appropriate
• keep our Tender open for acceptance by you for a period of 12 months from the closing date for receipt of Te
• irements applicable in the Republic of Ireland are in force 7 days prior to the deadline for receipt of Te
• in the Republic of Ireland are in force 7 days prior to the deadline for receipt of Te
• [RFT Provision of Medical Gas Maintenance Final.docx] Table: Project Milestones Dates Issuing of Contract Notice via e-tenders platform 30th July 2025 Site Visit to the MMUH (mandatory) 14th August 2025 @9am Deadline for receipt of Tender clarifications 22nd August 25 Deadline for receipt of Tenders 29th August 25 Note –The above timetable is projected and may change

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3

Deadline phrases

• Tender Deadline: 12 midday on 29th August 2025

Scale / volume phrases

• The successful Tenderer will have 3 days to remedy the underperformance
• with the Payment of Wages Act 1991 and are never more than 1 month in arrears or unpaid;
• included procuring or providing the Service for a period of 12 months after the officer or employee has left
• d the Service Provider will provide this information within 5 days
• %20Hard%20Drive:Users:florence:Library:Favorites:Crests%20&%20scans:MATER%20CRESTS:New%20Mater:Mater%20Cres
• ● 219 day care beds
• A Tender validity period of 12 months is required, comm
• A Tender validity period of 12 months is required, commencing on the closing
• Payment shall be made within 45 days of receipt of a correct and appropriate
• keep our Tender open for acceptance by you for a period of 12 months from the closing date for receipt of Te
• irements applicable in the Republic of Ireland are in force 7 days prior to the deadline for receipt of Te
• in the Republic of Ireland are in force 7 days prior to the deadline for receipt of Te
• is defined as any time outside of the defined normal hours 365 days a year

TENDER DOCUMENTS [RFT Provision of Medical Gas Maintenance Final.docx, RFT Provision of Medical Gas Maintenance Final.docx, Appendix E

[RFT Provision of Medical Gas Maintenance Final.docx.

• eTenders CFT / notice reference: Contract Notice via e-tenders platform 30th July 2025 Site Visit to t.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Provision of Medical Gas Maintenance Final.docx] ![Flos%20Hard%20Drive:Users:, RFT) 30th July 2025, RFT. .