Tender for Fire Safety Advisor to the Oberstown Children Detention Campus

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Oberstown Children Detention Campus ran this procurement for “Tender for Fire Safety Advisor to the Oberstown Children Detention Campus” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver fire safety advisory services as
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three years which demonstrate that they have successfully delivered services of a comparable nature and sc
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] Oberstown Children Detention Campus
• Relating to the provision of Services pursuant to
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] Oberstown Children Detention Campus, of Lusk, Co. Dublin (“the Client”);
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx]
• A. By Request for Tender entitled “Provision of Fire Safety Advisor to the Oberstown Campus”advertised in the supplement to the Official Journal of the European Union, OJEU Notice Number __________of ____________dated insert date of RFT (“the RFT”) the Contracting Authority invited tenders from economic operators (“Tenderers”) for the provision of the services described in Appendix 1 to the RFT (the “Services”). References to the RFT shall include any clarifications issued by the Contracting Authority via the messaging facility on www.etenders.gov.ie between [insert date] and [insert date] (the “RFT Clarifications”). The RFT (including the RFT Clarifications) is hereby incorporated by reference into this Agreement.
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx]
• 2. The Contractor agrees to provide the Services described in Schedule B (“the Services”) to the Client in accordance with this Agreement (“Agreement”). Schedule B details the nature, quality, time of delivery, key personnel and functional specifications of the Services in accordance with the RFT and the Submission (“the Specification”).
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] or periods of up to 12 months with a maximum of 2 such extensions permitted subject to its obligations at law
• A. The Contractor undertakes to act with due care, skill and diligence in the provision of the Services and generally in the carrying out of its obligations under this Agreement and in the appointment, monitoring and retention of its agents and Subcontractors. The Contractor shall require its agents and Subcontractors to exercise due care, skill and diligence in the provision of the Services and generally in the carrying out of obligations allocated by the Contractor to its agents and Subcontractors under this Agreement.
• 1. provide the Services in accordance with the Specification, the RFT, the Client’s directions and the terms of this Agreement; Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• B. Pre-existing IPR means all IPR existing prior to the date of this Agreement and all IPR in any materials, acquired or developed by or for Contractor or Client independently of this Agreement, and any IPR in Contractor’s standard hardware and software products or modifications or updates to such products.
• D. The Client grants to the Contractor a royalty-free non-exclusive licence to use the Client’s Pre-existing IPR for the Term to the
• D. The Client grants to the Contractor a royalty-free non-exclusive licence to use the Client’s Pre-existing IPR for the Term to the extent necessary to enable the Contractor to fulfil its obligations under this Agreement. Save as expressly set out in this clause 6 all Pre-Existing IPR shall remain the sole property of the party who owned, acquired or developed such intellectual property.
• (iv) if the Contractor cannot obtain the remedies in (i), (ii) or (iii) above, it may direct the return of the deliverable and refund to the Client Charges paid for such deliverable less a reasonable amount for the Client’s use of the deliverable up to the time of return, provided such reasonable amount is due to the owner of the said deliverable, TOGETHER with all losses (whether direct, indirect or consequential) thereby accruing to the Client as a result of the breach.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] Oberstown Children Detention Campus
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] Oberstown Children Detention Campus, of Lusk, Co. Dublin (“the Client”);
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx]
• A. By Request for Tender entitled “Provision of Fire Safety Advisor to the Oberstown Campus”advertised in the supplement to the Official Journal of the European Union, OJEU Notice Number __________of ____________dated insert date of RFT (“the RFT”) the Contracting Authority invited tenders from economic operators (“Tenderers”) for the provision of the services described in Appendix 1 to the RFT (the “Services”). References to the RFT shall include any clarifications issued by the Contracting Authority via the messaging facility on www.etenders.gov.ie between [insert date] and [insert date] (the “RFT Clarifications”). The RFT (including the RFT Clarifications) is hereby incorporated by reference into this Agreement.
• B. The Contractor submitted a response to the RFT dated [insert date of Tender] (“the Submission”). References to the Submission shall include any clarifications issued by the Contractor in writing to the Contracting Authority between [insert date] and [insert date] (the “Submission Clarifications”). The Submission (including the Submission Clarifications) is hereby incorporated by reference into this Agreement.
• [Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extensions per
• or periods of up to 12 months with a maximum of 2 such extensions per
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• [Tender Documents_Fire Safety Advisor(With Revised RFT).zip] [ZIP containing 3 files]

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx, RFT).zip] [ZIP containing 3 files], Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] Oberstown Children De.
• eTenders CFT / notice reference: OJEU Notice Number __________of ___________.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1 - Fire Safety Advisor -Services Contract_23.07.25.docx] , RFT (“the RFT”) the Contracting Authority invited tenders from economic operators (, Appendix 1 to the RFT (the “Services”). References to the RFT shall include any clarific.