Cft Call for Tenders for the Supply, Delivery and Installation of equipment for Art, Music, PE and Dress Design at Castlerea Community School, Castlerea, Co Roscommon

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Castlerea Community School ran this procurement for “Cft Call for Tenders for the Supply, Delivery and Inatallation of equipment for Art, Music,PE and Dress Design at Castlerea Community School,Castlerea, Co Roscommon” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Cft Call for Tenders for the Supply, Delivery and Inatallation of equipment for Art, Music,PE and Dress Design at Castlerea Community School,Castlerea, Co Roscommon
• in nature, scale and value to the services being sought in this competition - a minimum of two examples must be provided
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Call for Tenders date 24th July 2025 for the supply, delivery and installation of equipment for Art,Music,PE and Dress Design
• 1.1 The Board of Management of Castlerea Community School (the “Contracting Authority”) invites tenders (“Tenders”) to this Call for Tenders (“CFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this CFT (the “Goods”). The Goods are required to be supplied and installed on or before November Midterm 2025].
• 1.3 Delete and replace with “Not Used” if not applicable: This public procurement competition will be divided into 4 Lots Lots (each a “Lot”) as described below. Each Lot will result in a separate contract. Tenderers must be able to supply each item on the specification list as per the Lot tendered for as provided in the specification and descriptions documents accompanying this CFT document and must provide the relevant price in the Excel pricing worksheet also. An incomplete Lot will not be considered. Note: some lists contain more than one section, in such cases the Lot comprises of all sections mentioned. Tenderers must be aware that there will only be a tight opportunity from purchase order placement and for delivery and installation. If the successful Tenderer cannot meet the delivery requirements they state, the Contracting Authority has the prerogative to procure from the second highest ranked Tenderer. [Amend description of Lots and any rules/instructions as needed, e.g – Lot 1 – Art Lot 2 Music Lot 3 PE Lot 4 Dress Design Note 1: We may not require all items from the DE list nor what is listed in our
• [CFT Art,Music,PE and Dress Design Castlerea.docx] Amend description of Lots and any rules/instructions as needed, e.g – Lot 1 – Art Lot 2 Music Lot 3 PE Lot 4 Dress Design Note 1: We may not require all items from the DE list nor what is listed in our Excel file. Note 2: Companies supplying specialist pieces of equipment to practical rooms etc. must supply, install, commission, and sign off for safe use. Pricing Documents: The relevant pricing document must be completed as part of the Tenderer’s submission.
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SMEs”) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Goods Contract that may result from this Competition.
• 2.1.5 The Contracting Authority would refer Tenderers in particular to the provisions of Regulation (EU) 2022/1031 on the access of third country economic operators, goods and services to the Union’s public procurement and concession markets and procedures supporting negotiations on access of Union economic operators, goods and services to the public procurement and concession markets of third countries (International Procurement Instrument – IPI), and to their obligation to comply ther
• [CFT Art,Music,PE and Dress Design Castlerea.docx] the access of third country economic operators, goods and services to the Union’s public procurement and concession markets and procedures supporting negotiations on access of Union economic operators, goods and services to the public procurement and concession markets of third countries (International Procurement Instrument – IPI), and to their obligation to comply therewith.
• 2.6.1 Tenders must be submitted via the ‘electronic tenderbox’ available on www.etenders.gov.ie. Only Tenders submitted to the electronic tenderbox will be accepted. Tenders submitted by any other means (including but not limited to: by email, fax, post, hand delivery, etc.) will NOT be accepted. Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation in their Tender before the Tender Deadline (as defined in paragraph 2.6.2). Tenderers should take into account the fact that upload speeds vary. Tenderers must note that in the electronic tenderbox, there is a current file size limit of 250MB for each single file uploaded, with a maximum total limit of 2GB for all documentation (combined) in the Tender submitted. In order to submit a Tender to the electronic tenderbox, Tenderers must ensure that they follow the necessary steps on the eTenders platform to ensure that their tender has been submitted properly, which includes ensuring that the “Submit” button has been clicked. in the event that Tenderers need to modify or change any aspect of their Tender before the Tender Deadline, the Tender in its entirety will need to be re-submitted. Tenderers should be aware that the “Submit” button will be disabled automatically at the Tender Deadline.
• 2.8.2 Without prejudice to the generality of paragraph 2.8.1, all costs and expenses relating to the supply of samples for purposes of tendering and their return after evaluation or participation in field trials (if any) will be borne exclusively by the Tenderer. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SMEs”) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Goods Contract that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; : Tenderers must: Confirm that your company has the following insurances in place: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing; le occurrence Public Liability €6.5 million for any one claim or series of claims a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• : Tenderers must: Confirm that your company has the following insurances in place: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• le occurrence Public Liability €6.5 million for any one claim or series of claims a
• rising out of a single occurrence Product Liability €6.5 million for any one claim or series of claims a
• ll be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Please confirm that the required certifications and warranties meet the minimum requirements and that all information is provided in the Pricing Schedule Yes No Please confirm that imagery of proposed items were included in the tender s
• Warranties: Please note that the School requires a minimum of those stated in the specifications/pricing schedules
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement
• 1.1 The Board of Management of Castlerea Community School (the “Contracting Authority”) invites tenders (“Tenders”) to this Call for Tenders (“CFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this CFT (the “Goods”). The Goods are required to be supplied and installed on or before November Midterm 2025].

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Cft Call for Tenders for the Supply, Delivery and Inatallation of equipment for Art, Music,PE and Dress Design at Castlerea Community School,Castlerea, Co Roscommon
• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ll be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• In line with current legislation, where a company has an annual turnover of less than €12 Million then audited accounts are not necessary
• In line with current legislation where a company has an annual turnover of less than €12 million then audited accounts are not necessary
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• for 30 (thirty) calendar days either Party may terminate at 14 days notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT Art,Music,PE and Dress Design Castlerea.docx, Amend description of Lots and any rules/instructions as needed, e.g – Lot 1 – Art Lot 2 Music Lot 3 PE Lot 4 Dress Design Note 1: We may not require all items from the DE list nor what is listed in our

[CFT Art,Music,PE and Dress Design Castlerea.docx, Insert Total Estimated Contract(s) Value i. *

[CFT Art,Music,PE and Dress Design Castlerea.docx.

• eTenders CFT / notice reference: OJEU).
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Delete if

[CFT Art,Music,PE and Dress Design Castlerea.docx, Schedule** Yes No **Please confirm that im, schedules.