Provision of Customs Clearance Agency Services for University College Cork

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

University College Cork ran this procurement for “Provision of Customs Clearance Agency Services for University College Cork” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Customs Clearance Agency Services for University College Cork
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability [€13 million Euro or foreign currency equivalent fo
• the proposed [Services Contract] may amount to some [€180,000] (excl
• Minimum Level Required: Tenderers must provide 3 examples of successfully completed contracts, within the last 4 years, where a similar or equivalent type of services were provided by the tenderer, including names
• rers approach and management of the Service Delivery 35% 350 Must score a minimum of 60% of marks available
• [RFT UCC-2025-03 Customs Clearance.pdf] ServicesRFT160125
• Services to University College Cork]
• (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the
• In summary, the Services comprise: [The Provision of Customs Clearance Agency Services
• “Regulations”). Any contract that may result from this Competition (the “Services
• The Contracting Authority estimates that the expenditure on the Services to be covered by
• the proposed [Services Contract] may amount to some [€180,000] (excl. VAT) over the Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Levels required Levels in place Levels in place Details of Any Excess Details of Any Excess Expiry Date Employers Liability €13 Million € € Public Liability €6.5 Million € € Professional Inde; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability [€13 million Euro or foreign currency equivalent fo
• Certifications — not specified for this tender
• Past experience — Fail This information may be included in the tender submission and if not shall be required if successfully selected for award of contract Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Years Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Year; s Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Years Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Years I confirm that of the previous 3 Financial Years Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Year
• Personnel — not specified for this tender
• Geographic / facility constraints — e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability [€13 million Euro or foreign currency equivalent fo; r any one claim or series of claims arising out of a single occurrence, per insurance year (for each and every claim excluding defence costs)]] Public Liability €6.5 million Euro or foreign currency equivalent fo; r any one claim or series of claims arising out of a single occurrence, per insurance year (for each and every claim excluding defence costs) Professional Indemnity €6.5 million Euro or foreign currency equivalent fo Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Fail This information may be included in the tender submission and if not shall be required if successfully selected for award of contract Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Years Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Year
• s Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Years Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Years I confirm that of the previous 3 Financial Years Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Year
• s Sales Turnover Requirement: This must be at least €180,000 for any of the previous 3 Financial Year
• Type of Insurance Levels required Levels in place Levels in place Details of Any Excess Details of Any Excess Expiry Date Employers Liability €13 Million € € Public Liability €6.5 Million € € Professional Inde
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability [€13 million Euro or foreign currency equivalent fo

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• [RFT UCC-2025-03 Customs Clearance.pdf] ServicesRFT160125
• Declaration as to Personal Circumstances of Tenderer
• (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability [€13 million Euro or foreign currency equivalent fo
• In line with current legislation where a company has an annual turnover of less than €4.4 million then audited accounts are not necessary
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• UCC is committed to paying all suppliers within 15 days of receipt of a valid invoice, at its d

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT UCC-2025-03 Customs Clearance.pdf, *Please note that an ESPD is not a requirement for this tender project due it being below the OJEU value threshold.

[MAIN CRITERIA 3.2.A: Economic and Financial Standing (Article 47) Sub-Criteria Mandatory (Tenderers must submit this information, in the absence of this information, a Tenderer may be excluded) Comments / Rules Sales Turnover Relating to Specific Service required i.e. Supply of service similar to that required in this RFT. Mandatory Minimum Requirement

Minimum turnover of €180,000 (ex VAT) in any of the previous 3 years is required.

A statement certifying this amount must be forwarded in the response document. Pass/Fail

Compliance required.

Provision of the last three years of audited financial statements / accounts.

Mandatory Minimum Requirement

This information may be included in your submission or must be supplied before any award of contract. In line with current legislation where a company has an annual turnover of less than €4.4 million then audited accounts are not necessary. In these circumstances a statement of accounts from the company’s accountants will suffice.

Pass/Fail

Compliance required.

This information may be included in the tender submission and if not shall be required if successfully selected for award of contract.

Evidence of Insurance is required. (as per R

[RFT UCC-2025-03 Customs Clearance.pdf, RFT UCC-2025-03 Customs Clearance.pdf] ServicesRFT160125.

• eTenders CFT / notice reference: OJEU.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1:, Appendix 2:, Schedule.