Request for Quotation for Quantity Surveyor (STAGES 4-7) to Sea-Fisheries Protection Authority For Howth Port Office Extension Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sea-Fisheries Protection Authority ran this procurement for “Request for Quotation for Quantity Surveyor (STAGES 4-7) to Sea-Fisheries Protection Authority For Howth Port Office Extension Works” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• [RFQ Document Pack.docx] Project Title: Quantity Surveying Services for SFPA Howth Port Office Extension (Stages 4–7).
• [RFQ Document Pack.docx] The SFPA requires a Chartered Quantity Surveyor to provide professional services under the Capital Works Management Framework (CWMF) for stages 4 to 7 of a construction project to extend the SFPA’s existing regional office at Howth, Co. Dublin.
• Project Overview: The extension to the Howth Office will support the SFPA’s operational needs, including additional office accommodation, upgraded building services, and enhanced energy performance in line with public sector climate objectives. The works will be carried out adjacent to an occupied public office and require careful phasing, value management, and compliance with health and safety and planning requirements.
• • Support design team in identifying opportunities for value engineering
• • Support the tender process and respond to commercial clarifications
• • Attend progress meetings and support the Contracting Authority in financial decision-making
• • Monitor and support retention release process
• 30% to 59% A response where reservations exist. Lacks full credibility/convincing detail, and there is a significant risk that the required services would not be delivered.
• [RFQ Document Pack.docx] Subject: Invitation to Quote – QS Services for SFPA Howth Office Extension
• The Sea-Fisheries Protection Authority (SFPA) invites your company to submit a quotation for Chartered Quantity Surveying services (Stages 4–7) in relation to the extension of the SFPA Howth Port Office via eTenders.
• for Consultancy Services (Technical)
• [Appendix B - Draft Conditions of Engagement.docx] Services Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [RFQ Document Pack.docx] The SFPA requires a Chartered Quantity Surveyor to provide professional services under the Capital Works Management Framework (CWMF) for stages 4 to 7 of a construction project to extend the SFPA’s existing regional office at Howth, Co. Dublin.
• Project Overview: The extension to the Howth Office will support the SFPA’s operational needs, including additional office accommodation, upgraded building services, and enhanced energy performance in line with public sector climate objectives. The works will be carried out adjacent to an occupied public office and require careful phasing, value management, and compliance with health and safety and planning requirements.
• Programme / Capacity to Deliver 100 60
• 1% to 29% A response where serious reservations exist. This may be because, for example, insufficient detail is provided, and the response has fundamental flaws, or is seriously inadequate or seriously lacks credibility with a high risk of non-delivery.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The organisation holds valid Professional Indemnity Insurance of at least €1 million; CVs of personnel involved (particularly lead QS) * Evidence of SCSI or RICS accreditation * Completed Pricing Schedule (Appendix A) * Confirmation of Professional Indemnity Insurance (minimum €1M) * Confirmation of acceptance of CoST C
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — CVs of personnel involved (particularly lead QS) * Evidence of SCSI or RICS accreditation * Completed Pricing Schedule (Appendix A) * Confirmation of Professional Indemnity Insurance (minimum €1M) * Confirmation of acceptance of CoST C
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The organisation holds valid Professional Indemnity Insurance of at least €1 million
• CVs of personnel involved (particularly lead QS) * Evidence of SCSI or RICS accreditation * Completed Pricing Schedule (Appendix A) * Confirmation of Professional Indemnity Insurance (minimum €1M) * Confirmation of acceptance of CoST C

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• CVs of personnel involved (particularly lead QS) * Evidence of SCSI or RICS accreditation * Completed Pricing Schedule (Appendix A) * Confirmation of Professional Indemnity Insurance (minimum €1M) * Confirmation of acceptance of CoST C
• 8. Appendix A: Pricing Schedule 9
• 9. Appendix B: Draft Conditions of Engagement 9
• 10. Appendix C: Architectural Drawings. 9
• 11. Appendix D: Declaration Of Suitability 9
• Submission Method: via eTenders only.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Request for Quotation for Quantity Surveyor (STAGES 4-7) to Sea-Fisheries Protection Authority For Howth Port Office Extension Works
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• the other] by termination notified at least 14 and at most 28 days after the notice
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• or Client’s termination under 2-9 is at least 1 and at most 48 days after the notice
• Howth Port Office Extension Works
• [RFQ Document Pack.docx] Project Title: Quantity Surveying Services for SFPA Howth Port Office Extension (Stages 4–7).
• Project Overview: The extension to the Howth Office will support the SFPA’s operational needs, including additional office accommodation, upgraded building services, and enhanced energy performance in line with public sector climate objectives. The works will be carried out adjacent to an occupied public office and require careful phasing, value management, and compliance with health and safety and planning requirements.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFQ Document Pack.docx, Appendix C - Architectural Drawings.pdf, Appendix B - Draft Conditions of Engagement.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: so

Appendix B - Draft Conditions of Engagement.docx, Schedule (Appendix A) * Confirmation of Professional Indemnity Insurance (minimum €1M) *, Appendix A: Pricing Schedule 9.