Request for Tenders for the Supply of Ambient Goods and Cooking Oil and the Collection of Waste Cooking Oil to the Irish Prison Service

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Irish Prison Service ran this procurement for “Request for Tenders for the Supply of Ambient Goods and Cooking Oil and the Collection of Waste Cooking Oil to the Irish Prison Service” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the Supply of Ambient Goods and Cooking Oil and the Collection of Waste Cooking Oil to the Irish Prison Service
• Lot Number Lot Description Minimum Annual Turnover Requirement (excl VAT) Lot 1 Supply of Ambient Goods to the Irish Prison Service €3,600,000 Lot 2 Supply of Cooking Oil and Collection of Waste Cooking Oil to the Irish Prison Service €110,000 Any Tenderer who is unable to make
• Lot Description and Locations Lot 1 – Supply of Ambient Goods to the Irish Prison Service Estimated Value: €6,125,000 per annum Lot 2 – Supply of Cooking oil and collection of Waste Cooking Oi
• l to the Irish Prison Service Estimated Value: €200,000 per annum Delivery locations for Lot 1 and Lot 2: * Mountjoy Prison Camp
• Authority estimates that the expenditure on the Goods to be covered by the proposed Goods Contracts may amount to some €24,500,000 (48 months) for Lot 1 Supply of Ambient Goods and €800,000 (48 months) for Lot
• Lot 1 Supply of Ambient Goods to the Irish Prison Service €3,600,000
• Lot 2 Supply of Cooking Oil and Collection of Waste Cooking Oil to the Irish Prison Service €110,000
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• he proposed Goods Contracts may amount to some €24,500,000 (48 months) for Lot 1 Supply of Ambient Goods and
• €800,000 (48 months) for Lot 2 Supply of Cooking Oil and Co
• [Ambient Goods and Cooking Oil and Collection of Waste Cooking Oil - RFT 11th July.docx] Request for Tenders dated 11/07/2025 for the supply of
• Ambient Goods and Cooking Oil and the Collection of Waste Cooking Oil to the Irish Prison Service Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• On 4th April 2024 “[Buying Greener: Green Public Procurement Strategy and Action Plan 2024-2027](
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Goods Contract that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; red to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit *Employer’s Liability €13 million – For any one claim or series of claims; *Public Liability €6.5 million – for any one claim or series of claim
• Certifications — Lot Number Lot Description Minimum Annual Turnover Requirement (excl VAT) Lot 1 Supply of Ambient Goods to the Irish Prison Service €3,600,000 Lot 2 Supply of Cooking Oil and Collection of Waste Cooking Oil to the Irish Prison Service €110,000 Any Tenderer who is unable to make
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• red to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit *Employer’s Liability €13 million – For any one claim or series of claims
• *Public Liability €6.5 million – for any one claim or series of claim
• s arising out of a single occurrence Product Liability €6.5 million – for any one claim or series of claim
• s arising out of a single occurrence Professional Indemnity Not required Motor Insurance (Third Party Commercial Motor Vehicle Liability) of a single occurrence Product Liability €6.5 million – for any one claim or series of claim
• s arising out of a single occurrence Professional Indemnity Not required Motor Insurance (Third Party Commercial Motor Vehicle Liability) €6.5 million – for any one claim or series of claim

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Tenderers who do not submit a price or who enter a price of €0.00 or less for any Good in the Lot will be eliminated from the Competition in resp
• Invoices must show the Contractor’s VAT Number and must be submitted with a copy of the signed delivery note at the time of subm
• Appendix 1: Requirements and Specifications
• Appendix 3: Tenderer’s Statement
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 48 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• red to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit *Employer’s Liability €13 million – For any one claim or series of claims
• Lot Number Lot Description Minimum Annual Turnover Requirement (excl VAT) Lot 1 Supply of Ambient Goods to the Irish Prison Service €3,600,000 Lot 2 Supply of Cooking Oil and Collection of Waste Cooking Oil to the Irish Prison Service €110,000 Any Tenderer who is unable to make
• Lot Description and Locations Lot 1 – Supply of Ambient Goods to the Irish Prison Service Estimated Value: €6,125,000 per annum Lot 2 – Supply of Cooking oil and collection of Waste Cooking Oi
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Lot Number Lot Description Minimum Annual Turnover Requirement (excl VAT)
• ceipt of Tender Submissions 13:00 hrs on 15th August 2025

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Ambient Goods and Cooking Oil and Collection of Waste Cooking Oil - RFT 11th July.docx, RFT 13:00 hrs on 6th August 2025 , RFT 11th July.docx] Request for Tenders dated 11/07/2025 for the supply of.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT 11th July.docx] , Appendix 1: Requirements and Specifications , Appendix 2: Pricing Schedule .