Architect or Mechanical/Electrical Consultant Led Integrated Project Team (IPT) Services for the Research Laboratories Deep Retrofit, Energy Efficiency and Decarbonisation Pathfinder Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Trinity College Dublin the University of Dublin_336 ran this procurement for “Architect or Mechanical/Electrical Consultant Led Integrated Project Team (IPT) Services for the Research Laboratories Deep Retrofit, Energy Efficiency and Decarbonisation Pathfinder Project” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Architect or Mechanical/Electrical Consultant Led Integrated Project Team (IPT) Services for the Research Laboratories Deep Retrofit, Energy Efficiency and Decarbonisation Pathfinder Project
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Service
• ng with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,500,000 € 3,500,000 Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Services
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the Services
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• um level of excess in any one claim below which the Specialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000
• Perform the services customarily performed by the BER Assessor as may be reasonably inferred Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• BER Assessor, and Programmer/Scheduler (whether bought in or in-house) to deliver
• The project comprises the repurposing and refurbishment of the existing buildings at
• 9. Surveys & Background Info Adjacent Projects & H&S Info
• The Invitation to Tender Pack contains all the background information that will be

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic; Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Service
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the S
• Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,500,000 € 3,500,000 Maximum level of Insurance complyi

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• The BER assessor, in conjunction with the design team, and following site visit, should
• tage 2a Report was submitted to the HEA on 7th June 2024 and the consultant teams stood down having completed their scope of services
• The latest date for submitting queries is 8 days before the latest date for tender
• [1.Invitation to Tender_Final.pdf] To: All Applicants
• [1.Invitation to Tender_Final.pdf] .
• site visit during the tender process. Site visits will be conducted during week three

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Architect or Mechanical/Electrical Consultant Led Integrated Project Team (IPT) Services for the Research Laboratories Deep Retrofit, Energy Efficiency and Decarbonisation Pathfinder Project
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Service
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Services
• The followings items may be considered as minimum requirements in establishing these KPI’s:
• expiry of at least 21 days written notice to terminate this Tender
• first day of the 25th month falling after the date that is 10 days before the last date of receipt of the

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1.Invitation to Tender_Final.pdf, MF-2.9-09-02-2022.docx, RDA_2024_Trinity College Dublin_001_REV A-SHEET1.pdf.
• eTenders CFT / notice reference: contract notice..
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: QC-Part-2-v1.1-04-11-2024.docx, FTS9-v1.10-16-09-2024.pdf, Scheduler (whether bought in or in-house) to deliver.