Mechanical and Electrical Consultancy Services for a Photovoltaic (PV) System at Joinersfolly, Kilkenny

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Kilkenny and Carlow ETB ran this procurement for “Mechanical and Electrical Consultancy Services for a Photovoltaic (PV) System at Joinersfolly, Kilkenny” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Mechanical and Electrical Consultancy Services for a Photovoltaic (PV) System at Joinersfolly, Kilkenny
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• It is there as a guide to tendering consultants on the minimum level of service required but does not relieve tenderers from the requirement to describe the scope of service they intend to provide and the resources included in their tender to deliver the service
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• onsultant’s tender for the Services, or, if there was none, 10 days before the Client received the Consulta
• Anticipated Service Contract Period (months/years): 10 months
• [3.1 M&E Consultancy Services for a Photovoltaic (PV) System.docx] 01 July 2025
• Re: Invitation to Tender for Mechanical and Electrical Consultancy Services for a Photovoltaic (PV) System at Joinersfolly, Kilkenny
• On behalf of Kilkenny and Carlow Education and Training Board (KCETB) (the Contracting Authority for this project) you are hereby invited to tender for Mechanical and Electrical Consultancy Services (including buying in of additional services for other disciplines as required) for the above project.
• 1. Review, approval and management of design of a PV system,
• 2. Management of installation of the approved PV System.
• The Form of Contract will be the Standard Conditions of Engagement for Consultancy Services (Technical COE1) including the Template Schedule A and B, available at https://www.gov.ie/en/collection/ddc58-school-building-and-design/ > Appointment of Consultants > Small Works. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The project is part of KCETB’s broader commitment to sustainability and energy efficiency, supported by annual Green Devolved Capital Grant funding from SOLAS. This grant scheme forms part of a national initiative to support decarbonisation in Further Education and Training (FET) buildings.
• [3.1 M&E Consultancy Services for a Photovoltaic (PV) System.docx] The primary objective of this project is to maximise renewable energy generation onsite to offset KCETB’s electricity consumption, contributing to:
• The system will consist primarily of ground-mounted solar PV panels, designed with a modular configuration to allow for phased expansion in response to evolving energy demands and available funding.
• • Develop high-level design options covering panel layout, inverter placement, and connection strategy.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Number and type of Electronic Copies of Tender: One / PDF
• Tenders must be returned to Philip Doyle, Kilkenny and Carlow Education and Training Board ([email protected]) on or before 12.00 hrs on 25th July 2025. Tenders sent to any other address will be deemed invalid tenders. Unsigned tenders/tender proposal forms will likewise be deemed invalid tenders. The signature for the Form of Tender/Tender Proposal Form must be that of a Principal or Director of the firm. Tenders must be in the format prescribed in the Form of Tender/Tender Proposal Form and all required documents must be submitted.
• Tenders may be submitted by e-mail. Tenders submitted by e-mail must include all attachments in PDF format, signed and scanned. The onus is on the sender to obtain proof of delivery of any tender.
• All queries in relation to this tender competition must be submitted by e-mail to [email protected] as soon as possible and in any
• [3.1 M&E Consultancy Services for a Photovoltaic (PV) System.docx] -mail must include all attachments in PDF format, signed and scanned. The onus is on the sender to obtain proof of delivery of any tender.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED, in consideration of the payment of €5 (five Euro) from the Client to the Sub-Consultant, receipt and sufficiency of w
• rights of termination (and the like) will cease if, within 28 days from receipt of the Discontinuance Noti
• • expiry of at least 21 days written notice to terminate this Tender
• first day of the 25th month falling after the date that is 10 days before the last date of receipt of the
• the other] by termination notified at least 14 and at most 28 days after the notice
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• or Client’s termination under 2-9 is at least 1 and at most 48 days after the notice

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 3.1 M&E Consultancy Services for a Photovoltaic (PV) System.docx, 3.4 Instruction to Tenderers (Services).docx, Schedule A and B, available at <https://www.gov.ie/en/collection/ddc58-school-building-a.
• eTenders CFT / notice reference: contract notice and tender documents for the Services to etenders and where.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT-S2(a) v2.0, Schedules A and B attached, Schedule A.