Rostering System for Peamount Healthcare

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Peamount Healthcare ran this procurement for “Rostering System for Peamount Healthcare” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Rostering System for Peamount Healthcare
• The succ cessfulTenderer shall be required to hold for the term of the Services Contract the insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2
• 2 By signing the Tenderer’s Statement in the Tender Response Document, Tenderers confirm, that if awarded a Services Contract under this Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2
• racting Authority estimates that the expenditure on the Services over the maximum contract duration to be approximately €400,000. Tenderers must understand that this figure is an estimate only
• You are required to provide details of your annual turnover for the services being tendered with a minimum turnover of €300,000 for each of these years
• annual turnover for the services being tendered with a minimum turnover of €300,000 for each of these years
• Provide details of formats supported, excel is a minimum requirement
• provide details of your annual turnover for the services being tendered with a minimum turnover of €300,000 for each of these years
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Peamount Healthcare is an independent voluntary organisation providing health and social care to the community in conjunction with the HSE. The services provided include rehabilitation for the older person and those with respiratory disabilities, continuing care services are also provided for the older person, adults with neurological disabilities and individuals with intellectual disabilities. A community diagnostic service is also available. Peamount Healthcare seeks to provide an environment which encourages and develops an improved quality of life for all of our clients characterised by independence, self-determination and dignity. Peamount Healthcare is committed to the following values: • Person centred – seeing each person as unique.
• Peamount Healthcare require a Rostering and Time and attendance platform at our campus in Newcastle Co Dublin, Please ensure your site visit form is uploaded to the correct location through the messaging system on Etenders as Peamount Healthcare will not be held responsible for the administration errors of any economic operator there will be no exceptions to this requirement, all communications in relation to this RFT must be carried out through the Etenders platform only.
• All queries should be directed to [email protected] through the Etenders Platform, any contact outside of the (Etenders) platform with any party mentioned in the suite of documents will render your participation in this Tender Process null and void. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Services Contracts that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The succ cessfulTenderer shall be required to hold for the term of the Services Contract the insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2; 2 By signing the Tenderer’s Statement in the Tender Response Document, Tenderers confirm, that if awarded a Services Contract under this Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The succ cessfulTenderer shall be required to hold for the term of the Services Contract the insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2
• 2 By signing the Tenderer’s Statement in the Tender Response Document, Tenderers confirm, that if awarded a Services Contract under this Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2
• I confirm that we have the following insurances in place: Insurance Type Level required if successful Renewal Date Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m
• AND I confirm that if successful, where the levels required under the Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Peamount Healthcare require a Rostering and Time and attendance platform at our campus in Newcastle Co Dublin, Please ensure your site visit form is uploaded to the correct location through the messaging system on Etenders as Peamount Healthcare will not be held responsible for the administration errors of any economic operator there will be no exceptions to this requirement, all communications in relation to this RFT must be carried out through the Etenders platform only.
• All queries should be directed to [email protected] through the Etenders Platform, any contact outside of the (Etenders) platform with any party mentioned in the suite of documents will render your participation in this Tender Process null and void.
• Appendix 1: Requirements and Specifications
• Appendix 2: Services Contract
• Appendix 3: Confidentiality Agreement
• 1.1 Peamount Healthcare) (the “Contracting Authority”) invites tenders (“Tenders”) to this Request for Tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The succ cessfulTenderer shall be required to hold for the term of the Services Contract the insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m 2
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• HEALTH AND SAFETY Minimum requirement to remain eligible in the competition: Applicants must comply with all the relevant Safety Health and Welfare legislation
• heet to payroll for payment processing on a monthly or 4 to 5 weekly on a current basis, overtime,premiums
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extension or e
• e right to extend the Term for a period or periods of up to 12 months
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extensions per

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Peamount Healthcare is an independent voluntary organisation providing health and social care to the community in conjunction with the HSE.docx, Request for Tenders Rostering and Time and Attendance RFT v1.1 (2) updated upload.docx, RFT is completed.
• eTenders CFT / notice reference: OJEU Notice Number of dated insert date of RFT (“the RFT”) the.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT must be carried out through the Etenders platform only., RFT v1.1 (2) updated upload.docx] Services RFT, Appendix 1: Requirements and Specifications .